Contracts Administrator

Higgins; Hawke's Bay; On-site; NZD 65,000 - 85,000; Full time

Benefits offered by this job

KiwiSaver employer contribution

Training and development opportunities

Competitive remuneration

Fuel discounts and perks

Job summary

Higgins is looking for a motivated and organised Contracts Administrator to join our Hawke's Bay team on a fixed-term contract from October 2026 through to January 2028. As a Contracts Administrator, you will provide administrative, financial, and contract support across the business.

Working closely with operational teams, project managers, suppliers, clients, and internal stakeholders, you'll ensure that business processes run smoothly and efficiently.

Qualifications

• Previous administration experience in a busy and fast-paced environment.
• Strong organisational and time management skills.
• High attention to detail and accuracy.
• Ability to prioritise competing tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Confidence communicating with a wide variety of people and personalities.
• Strong Microsoft Office skills, particularly Excel.
• Intermediate Excel skills, including graphs and pivot tables.
• Proactive attitude with ownership of tasks.
• Ability to work independently and collaboratively within a team.
• Experience in civil construction, infrastructure, or contracting would be advantageous.
• Experience using Procore and AWM would be advantageous but not essential.

Responsibilities

• Provide contract administration support across multiple business units and projects.
• Process accounts payable and receivable transactions.
• Raise purchase orders and manage invoice processing.
• Support project creation, maintenance, and close-out activities.
• Manage office administration, supplies, and travel bookings.
• Maintain accurate records and filing systems.
• Take meeting minutes and track follow-up actions.
• Assist with reporting and administrative requirements for operational teams.
• Deliver professional customer service to internal and external stakeholders.
• Support continuous improvement initiatives and general business administration.

Skills

Time management

Organised

Attention to detail

Prioritisation

Verbal and written communication

Independent working

Team collaboration

Stakeholder engagement

Administrative efficiency

Civil construction knowledge

Tools

Procore

AWM

Excel

Job description

Description

Higgins is looking for a motivated and organised Contracts Administrator to join our Hawke's Bay team on a fixed-term contract from October 2026 through to January 2028.

Higgins is looking for a motivated and organised Contracts Administrator to join our Hawke's Bay team on a fixed-term contract from October 2026 through to January 2028.

This is a fantastic opportunity for an experienced administrator who enjoys working in a fast-paced environment and wants to play a key role in supporting the successful delivery of civil construction and infrastructure projects.

About The Role

As a Contracts Administrator, you will provide administrative, financial, and contract support across the business. Working closely with operational teams, project managers, suppliers, clients, and internal stakeholders, you\'ll ensure that business processes run smoothly and efficiently.This varied role requires excellent organisational skills, strong attention to detail, and the ability to build positive working relationships with a wide range of people.

Key Responsibilities

• Provide contract administration support across multiple business units and projects
• Process accounts payable and receivable transactions
• Raise purchase orders and manage invoice processing
• Support project creation, maintenance, and project close-out activities
• Manage office administration, supplies, and travel bookings
• Maintain accurate records, filing systems, and business documentation
• Take meeting minutes and track follow-up actions
• Assist with reporting and administrative requirements for operational teams
• Deliver professional customer service to internal and external stakeholders
• Support continuous improvement initiatives and general business administration activities

What You\'ll Bring

• Previous administration experience in a busy and fast-paced environment
• Strong organisational and time management skills
• High attention to detail and accuracy
• Ability to prioritise competing tasks and meet deadlines
• Excellent verbal and written communication skills
• Confidence communicating with a wide variety of people and personalities
• Strong Microsoft Office skills, particularly Excel
• Intermediate Excel skills, including the ability to create graphs, use pivot tables, and support reporting requirements
• A proactive attitude and willingness to take ownership of tasks
• Ability to work independently and collaboratively within a team
• Experience in civil construction, infrastructure, or a contracting environment would be advantageous
• Experience using Procore and AWM would be advantageous but is not essential

Why Higgins?

At Higgins, our people are at the heart of everything we do. We pride ourselves on fostering a supportive and collaborative culture where people can develop their skills and build rewarding careers.

We Offer

• Competitive remuneration
• KiwiSaver employer contribution matched up to 4%
• Training and development opportunities
• A supportive and inclusive team environment
• Z fuel discounts including a monthly free pie and coffee

About Us

Higgins is a leading roading and civil infrastructure company in New Zealand. We are on a dynamic growth path, delivering essential infrastructure that helps connect communities and keep New Zealand moving.

We\'re with you on the road ahead – Ko tātou kei a koe i te huarahi kei mua

Higgins is committed to a drug-free workplace. The successful applicant will be required to pass pre-employment drug and alcohol testing along with a medical assessment.

We are actively recruiting for this role and encourage early applications. Applications will be reviewed as they are received, and we reserve the right to close advertising before the advertised closing date.

Research shows that women and members of underrepresented groups don\'t always apply for roles unless they meet every requirement. If you\'re interested in this opportunity but don\'t tick every box, we encourage you to apply anyway. We value diversity and are proud of the different backgrounds, experiences, and perspectives our people bring to Higgins.