Accounts Assistant

Babbage.co.nz; Auckland; On-site; NZD 68,000 - 75,000; Full time

Job summary

Babbage Consultants is seeking an Accounts Assistant to join our Auckland Finance team. You will manage end-to-end AR and AP processes, including invoicing, receipting, credit control and supplier processing, reporting to the Financial Controller.

The role emphasizes structure, accuracy, and cross-functional collaboration with project managers and senior accounting staff. Kiwi working rights are required and NZ-based applicants only.

Qualifications

• Experience in AR and AP, including invoicing and credit control.
• Experience with Xero; project-based invoicing or professional services exposure is a plus.
• High accuracy and attention to detail with ability to manage deadlines and shifting priorities.
• Clear, friendly communication and strong customer service focus when following up payments or assisting project managers.

Responsibilities

• Process supplier invoices accurately and on time with approvals and payment batching.
• Receipt client payments against invoices and produce monthly client statements.
• Manage overdue debtors, follow up payments and escalate long-outstanding amounts.
• Prepare and send accurate client invoices monthly with project managers.
• Support project administration and reporting, including AP/AR reports.

Skills

Accounts receivable

Accounts payable

Xero

Invoicing

Attention to detail

Job description

$68,000 to $75,000, depending on experience

Accounts Assistant – Accounts Receivable and Payable

The Opportunity

Babbage Consultants is a 100% New Zealand-owned multidisciplinary professional services consultancy. We bring together architecture, engineering, planning and environmental expertise across New Zealand and Australia.

We’re looking for an Accounts Assistant to join our Auckland Finance team. Reporting to the Financial Controller, you’ll manage the end-to-end accounts receivable and accounts payable processes for Babbage NZ, from invoicing and receipting to credit control and supplier processing.

This is a hands‑on role for someone who likes structure, takes pride in accurate work and enjoys working with people across a business. The role follows a clear monthly rhythm: payment runs come first in payment weeks, receipting and credit control fill the weeks in between, and invoicing takes priority at month end. You’ll work closely with the Financial Controller, Senior Project Accountant and project managers across our teams.

What You Will Be Doing

• Process supplier invoices accurately and on time, obtaining approvals, reconciling supplier statements, resolving queries and preparing payment batches for review.
• Receipt client payments against the correct invoices, run credit checks on new customers and produce monthly client statements.
• Manage overdue debtors, following up payments, preparing the overdue debtor analysis and escalating long‑outstanding or disputed amounts.
• Work with project managers and the Senior Project Accountant to prepare and send accurate, complete client invoices each month.
• Support project administration and reporting, including opening and closing jobs in eTrack and preparing AP and AR reports as required.

What You Will Bring

• Experience in an accounts receivable, accounts payable or accounts assistant role, ideally including invoicing and credit control.
• Experience with Xero. Exposure to project‑based invoicing or a professional services environment would be an advantage.
• Strong attention to detail and a high level of accuracy, with the organisation to manage recurring deadlines and shifting priorities.
• Clear, friendly communication skills and a strong customer service focus, whether you’re following up a payment or helping a project manager get invoices out the door.
• Integrity when handling confidential information, and an eye for practical ways to improve processes.

Why Babbage

At Babbage, you’ll join a supportive team that values initiative, collaboration and professional growth. You’ll have the trust to own your work and the support to keep developing. In this role you’ll work with project managers across our multidisciplinary business, giving you visibility well beyond the finance team.

• End‑to‑end ownership of the AR and AP cycle.
• Access to learning, mentorship and development opportunities.
• A collaborative multidisciplinary environment with broad exposure across the business.

Ready to Join Us?

If you’re looking for an accounts role with genuine ownership and plenty of interaction with people across the business, we’d like to hear from you!

Applicants must be based in New Zealand and have full New Zealand working rights. Overseas applications will not be considered.