Conference Operations & Registration Coordinator

Conferences & Events Ltd; Wellington; On-site; NZD 45,000 - 55,000; Full time

Job summary

Conferences & Events Ltd in Wellington seeks a Conference Coordinator to support conference delivery, working with Conference Managers and senior team members. This entry-level role includes full EventsAir training and a clear path to becoming a Conference Organizer.

The candidate should be technically confident, enjoy problem solving, and be comfortable learning multiple software systems. Responsibilities include managing registrations, updating conference websites, supporting promotions, and

Qualifications

• Entry-level role with structured training in EventsAir
• Excellent written and spoken communication with delegates and clients
• Comfort with learning new software systems and website updates
• Strong organisational and time management skills
• Previous administration or events experience preferred but not essential

Responsibilities

• Manage attendee registrations and build online forms for events
• Update conference websites and assist with content management
• Support conference promotions via email newsletters
• Follow up on outstanding registration payments
• Coordinate with hotels for room blocks and block release dates
• Provide onsite support at conferences, including desk management and travel
• Participate in industry training, site visits, and events

Skills

Proactive mindset

Problem solving

Learning attitude

Customer service

Attention to detail

Time management

Team player

Communication skills

Tools

EventsAir

Mailchimp

Canva

SurveyMonkey

Copilot

Microsoft 365

Job description

Conferences & Events Ltd in Wellington seeks a Conference Coordinator to support conference delivery, working with Conference Managers and senior team members. This entry-level role includes full EventsAir training and a clear path to becoming a Conference Organizer.

The candidate should be technically confident, enjoy problem solving, and be comfortable learning multiple software systems. Responsibilities include managing registrations, updating conference websites, supporting promotions, and