Administrator - Nursing Directorate

Health New Zealand - Te Whatu Ora Te Tai Tokerau; New Zealand; On-site; NZD 30,000 - 34,000; Full time

Job summary

NZ Recruitment in Whangarei, Northland, New Zealand, is seeking an Office Manager to oversee daily administrative functions and maintain an efficient office environment.

The role focuses on organising operations, supporting senior leadership, and developing a positive workplace culture. The position offers an hourly wage of 22–25 NZD, depending on experience.

Qualifications

• Strong organizational skills and keen attention to detail are essential for managing multiple tasks.
• Proven experience in office administration and supporting senior managers.
• Ability to lead, develop and mentor administrative staff while fostering a positive culture.

Responsibilities

• Oversee daily office operations and ensure smooth workflow.
• Manage office supplies and inventory; place orders as needed.
• Coordinate office maintenance and liaise with service providers.
• Implement office policies to improve efficiency.
• Organize and run office events, meetings and team-building activities.
• Provide administrative support to senior management and staff.
• Manage correspondence (emails, calls, mail) and prepare reports/presentations.
• Assist in onboarding new employees and maintaining filing systems.
• Manage budgets, invoices and accounts payable/receivable tasks.
• Prepare financial reports for management and coordinate with accountants.
• Ensure compliance with financial policies and procedures.

Skills

Organizational skills

Attention to detail

Multitasking

Team leadership

Administrative support

Tools

Microsoft Office

Accounting software

Database management

Job description

At NZ Recruitment, we are dedicated to streamlining office operations and enhancing workplace efficiency. Located in Whangarei, Northland, New Zealand, our company is seeking an Office Manager to oversee daily administrative functions and ensure a productive office environment. The ideal candidate will possess strong organizational skills, a keen eye for detail, and the ability to manage multiple tasks effectively while fostering a positive workplace culture.

Office Operations Management

• Oversee daily office operations, ensuring smooth workflow and efficiency.
• Manage office supplies inventory, placing orders as necessary to maintain stock.
• Coordinate office maintenance and repairs, liaising with service providers.
• Implement office policies and procedures to enhance operational efficiency.
• Organize and oversee office events, meetings, and team-building activities.

Administrative Support

• Provide administrative support to senior management and staff as required.
• Manage correspondence, including emails, phone calls, and mail distribution.
• Prepare reports and presentations, ensuring accuracy and timely delivery.
• Assist in onboarding new employees, providing necessary training and resources.
• Maintain filing systems and databases, ensuring information is up-to-date.
• Assist with budget preparation and monitor office expenditures.
• Process invoices and manage accounts payable and receivable tasks.
• Prepare financial reports for management review, highlighting key metrics.
• Coordinate with accountants for tax filings and financial audits.
• Ensure compliance with financial policies and procedures within the office.

Team Leadership and Development

• Supervise and mentor administrative staff, fostering professional development.
• Conduct performance evaluations and provide constructive feedback.
• Encourage teamwork and collaboration among office personnel.
• Resolve conflicts and address employee concerns effectively and promptly.
• Promote a positive office culture that values diversity and inclusion.

Salary Information

The hourly wage for this position ranges from $22 to $25, commensurate with experience and qualifications.