Event Coordinator

Auckland Council; Waiheke; On-site; NZD 52,000 - 62,000; Full time

Benefits offered by this job

Auckland Council Group benefits

Job summary

Auckland Council is seeking a highly organised Event Coordinator to join our Event Planning team on a permanent full-time basis. You will provide event coordination, logistics and administrative support across multiple projects, working with clients, suppliers and internal teams to deliver exceptional events.

This junior role offers exposure to all aspects of event planning, with mentorship and a clear pathway to an Event Planner position as you develop your skills and industry knowledge within

Qualifications

• 1–2 years' experience in event planning, coordination, venue operations or event delivery.
• Strong organisational and time management skills for fast-paced environments.
• Excellent written and verbal communication with a professional, customer-focused approach.

Responsibilities

• Plan, coordinate and monitor event logistics to ensure delivery within timelines and budgets.
• Build and maintain relationships with clients, venue hirers, suppliers and internal stakeholders.
• Coordinate event administration, including documentation, plans, estimates, invoices and purchase orders.
• Monitor event financials and support reporting, forecasting and venue utilisation data.
• Support event safety and risk management processes and ensure documentation is processed on time.
• Coordinate staffing plans to support safe and effective event delivery.
• Contribute to continuous improvement initiatives and reporting activities.
• Provide admin support to the wider Event Planning team and assist with complex events.

Skills

Event coordination

Stakeholder management

Time management

Communication

Tools

Microsoft Outlook

Excel

Momentous

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Coordinate events across some of Auckland's most iconic venues.
• Bring your organisational, relationship-building and event coordination skills to a high-performing team.
• An exciting junior opportunity with potential to develop and progress into an Event Planner role.

We are looking for an organised and customer-focused Event Coordinator to join our Event Planning team.

Reporting to the Manager, Event Planning, this is a junior-level role that provides an excellent foundation for building a career in the events industry. You'll provide event coordination, logistical and administrative support across multiple projects and events while gaining exposure to all aspects of event planning and delivery.

Working alongside experienced Event Planners, you'll develop your skills, industry knowledge and stakeholder management capability, with the opportunity to grow and progress your career within our Event Planning team over time.

You'll work closely with clients, suppliers, internal teams and stakeholders to ensure event requirements are met, information flows effectively, and outstanding customer experiences are achieved.

Working predominantly across our renowned Auckland Conventions, Venues & Events portfolio, you'll play a key role in coordinating and delivering a diverse range of events. You will also be key in managing all internal event requirements across the wider Tataki Auckland team, helping ensure every event is delivered safely, efficiently and to an exceptional standard.

You will play a pivotal role in supporting reporting, planning, and continuous improvement across the Event Planning team by delivering accurate reports, monitoring event and financial performance, developing and maintaining operational documentation, and contributing to initiatives that enhance processes, decision-making, and event delivery.

This is a permanent full-time position working Monday - Friday.

Key responsibilities include:

• Plan, coordinate and monitor event logistics to ensure successful event delivery within agreed timelines and budgets.
• Build and maintain positive relationships with clients, venue hirers, suppliers and internal stakeholders.
• Coordinate event administration, including preparing event documentation, event plans, estimates, invoices and purchase orders.
• Monitor event financials and support accurate reporting, forecasting and venue utilisation data.
• Support event safety and risk management processes, ensuring all required documentation is received and reviewed within required timeframes.
• Coordinate operational requirements and staffing plans to support safe and effective event delivery.
• Contribute to continuous improvement initiatives, reporting activities and projects that enhance event planning processes and service delivery.
• Provide administrative and coordination support to the wider Event Planning team and assist with complex events as required.

You’ll be a highly organised professional with excellent attention to detail and a passion for creating exceptional event experiences.

You will bring:

• 1–2 years' experience in event planning, coordination, venue operations or event delivery, ideally within conferences, expos, meetings or gala dinners.
• Strong organisational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Exceptional written and verbal communication skills and a professional, customer-focused approach.
• Proven ability to build and maintain effective relationships with clients, suppliers and stakeholders.
• The ability to remain calm under pressure, solve problems and escalat...
• Financial administration experience and confidence working with reporting systems and data.
• Proficiency in Microsoft Outlook, Word and Excel. Experience with Momentous or a similar event management system would be an advantage.

You’ll join a passionate team committed to delivering world-class events and experiences that contribute to Auckland's cultural and economic success.

• Work across a diverse portfolio of events and venues that help shape Auckland's event landscape.
• Develop your career in a junior event coordination role with mentoring, hands-on experience and a potential pathway into an Event Planner position.
• Join a collaborative and supportive team environment where your contribution is valued.
• Access learning and development opportunities to support your career growth.
• Enjoy a range of benefits available through Auckland Council Group, including retail, lifestyle, entertainment and financial discounts.
• Be part of an organisation committed to diversity, inclusion and creating positive outcomes for Aucklanders.

If you're passionate about events, thrive in a dynamic environment and enjoy bringing people, plans and experiences together, we'd love to hear from you.

Applications close: 28 August 2026

Please note: This role is generally Monday to Friday; however, flexibility is required as there may be occasional work outside normal business hours, including evenings and weekends to support event delivery.

We review applications as they come in, so this role may close earlier than advertised once we find the right candidate.

TātakiAuckland Unlimited is an equal opportunity employer (EOE) and we are committed to providing a working environment that embraces and values diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at the time of application to assist you through the recruitment process.

Employees in receipt of salary protection and/or on the predecessor Tātaki Auckland Unlimited terms and conditions of employment, please note that the salary protection and/or predecessor Tātaki Auckland Unlimited terms and conditions, including relocation, apply to your current position. Should you change to a new position (other than any secondment) you will be issued with a new employment letter of offer with current Auckland Unlimited terms and conditions.