Business Centre Administrator

Stantec; Auckland; On-site; NZD 55,000 - 70,000; Full time

Benefits offered by this job

Extra four weeks of leave

Talent development programmes

Service recognition awards

Health insurance

Income continuance insurance

Life insurance

Employee assistance program

Developing Professionals Group

Office Social Club and events

Job summary

Stantec in Auckland is looking for a Transport Administrator to join our Transport and Community Development teams. The role is full-time and on-site, based in Auckland, helping deliver iconic transport projects and support client teams with administration, proposals, reporting, and information management.

The successful candidate will be highly organised, proactive, and customer-focused, with strong MS Office skills and experience in coordinating meetings, onboarding, and document control.

Qualifications

• Strong administration with proposal preparation and customer service experience.
• Excellent communication and interpersonal skills.
• Strong attention to detail and the ability to maintain accurate records and information.
• A proactive, flexible approach and the ability to work effectively with multiple stakeholders.

Responsibilities

• Provide proactive administrative support to the Business Centre including but not limited to assisting with proposals, coordination of information and reports etc.
• Coordinate meetings, events and team activities
• Support daily office and team operations, phone and client enquiries, reception support, document management, and filing.
• Support onboarding/offboarding, including inductions, desk and equipment setup
• Maintain accurate business and project information client database updates, staff information, organisational charts, technical equipment registers, and mileage records.
• Provide marketing and business development support, updating pipeline opportunities and providing collateral information as required.
• Support project and business administration as required, including assisting with project documentation, presentations, reports and other tasks a required

Skills

Administration

Customer Service

Communication

MS Office

Organisational skills

Attention to detail

Tools

Microsoft Office

Job description

Business Centre Administrator - ( 260000L9 )

Description

Transport Administrator

Auckland – full-time 40 hours (on site only)

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure.

We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

The opportunity

Our Transport and Community Development teams continue to deliver some of New Zealand’s most iconic and city-shaping projects. These projects provide accessible and reliable transport options, support resilient communities, and help move people and freight from A to B. Our team is proud to work with local authorities and councils on projects spanning state highways, rail, road safety, disaster preparedness, asset management, We’re focused on futureproofing our infrastructure and creating smarter, more connected choices for our clients and communities.

We need a professional, friendly, and enthusiastic person to join our Auckland office as a Transport Administrator. This role is also responsible for the Community Development team. This is a great opportunity for someone with a background in administration and/or customer service who enjoys being organised, proactive, and working as part of a busy team. You’ll play an important role in providing proactive support with a focus on proposals, which will ensure our teams have the support they need to deliver for our clients.

Snapshot of key responsibilities

• Provide proactive administrative support to the Business Centre including but not limited to assisting with proposals, coordination of information and reports etc.
• Coordinate meetings, events and team activities
• Support daily office and team operations, phone and client enquiries, reception support, document management, and filing.
• Support onboarding/offboarding, including inductions, desk and equipment setup
• Maintain accurate business and project information client database updates, staff information, organisational charts, technical equipment registers, and mileage records.
• Provide marketing and business development support, updating pipeline opportunities and providing collateral information as required.
• Support project and business administration as required, including assisting with project documentation, presentations, reports and other tasks a required

What we offer

At Stantec, we take your growth and fulfilment seriously. We’re proud to offer many supportive benefits, including:

Professional development and support

• Purchasing up to an extra four weeks of leave
• Learning and talent development programmes, including global, online, and on-the-job opportunities
• Service recognition awards

Wellbeing and connection opportunities

• Health insurance, income continuance insurance, and life insurance
• Employee assistance program
• Developing Professionals Group, a global network for those with under 10 years of experience
• Office Social Club and events

About Stantec

We’ve been serving our clients and communities in Aotearoa New Zealand for over 125 years. With almost 900 professionals, our team is based in the main cities and throughout the regions. We collaborate across disciplines and sectors to bring buildings, energy, water, environmental, and transport projects to life.

Globally, Stantec unites approximately 34,000 employees working in over 450 locations across six continents. Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.

applications closes Sunday 4 October 2026.

Qualifications

About you

You’ll be someone who brings a positive, can-do approach who enjoys supporting others to do their best work. You will be highly organised, detail-focused, and confident managing a range of tasks and priorities in a busy office environment.

• Strong administration with proposal preparation and customer service experience.
• Excellent communication and interpersonal skills, with a professional and approachable manner.
• Strong attention to detail and the ability to maintain accurate records and information.
• A proactive, flexible approach and the ability to work effectively with multiple stakeholders.
• Confidence using Microsoft Office applications and learning new systems.
• Sound judgement, discretion, and respect for confidentiality.

Primary Location : New Zealand-Auckland-Auckland

Organization : BC-3171 Shared Services-NZ Auckland

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Sep 27, 2026, 2:04:01 PM

Req ID: 260000L9

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans