Executive Officer

JobSpace; Christchurch; On-site; NZD 66,000 - 70,000; Full time

Job summary

Department of Corrections in Christchurch is seeking an organised administrative assistant to support a busy team of professional staff across two sites, Ensors Road Service Centre and the regional administration building outside Christchurch Mens Prison. The role is permanent, full-time, 40 hours per week, Monday to Friday, with a focus on efficient office processes and stakeholder coordination.

You will work with psychology services managers to handle referrals, meetings, travel, budgeting,

Qualifications

• Experience supporting professional services teams.
• Strong command of MS Office applications.
• Excellent organizational and record-keeping skills.
• Ability to manage multiple tasks and stakeholders.

Responsibilities

• Coordinate referrals and Parole Board requests.
• Organize meetings, functions and events for the team.
• Coordinate travel and expenses.
• Represent Health, Safety and Wellbeing as required.
• Assist with budgeting, reporting and correspondence.
• Maintain equipment and facilities.
• Update records, systems and files.
• Develop efficient office systems and processes.
• Support Ministerial and Official Information Act requests.
• Collaborate with Canterbury offices on projects.

Skills

Office administration

MS Office

Attention to detail

Communication

Tools

MS Office

Job description

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Support a busy team of professionals and ensure the office processes run smoothly! Permanent, fulltime role, 40 hours per week Monday - Friday. Based in our Ensors Road Service Centre and also working at the regional administration building outside Christchurch Mens Prison, you will work closely with the Managers of the Psychological Services Canterbury Area Group to support our registered clinical professionals in the provision of their work, office processes and project activities across two sites.

With a keen eye for detail, you will be instrumental in supporting our psychology service, acting as a key point of contact for internal and external customers and stakeholders across the country. Possessing effective communication and organizational skills, responsibilities will be dynamic and undertaken as part of a group of three administration staff in the office. Everyday can be a little different and tasks will include:

• Co-ordination and management of the referral process and Parole Board requests
• Co-ordination and organization of meetings, functions, seminars and other events on behalf of the team
• Travel and expenses coordination
• Health, Safety and Wellbeing representation
• Budgeting and reporting, presentations, reception duties and general correspondence
• Equipment and facilities maintenance
• Maintaining and updating records, systems and files
• Developing office systems that enhance efficiencies and ensure legal and professional obligations are met
• Supporting the Manager Psychological Services with Ministerial and Official Information Act requests
• Working alongside other departmental psychological services offices, particularly in Canterbury, and supporting projects

With your natural can-do attitude you will quickly identify, address and resolve the needs of the service as they arise. You will demonstrate competency in the MS suite of applications, be meticulous in the recording and maintaining of information and committed to delivering a high level of service to our organization.

The salary for this role is $65,618 - $69,718 per annum. Appointment and remuneration will reflect skills and experience relevant to the role.

Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Māori in correctional facilities. As a values-led organization, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whānau (relationships) to guide our work and achieve the goals of our Hōkai Rangi strategy.

We value inclusion and diversity in our workforce, and as a Public Service organization we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.

If you have any questions or want to learn more about a career with us, contact ***************@corrections.govt.nz, or visit careers.corrections.govt.nz. We are not accepting applications via recruitment agencies for this role. Unsolicited CVs submitted by agencies will not be accepted and no agency fees will apply.