Court Registry Officer

Public Defence Service - New Zealand; Waikato; On-site; NZD 61,000 - 81,000; Full time

Job summary

The Ministry of Justice in Hamilton is seeking a Court Registry Officer for a fixed-term, full-time role until May 2027. You will work with judges, court staff and the public to support the efficient operation of the District Court.

Key duties include court taking, case management, customer service, and occasional travel within the Waikato region. A full clean New Zealand driving licence is required.

Qualifications

• Detail oriented and observant in court processes.
• Self-aware and confident working, both individually and as part of a team, across a range of situations.
• Multi-task capable with ability to switch between priorities quickly.
• Willing to learn as legislation and court processes evolve and knowledge is updated.
• Resilience when dealing with sensitive cases and high volumes.

Responsibilities

• Court Taking – facilitate running the court, introducing Judges, coordinating in Courtroom and Chambers, and managing jurors.
• Case Management – ensure judiciary and parties have all information needed and logistics are in place for timely hearings.
• Customer Service – handle queries face to face, by phone or email with confidence.
• Travel within the Waikato Courts may be required and a full clean New Zealand driving licence is a must.

Skills

Detail orientated

Self-aware

Multi-task

Willing to learn

Resilience

Job description

Court Registry Officer, Hamilton District Court / Central Region

Fixed Term - Full Time until May 2027

Job Description

We are looking for some talented individuals to come join our District Court as a Court Registry Officer in Hamilton.

Te Haeata/The Opportunity

Court Registry Officer - in this role you will work with a team responsible for the successful operation of the Court. You will liaise with multiple stakeholders who are interacting with the Justice system. This includes being able to communicate confidently with Judges within the courtroom and their chambers, as well as other members of the judiciary.

Tasks Required

• Court Taking – this is the facilitation of running the court. This includes introducing Judges (in English and Te Reo Maori), working closely with them in the Courtroom and Chambers, managing jurors and general administration of the court.
• Case Management – taking responsibility for ensuring that the Judiciary and case parties have all the information they need, and that logistics are in place to ensure cases are heard in a timely and effortless manner.
• Customer Service – interacting with customers on any court related matter. Customer queries can come in via face to face, phone or email interactions – so you will need to be confident with all methods.
• Travel within the Waikato Courts may be required therefore must have a full clean New Zealand driving licence.

He Pūkenga Tou/Skills And Experience

With pride in your work, you will strive to deliver a service to our customers with high accuracy and professionalism. Our customers are diverse, and our workforce reflects this. This role is no different and would suit a variety of backgrounds. Whether you have an interest in the Justice system, have a passion for working with customers or looking for a new challenge this is your chance to join us on our journey to deliver people centred justice services for all.

To Be Successful, You Will Need To Be

• Detail orientated and observant – the court has many different processes and case information needs to be accurate.
• Self-aware –our participants are unique, and you will be confident working, both individually and as a team, across a range of situations.
• Multi-task –some of our processes are repetitive, but you'll be able to manage conflicting priorities and move from one task to another quickly.
• Willing to learn – legislation and processes in the courts is always changing and you will be able to adapt and maintain knowledge capital.
• Resilience – there are times when working in the courts, you will be working on sensitive cases and sometimes at high volume.

Mō mātou/

About us

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to strengthening people's trust in the law of Aotearoa, New Zealand. Creating a continuous learning environment is important to us. As the successful applicant, you will bring your thirst for knowledge and improvement. You will have an individual training plan and be supported to carry out the role. As a Court Registry Officer this includes exercising Deputy Registrar Powers.

Joining the Ministry of Justice means you will become part of an inclusive organisation that values you and the communities we serve. It's our promise to ensure our workplace is one where our people feel healthy and safe, supported and able to be themselves at work. We value respect as the foundation for building a positive workplace culture and one where diversity is welcomed and celebrated.

Utu ā-tau/

Salary

The remuneration band for this role is $60,729 to $80,794 - while the appointing salary will be based on skills and experience.

Applications close on 11/09/2026

If successful, you will be invited to an interview in Hamilton on a date to be confirmed. Please note that we cannot progress your application if you are not able to attend.

If you have any questions, please contact [e-mail]