Clinical Records Administrator

Wellington Hospital; Wellington; On-site; NZD 59,000 - 66,000; Full time

Job summary

Wellington Hospital, based at Wellington Regional Hospital, is seeking two administrative staff to support the Clinical Records team on a fixed-term basis for 8 months. You will manage both physical and electronic patient records, ensuring accurate location, tracking and secure storage to support safe, high-quality care.

The role requires attention to detail, strong organisational skills and proficiency with Microsoft Office.

Qualifications

• Experience in an administrative, records management, health information or clinical records environment.
• Excellent attention to detail and a commitment to maintaining accurate records.
• Strong organisational and time management skills.
• Confidence using computer systems and Microsoft Office applications.

Responsibilities

• Maintain and locate patient records in physical and electronic systems.
• Contribute to a file maintenance programme to ensure data integrity.
• Prioritise accuracy and productivity to meet quality targets.

Skills

Records management experience

Attention to detail

Organisational skills

MS Office proficiency

Job description

Wellington Hospital – Wellington, North Island

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we’re building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.

About the Role

Are you organised, accurate and enjoy working with information and records? We're looking for two motivated team members to join our Clinical Records team on a fixed-term basis to support a significant file maintenance programme.

Working with both physical and electronic records, you'll help ensure patient information is correctly located, tracked, maintained and stored. Your attention to detail and commitment to quality will contribute directly to the integrity of our clinical record systems and support the delivery of safe, high-quality healthcare.

This role is ideal for someone who enjoys structured work, takes pride in accuracy, and can consistently meet productivity and quality expectations.

This is a physically active role involving regular lifting, moving files, bending and extended periods on your feet throughout the day. A reasonable level of physical fitness is therefore essential.

This is a fixed term opportunity for 8 months. The salary range for this role is$59,313- $65,876 (pro rata), depending on experience.

About the Team/Service/ Location

Based in the Wellington Regional Hospital, our team in clinical records are responsible for the safe, effective and efficient management of patient records. Our goal is to ensure we deliver a well-organised and timely administrative support function that is responsive and flexible to the changing needs of the service and organisation.

Ideally, you will bring:

• Experience in an administrative, records management, health information or clinical records environment.
• Excellent attention to detail and a commitment to maintaining accurate records.
• Strong organisational and time management skills.
• Confidence using computer systems and Microsoft Office applications.

Previous experience within Clinical Records or Health Information Services would be advantageous but is not essential, as full training will be provided to the successful candidate.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is ‘the weaving of wellness’. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand.

Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations. We embrace diversity and welcome application from all people, including all gender identities, ages, ethnicities, sexual orientations, and disability. A workforce that is diverse and inclusive means that we are better positioned to understand and service our community. We are pro-equity health organisation, with a particular focus on Māori, Pacific Peoples, and the Disability Community.