Junior Events Coordinator — Path to Event Planner

Auckland Council; Auckland; On-site; NZD 45,000 - 60,000; Full time

Benefits offered by this job

Employee discounts on council services

Professional development opportunities

Job summary

Auckland Council’s Tataki Auckland Unlimited is seeking an organised Event Coordinator to join the Event Planning team in Auckland. You'll provide event coordination, logistical and administrative support across multiple projects while gaining exposure to all aspects of event planning.

You'll work with clients, suppliers and internal teams to deliver successful events across the Auckland Conventions, Venues & Events portfolio, with potential pathway into an Event Planner role.

Qualifications

• 1–2 years' experience in event planning, coordination, venue operations or event delivery.
• Strong organisational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Exceptional written and verbal communication skills and a professional, customer-focused approach.
• Proven ability to build and maintain effective relationships with clients, suppliers and stakeholders.

Responsibilities

• Plan, coordinate and monitor event logistics to ensure successful event delivery within agreed timelines and budgets.
• Build and maintain positive relationships with clients, venue hirers, suppliers and internal stakeholders.
• Coordinate event administration, including preparing event documentation, event plans, estimates, invoices and purchase orders.
• Monitor event financials and support accurate reporting, forecasting and venue utilisation data.
• Support event safety and risk management processes, ensuring all required documentation is received and reviewed within required timeframes.
• Coordinate operational requirements and staffing plans to support safe and effective event delivery.
• Contribute to continuous improvement initiatives, reporting activities and projects that enhance event planning processes and service delivery.
• Provide administrative and coordination support to the wider Event Planning team and assist with complex events as required.

Skills

Organisational skills

Time management

Communication skills

Relationship management

Stakeholder management

Financial administration

MS Outlook

MS Word

MS Excel

Event coordination

Tools

Momentous

Job description

Auckland Council’s Tataki Auckland Unlimited is seeking an organised Event Coordinator to join the Event Planning team in Auckland. You'll provide event coordination, logistical and administrative support across multiple projects while gaining exposure to all aspects of event planning.

You'll work with clients, suppliers and internal teams to deliver successful events across the Auckland Conventions, Venues & Events portfolio, with potential pathway into an Event Planner role.