HSW Coordinator.

Auckland Council; Auckland; On-site; NZD 65,000 - 75,000; Full time

Job summary

Auckland Council is expanding its Health, Safety and Wellbeing team and seeking a proactive Health, Safety and Wellbeing Coordinator. This hybrid, permanent full-time role supports case triage, training coordination and document management to improve health and safety outcomes for kaimahi and communities.

You will coordinate workshops, maintain training records, manage the HSW document library, assist with campaigns and audits, and handle purchasing and invoicing.

Qualifications

• Tertiary education at minimum NZQA Level 4 in a relevant field is required.
• 2–3 years’ experience in project coordination or business administration, ideally within a People and Culture or HSW environment.
• Proficiency using systems such as Microsoft Office, SharePoint, SAP or similar internal systems is important.
• A HSW qualification, or study towards one, along with knowledge of New Zealand health and safety legislation and familiarity with health and safety software, would be advantageous.

Responsibilities

• Triaging HSW cases and requests received through internal support systems and inboxes, providing basic advice or resolution where appropriate and escalating to the HSW team as needed.
• Coordinating HSW training and workshops, including room bookings, resources, equipment, course materials and participant communications.
• Maintaining accurate HSW training records and additional responsibilities records, including health and safety representatives, wellbeing ambassadors, first aiders and floor wardens.
• Coordinating the HSW document library, including assigning document identification numbers, publishing documents in a consistent format and monitoring document review dates.
• Editing HSW documentation, tools and resources to ensure they are accessible, user-friendly and aligned to Auckland Council’s look and feel.
• Supporting HSW communications and internal marketing, including keeping online HSW channels up to date and coordinating messaging across the business.
• Supporting HSW campaigns, projects, initiatives, internal audits, team days, events and presentations.
• Raising purchase orders, processing invoices and supporting the HSW team with accounts payable requirements.

Job description

Exciting Opportunities in Health, Safety and Wellbeing

We're expanding our Health, Safety and Wellbeing (HSW) team, creating a range of new opportunities for passionate professionals who want to make a real difference.

As Auckland Council takes on new responsibilities due to the Transport Reform and continues to evolve, we're investing in additional capability across health, safety, wellbeing, occupational health, injury management, training, contractor safety, and business partnering. These new roles will help shape the future of HSW across one of New Zealand's largest and most diverse organisations.

Whether you're looking for your next career challenge or an opportunity to have a broader impact, this is a chance to join a team committed to creating safe, healthy and thriving workplaces for our people and communities. We have a variety of roles available, offering opportunities for experienced practitioners, specialists and emerging talent alike.

Join us and help shape the future of Health, Safety and Wellbeing at Auckland Council.

Auckland Council’s Health, Safety and Wellbeing Team is excited to offer a permanent full-time opportunity to join our close-knit team as a Health, Safety and Wellbeing Coordinator. This is a hybrid role (3x days in the office.

This role will support the wider HSW team with case triage, document management, project support, training coordination, communications coordination and general administration to help continuously improve health, safety and wellbeing outcomes for Auckland Council and our kaimahi.

This is a varied and fast-paced coordination role where no two days will be the same. You will play an important part in ensuring our systems, processes, training records, documentation and communications are well managed, accurate and easy for our people to access and use.

You will be a key point of support for the HSW team, helping to triage internal requests, coordinate workshops and training logistics, maintain document libraries, support HSW campaigns, process purchase orders and invoices, and assist with HSW projects, initiatives, team events and internal audits.

The remuneration range for this role is $65,000 - $75,000 depending on experience and skillset. Auckland Council's KiwiSaver contribution is additional to base salary.

Please review the position description attached here .

You will be highly organised, proactive and detail-focused, with a passion for supporting health, safety and wellbeing outcomes for our kaimahi and communities. You will bring strong coordination, communication and administration skills, and be confident working across systems, stakeholders and competing priorities.

Day to day you can expect to work on:

• Triaging HSW cases and requests received through internal support systems and inboxes, providing basic advice or resolution where appropriate and escalating to the HSW team as needed.
• Coordinating HSW training and workshops, including room bookings, resources, equipment, course materials and participant communications.
• Maintaining accurate HSW training records and additional responsibilities records, including health and safety representatives, wellbeing ambassadors, first aiders and floor wardens.
• Coordinating the HSW document library, including assigning document identification numbers, publishing documents in a consistent format and monitoring document review dates.
• Editing HSW documentation, tools and resources to ensure they are accessible, user-friendly and aligned to Auckland Council’s look and feel.
• Supporting HSW communications and internal marketing, including keeping online HSW channels up to date and coordinating messaging across the business.
• Supporting HSW campaigns, projects, initiatives, internal audits, team days, events and presentations.
• Raising purchase orders, processing invoices and supporting the HSW team with accounts payable requirements.

You are a confident coordinator or administrator who enjoys working in a busy, people-focused environment. You bring a strong eye for detail, high-quality expectations and the ability to turn information into clear, accessible and helpful formats for different audiences.

You will be comfortable managing multiple priorities, solving problems, improving processes and building effective relationships across a range of stakeholders. You are adaptable, resilient and able to work autonomously while contributing positively to a collaborative team environment.

Your communication skills will be a strength, both written and verbal, and you will be confident using digital tools and systems to support accurate records, effective coordination and smooth delivery of team activities.

We will be looking for specific experience:

• Tertiary education at minimum NZQA Level 4 in a relevant field is required.
• You will bring 2 - 3 years’ experience in project coordination or business administration, ideally within a People and Culture or HSW environment.
• Proficiency using systems such as Microsoft Office, SharePoint, SAP or similar internal systems is important.
• A HSW qualification, or study towards one, along with knowledge of New Zealand health and safety legislation and familiarity with health and safety software, would be advantageous.

At Auckland Council, you will join a dynamic, supportive environment where your mahi will directly impact the lives of over 1.8 million Aucklanders. We offer flexible working conditions, a focus on wellbeing, and a culture of continuous improvement.

We are proud to be recognised for our commitment to diversity, equity and inclusion. We are accredited by GenderTick and are a signatory of the Pride Pledge. These commitments reflect our ongoing efforts to create a workplace where all staff feel valued, respected and empowered to thrive.

Together, we can create a Tāmaki Makaurau we can all be proud of. As part of our organisation, please view a range of our benefits.

Applications close: Wednesday 2nd September at midnight

Our employer KiwiSaver contribution is additional to base salary offered.

Auckland Council is an equal opportunity employer (EOE) and we are committed to providing a working environment that embraces and values diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at the time of application to assist you through the recruitment process.

Auckland Council is committed to protecting your privacy in accordance with the Privacy Act 2020. We collect personal information directly from you and, where relevant for the purpose of assessing you for employment, and employing you as part of the transport reform process, from third parties such as referees, previous employers (including Auckland Transport) recruitment agencies, and background checking providers.

By applying for this role, you consent to Council obtaining a reference from your current employer, including information about any active conduct investigations and current performance management processes, if you are the preferred candidate. Reference checks will only be undertaken at the preferred candidate stage. Any non-active performance or conduct matters may also be discussed with referees as part of the reference checking process.

If you do not consent to this information being provided, Council may be unable to properly assess your application and your application will not progress further. If you wish to withhold your consent, or to access or correct your personal information, please contact the Privacy Officer at [e-mail] .