Administrator Curriculum and Academic Records

Ara Institute of Canterbury Ltd.; Christchurch; On-site; NZD 55,000 - 65,000; Full time

Benefits offered by this job

Income protection for permanent staff

Staff fee discounts on Ara courses

Professional development leave and/or

Two on-site early childhood centres

Generous leave provisions

Christmas closedown

Gym, library and cafés on site

Job summary

Ara Institute of Canterbury is seeking an Administrator Curriculum and Academic Records at City Campus. This permanent, full-time role supports curriculum, results, and academic records administration to underpin programme delivery and graduation.

You will manage curriculum and delivery data in the Student Management System, assist with results publication and award processing, and ensure compliance with internal, external, and regulatory requirements while collaborating with registry and

Qualifications

• Demonstrated ability to maintain curriculum, results and academic records in an education setting.
• Ability to work within a regulated environment and ensure compliance with privacy and regulatory requirements.
• Strong IT skills and comfort with student information systems.

Responsibilities

• Maintain curriculum, results and academic records across Ara.
• Manage curriculum and delivery data in the Student Management System.
• Support results publication and award processing.
• Ensure information meets internal, external and regulatory requirements.
• Collaborate with registry and academic colleagues to provide a seamless learner experience.

Skills

Attention to detail

Systems thinking

MS Office

Education

Tertiary qualification

Tools

Microsoft Office

Job description

Administrator Curriculum and Academic Records

City Campus
Permanent, Full Time

• Play a vital role in maintaining curriculum, results, and academic records across Ara
• Work in a collaborative, learner‑focused team within Student Administration Services
• Permanent, full‑time opportunity at our City Campus with career development support

Use your eye for detail and love of systems to support student success through accurate curriculum and academic records administration.

As a Curriculum and Academic Records Administrator, you’ll provide accurate, timely administration that underpins programme delivery, academic results, and graduation. You’ll manage curriculum and delivery data within the Student Management System, support results publication and award processing, and ensure information meets internal, external, and regulatory requirements. Working closely with registry and academic colleagues, your eye for detail and systems expertise will help deliver a seamless experience for learners throughout their academic journey.

You’ll enjoy working in a structured environment and take pride in getting things right. You’re comfortable juggling detail with deadlines and can see where processes could work better.

In addition, you will bring:

• A relevant tertiary qualification
• Ability to work effectively within a complex, regulated environment, applying regulations, and ensuring compliance
• Digital capability with solid computing skills, including Microsoft Office packages (notably Word and Excel)
• Understanding of the Privacy Act and the ability to maintain confidentiality appropriately
• A high level of accuracy and thoroughness, and the ability to attend consistently to detail
• Clear communication skill in spoken and written forms
• Strong listening skills, a supportive approach, and openness to feedback

Ara Institute of Canterbury is the South Island's largest provider of tertiary vocational education, helping people build better futures - and that starts with our people.

Every day, our kaimahi help students gain real skills for real careers through hands‑on learning and strong industry connections.

The Madras Street (City) campus brings engineering, architecture, music, trades, health and creative arts together in the heart of Christchurch, right next door to One New Zealand Stadium.

We offer tangible benefits: income protection for permanent kaimahi over 15 hours, fee discounts on Ara courses for staff, professional development leave and funding, two on‑site early childhood centres, generous leave provisions, and an annual Christmas closedown to enjoy time with whanau and friends. A gym, library and cafés complete the picture.

Guided by our values Hono | Connect, Hihiri | Inspire and Aroha | Respect, we're committed to equity, inclusion and Te Tiriti o Waitangi.

If you're looking for work that matters, Ara could be your next chapter.

Applications will be reviewed as they are received, and interviews may take place prior to the close date. This means we reserve the right to close a job ad before the advertised close date.