Administrator at Plunket

Plunket; New Zealand; Hybrid; NZD 39,000 - 52,000; Part time

Benefits offered by this job

Flexible schedule

Wellbeing program

Learning & development

Collaborative team

Job summary

Plunket is seeking a Perinatal Wellbeing Administrator in Waikato for a fixed-term, part-time role. The position is on-site with hybrid flexibility and focuses on a new online service for whānau in the Waikato region.

You will support referrals, enrolments and records, and work within a multidisciplinary team to shape a pilot programme for future mental health services. The role runs until 31 January 2028, 24 hours across 5 days.

Qualifications

• Strong administration experience, ideally within a health or clinical environment.
• Exceptional data entry skills and a high level of accuracy and attention to detail.
• Experience using patient or client information systems, or the confidence to learn new systems quickly.
• Strong planning and organisational skills, with the ability to manage competing priorities.
• The ability to build positive relationships with whānau, referrers and a wide range of internal and external stakeholders.
• A commitment to Te Tiriti o Waitangi, culturally responsive practice and equitable outcomes for Māori.
• Above all, you’ll be motivated by the opportunity to support whānau and contribute to a service designed around their needs, choices and wellbeing.

Responsibilities

• Monitor the service inbox and process incoming referrals.
• Contact potential clients and follow up referrals in a timely and mana-enhancing way.
• Support whānau to understand the service, provide informed consent and complete enrolment.
• Communicate with referrers to obtain complete and accurate information.
• Book appointments and maintain accurate, complete and secure client records.
• Identify priority needs and elevate information appropriately to support the safe management of referrals.
• Maintain the integrity of client information systems and complete quality checks.
• Prepare reports and information for the Perinatal Wellbeing Service Manager.
• Provide wider administrative support to the service manager and multidisciplinary team.

Skills

Administration

Data entry

Systems literacy

Planning & organizing

Relationship building

Cultural responsiveness

Empathy & communication

Job description

Administrator at Plunket in N, NZ. This Full time on site position offers great opportunities for career growth. We’re lucky to have the opportunity to connect with the majority of Aotearoa’s whānau during their child’s first five years. Our virtual perinatal wellbeing service supports parents experiencing mild to moderate distress, anxiety or depression, helping to strengthen wellbeing, parenting confidence and the parent-infant relationship.

As our Perinatal Wellbeing Administrator, you’ll provide high quality administrative support to a new online service focused primarily on the Waikato region. This is an exciting opportunity to join a multidisciplinary team and help shape a pilot programme with the potential to inform Plunket’s future mental health services.

This is a part time fixed term position until 31st January 2028 - working 24 hours across 5 days.

Te Whiwhingamahi | The opportunity

In this position, you’ll play an important role in ensuring whānau experience a welcoming, responsive and well-coordinated service from their first point of contact.

• Monitor the service inbox and process incoming referrals.
• Contact potential clients and follow up referrals in a timely and mana-enhancing way.
• Support whānau to understand the service, provide informed consent and complete enrolment.
• Communicate with referrers to obtain complete and accurate information.
• Book appointments and maintain accurate, complete and secure client records.
• Identify priority needs and elevate information appropriately to support the safe management of referrals.
• Maintain the integrity of client information systems and complete quality checks.
• Prepare reports and information for the Perinatal Wellbeing Service Manager.
• Provide wider administrative support to the service manager and multidisciplinary team.

He kōrero mōu | About you

You’re an experienced administrator who brings warmth, empathy and sound judgement to every interaction. You understand that the people contacting this service may be experiencing a challenging time, and you can communicate sensitively while maintaining appropriate professional boundaries and confidentiality.

You will also bring:

• Strong administration experience, ideally within a health or clinical environment.
• Exceptional data entry skills and a high level of accuracy and attention to detail.
• Experience using patient or client information systems, or the confidence to learn new systems quickly.
• Strong planning and organisational skills, with the ability to manage competing priorities.
• The ability to build positive relationships with whānau, referrers and a wide range of internal and external stakeholders.
• A commitment to Te Tiriti o Waitangi, culturally responsive practice and equitable outcomes for Māori.
• Above all, you’ll be motivated by the opportunity to support whānau and contribute to a service designed around their needs, choices and wellbeing.

Ngāhua mahi o Te Whānau Āwhina | What we offer

If you’re looking for meaningful work with an organisation that has been supporting pēpē, tamariki and whānau for generations, we can offer you:

• The opportunity to help establish and shape an innovative new wellbeing service.
• A supportive and collaborative multidisciplinary team.
• Ongoing opportunities for learning and development, including cultural development.
• Flexible working arrangements that support balance and connection.
• Additional benefits through our employee wellbeing programme including Fitness Passport.

He huanui oranga mo ngā mokopuna whakatipuranga roto i ngā hapori hekeiho ,heke iho Setting the path of wellness in our communities for the early years, for generations to come Whānau Āwhina Plunket is committed to supporting the health and wellbeing of pēpi, tamariki and their whānau/family. We have committed to adopting a pro-equity approach where we give life to the Treaty principles of tino rangatira tanga, partnership, active protection, equity and options in our mahi/work to ensure healthy tamariki, confident whānau and connected communities.

Position descriptionFixed Term Part Time Job no: 2026-22530 Location: Waikato, Hybrid working Closing Date: Monday, 21 September 2026