Finance Support Officer

Positive People; Māngere-Ōtāhuhu; On-site; NZD 42,000 - 60,000; Part time

Benefits offered by this job

Family-friendly environment

Supportive team

Job summary

TOA Pacific, an NGO based in Ōtāhuhu, Auckland, is seeking a part-time Finance Support Officer (0.6 FTE) to keep day-to-day finances accurate and well controlled. You will handle payroll, accounts payable/receivable, reconciliations and budget tracking, reporting to the General Manager and funders.

Reporting to the GM, you will build knowledge of funding contracts and ensure income and spend align with service delivery. A not-for-profit background and NZ payroll experience are highly valued.

Qualifications

• Bachelor’s degree in Accounting, Finance or Commerce (or similar) essential
• CA ANZ or CPA Australia desirable or in progress
• 2–3 years in accounts, payroll or finance admin essential
• End-to-end NZ payroll processing essential
• Experience in not-for-profit or government-funded orgs desirable
• Experience with contract/grant financial reporting to funders desirable
• Experience supporting external audits desirable
• Knowledge of NZ payroll legislation (Holidays Act 2003, KiwiSaver, PAYE)
• Working knowledge of GST and double-entry bookkeeping
• Awareness of Charities Act reporting or willingness to learn
• Proficient with cloud accounting software (Xero) and payroll software
• Strong Excel and ability to explain numbers to non-finance staff

Responsibilities

• Handle accounts payable and expenses processing
• Manage accounts receivable and funding allocations
• Perform reconciliations and manage client emergency spend
• Track contracts and budgets; report variances
• Prepare financial information for GM and board reporting
• Support internal controls and audits
• Coordinate payroll processing and related compliance
• Support external audits and funder reporting

Skills

Payroll processing

Financial reporting

Xero

Excel

Budget tracking

Communication

Account reconciliation

Not-for-profit accounting

Education

Bachelor's degree in Accounting/Finance

CA ANZ or CPA pursuing

Tools

Xero

Payroll software

Job description

Toa Pacific is an NGO based in Otahūhū Auckland, committed to supporting Pacific communities and diverse communities. We provide services across family harm intervention, programmes for older people, Whānau Ora services, and wellbeing support, helping individuals and families stay safe and resilient. Our team works with partner agencies to provide practical, culturally informed solutions that meet the holistic needs of our clients.

The Opportunity

We are looking for a Finance Support Officer (part-time 0.6 FTE, worked over three days per week) to keep TOA Pacific’s day-to-day finances accurate, timely and well controlled. This role will be responsible for payroll, accounts payable and receivable, reconciliations and expense processing, and preparing the financial information the General Manager needs to make decisions and to report to the Board. Reporting directly to the General Manager, you will give TOA Pacific’s leadership regular, first-hand oversight of its financial position and connects TOA Pacific’s finances to its service delivery. You will build a working knowledge of each funding contract and how our services are delivered, so that income and spend are tracked accurately against each contract and reporting to funders and auditors reflects how we actually work.

Key Responsibilities Include

• Accounts payable and expenses
• Accounts receivable and funding
• Reconciliations and client emergency spend
• Contract and budget tracking
• Reporting and oversight
• Internal controls and audit

Qualifications, Skills and Experience

• A Bachelor’s degree in Accounting, Finance or Commerce (or a Business degree with an accounting major) essential
• Membership of, or progress towards, Chartered Accountants Australia and New Zealand (CA ANZ) or CPA Australia desired
• At least two to three years in an accounts, payroll or finance administration role essential
• End-to-end processing of New Zealand payroll essential
• Experience in a not-for-profit, community or government-funded organisation desired
• Experience with contract or grant financial reporting to funders desired
• Experience supporting an external audit desired
• Knowledge of New Zealand payroll legislation, including the Holidays Act 2003, KiwiSaver and PAYE requirements
• Working knowledge of GST and double-entry bookkeeping
• Awareness of Charities Act reporting requirements and public benefit entity (PBE) accounting standards, or a willingness to learn
• Confident user of cloud accounting software (such as Xero) and payroll software, and strong Excel skills
• Good oral and written communication skills, with the ability to explain numbers clearly to non-finance staff

What We Offer

• A working environment that is friendly to families
• A supportive team that backs each other
• The chance to make a real difference for Pacific families in Tāmaki Makaurau

Applicants must have the legal right to work in New Zealand. Successful applicants will be required to complete Police vetting and reference checks.

Toa Pacific is an equal opportunity employer.