Executive Assistant to GM — Queenstown, 20h/week

Ultimate Hikes; Queenstown; Sur place; NZD 26 000 - 36 000; Temps partiel

Résumé du poste

Ultimate Hikes is seeking an organised Executive Assistant to support the General Manager in Queenstown. You will manage diaries, prepare documents, handle communications, and coordinate travel and expenses to keep activities flowing smoothly.

The role requires proactive, confidential handling of information, strong communication and the ability to juggle priorities in a busy tourism business. Based in the Queenstown office, 20 hours per week, permanent part-time role.

Qualifications

• Previous EA/PA or senior admin experience.
• Excellent written and verbal communication.
• Strong organisation and time management.
• High attention to detail and professional document prep.
• Proficiency with Microsoft Office and digital document management.
• Proactive approach and ability to handle confidential information.
• Flexible, positive attitude; works independently or in a team.

Responsabilités

• Provide day-to-day administrative and executive support to the General Manager, including diary management and prioritising deadlines.
• Prepare correspondence, reports, presentations, meeting minutes, manuals and other business documents.
• Manage email and telephone enquiries on behalf of the General Manager.
• Coordinate travel, accommodation and expense claims.
• Provide administration support for group capital projects and construction, including cost reporting and invoice processing.
• Coordinate Queenstown office administration, including supplies, equipment, purchasing and staff events.
• Maintain internal communication and document management systems.
• Provide administration and record-keeping support for helicopter operations, staff accommodation and fleet vehicles.
• Provide general administrative support to the wider Ultimate Hikes management team.
• Support a positive Health and Safety culture by following procedures and reporting hazards.

Connaissances

Organisational skills

Time management

Communication

Confidentiality

Proactive mindset

Outils

Microsoft Office

Description du poste

Ultimate Hikes is seeking an organised Executive Assistant to support the General Manager in Queenstown. You will manage diaries, prepare documents, handle communications, and coordinate travel and expenses to keep activities flowing smoothly.

The role requires proactive, confidential handling of information, strong communication and the ability to juggle priorities in a busy tourism business. Based in the Queenstown office, 20 hours per week, permanent part-time role.