Administration Officer

New Zealand Government; Otakou; On-site; NZD 61,000 - 65,000; Full time

Job summary

New Zealand Government, Ara Poutama Aotearoa – Department of Corrections in Dunedin, is recruiting an Administration Officer for a fixed-term 9-week assignment. The role offers 40 hours per week over the Christmas and summer period and involves reception duties and general administration.

You will support the Community Corrections team with appointments, documentation, data entry and records, while liaising with staff and external partners to keep the service centre running smoothly.

Qualifications

• Previous administration or customer service experience.
• Strong computer skills including MS Office.
• Excellent communication and interpersonal skills.
• NZ driver licence preferred but not essential.

Responsibilities

• Provide reception and customer service support.
• Coordinate appointments and meetings.
• Prepare documentation and court-related paperwork.
• Maintain accurate records and data entry.
• Support office operations, including stock management.
• Liaise with staff and external stakeholders.

Skills

Reception

Customer service

MS Office

Communication

Organisational skills

Data entry

Multitasking

Driver Licence

Job description

\"Kotahi ano te kaupapa, ko te oranga o te iwi' - There is only one purpose to our work: the wellness and wellbeing of our people.\"Fixed-term, full-time opportunity for approximately 9 weeksBased in Dunedin (40 hours per week)Ideal for someone seeking additional work over the Christmas and summer periodMo te tunga | About the roleWe have an exciting short-term opportunity for an Administration Officer to join our team at Ara Whakatika Dunedin.This is a great opportunity for someone looking for additional work over the Christmas and summer period, whether you're between roles, returning to the workforce, a recent graduate, or looking to gain experience within the public sector.As an Administration Officer, you'll provide administrative support to our Community Corrections team, helping ensure the smooth day-to-day operation of the service centre. Community Corrections staff work with people serving community-based sentences and orders, supporting rehabilitation and safer communities across Otago.Key responsibilities include:Providing reception and customer service support, including managing enquiries and greeting visitors.Coordinating appointments, meetings, and administrative processes.Preparing documentation, correspondence, and court-related paperwork.Maintaining accurate records and data entry.Supporting office operations, including ordering supplies and stock management.Liaising with staff, community organisations, and external stakeholders.This role offers variety, meaningful work, and the opportunity to contribute to positive outcomes for individuals, whanau, and communities.Nga pukenga me nga wheako | Skills and experienceWe're looking for someone who is reliable, organised, and able to hit the ground running in a busy environment.You will bring:Previous administration or customer service experience.Strong computer skills, including Microsoft Office.Excellent communication and interpersonal skills.Good organisational skills and attention to detail.The ability to manage multiple tasks and priorities.A positive attitude and willingness to support a team environment.Confidence engaging with people from diverse backgrounds.A Full New Zealand Driver Licence is preferred but not essential.Nga painga | The benefitsThe salary range for this role is $61,086 - $64,659 per annum, with appointment based on skills and experience.Mo matou | About usJoin Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy.We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.Tono inaianei | Apply NowTo submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered.When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work.Applications close on: Monday 16th NovemberIf you have any questions or want to learn more about a career with us, contact [e-mail], or visit careers.corrections.govt.nz.We are not accepting applications via recruitment agencies for this role. Unsolicited CVs submitted by agencies will not be accepted and no agency fees will apply.