Secretary Legal

Department of Marine Resources; Norway; Presencial; NOK 241.000 - 333.000; Jornada completa

Descripción de la vacante

Workers Compensation Board in Portland seeks a detail-oriented Secretary, Legal to provide administrative support to Administrative Law Judges. The role requires strong clerical, proofreading, and customer service skills to keep a busy caseload moving smoothly.

The successful candidate will maintain files, schedule hearings, transcribe orders, manage dockets, and coordinate communications with law firms, insurance companies, medical offices, and the public, while upholding confidentiality and

Formación

• Knowledge of legal terminology.
• Knowledge of modern office methods and procedures.
• Knowledge of spelling, punctuation, grammar, and business English.
• Knowledge of query and research techniques.
• Ability to operate modern standard office equipment.
• Ability to create spreadsheets and perform data management.
• Ability to use computerized and/or manual filing systems.
• Ability to create and use varied correspondence formats and compose standard business correspondence.
• Ability to develop and use computerized formats and/or graphics.
• Ability to proofread and/or edit complex and technical documents.
• Ability to rapidly and accurately take and/or transcribe dictation.
• Ability to prepare standard reports.
• Ability to use alphabetical, numerical, chronological, and secondary filing systems.
• Ability to gather and compile information.
• Ability to access information from the internet.
• Ability to work with timelines and schedules.
• Ability to process standard mail transactions.
• Ability to make intermediate mathematical calculations.
• Ability to determine and requisition inventory/supplies.
• Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.
• Ability to review reference sources and select and synthesize data for reports and correspondence.
• Ability to apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements.
• Ability to communicate effectively.
• Ability to write clearly and effectively.
• Knowledge of applicable laws, rules, regulations, policies, procedures, paperwork, terminology, and core operations.
• Ability to stay current and understand, discuss, explain, and apply applicable laws, rules, regulations, policies, procedures, paperwork, and terminology.
• Ability to use applicable computer programs.
• Ability to make standard changes to web page content.
• Ability to operate applicable specialized equipment upon completion of appropriate training.
• Ability to effectively resolve problems.
• Ability to exercise good judgment in appraising situations and making decisions/recommendations.
• Ability to provide ongoing leadership for a work team.
• Ability to confer with supervisor on performance appraisals of work team members.

Responsabilidades

• Adhere to current standard operating procedures and policies.
• Maintain confidentiality of files.
• Provide clerical support to one or more ALJs.
• Maintain ALJ caseloads by scheduling hearings and managing dockets.
• Process incoming mail and email, including motions and letters.
• Respond to email and telephone inquiries promptly.
• File paperwork in the appropriate Board files.
• Schedule formal hearings, conferences and lump sum settlements.
• Perform data entry for notes, outcomes, and case maintenance.
• Transcribe, format, proofread, and distribute ALJ decisions and orders.
• Order transcripts upon written request.
• Maintain an electronic calendar.
• Scan files and organize electronically using software like OneNote.
• Draft business letters.
• Assist front desk with calls and mail.
• Provide quality customer service to law firms, insurance companies, medical offices, the public, and coworkers.
• Record hearings and conferences with electronic equipment.

Conocimientos

Legal terminology

Office administration

Proofreading

Customer service

Data management

Communication

Dictation transcription

Scheduling hearings

Descripción del empleo

Workers Compensation Board

Opening Date: October 30, 2026

Closing Date: November 16, 2026

Grade/ Admin Unit : 13 / Administrative Services

Job Class Code: 6556

Salary: $18.80 - $26.03/Hourly

Position Number: 029000313

Location: Portland

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

DESCRIPTION

Secretary, Legal for the Workers' Compensation Board in our Portland Regional Office provides administrative support to one or more Administrative Law Judges. Position requires strong clerical, proof reading, and customer service skills. The qualified applicant must be detail oriented and be able to multi-task, interact professionally with others, and keep a busy case load moving smoothly for an Administrative Law Judge.

REPRESENTATIVE TASKS

• Adhere to current standard operating procedures and policies.
• Maintain confidentiality of files.
• Provide clerical support to one or more ALJs.
• Maintain ALJ caseloads by:
• Adhering to file organization guidelines, ensuring accuracy of data in the files;
• Processing incoming mail and email, such as motions, requests, position letters, joint scheduling memorandums, addendums, consent decrees, etc.;
• Promptly responding to email and telephone inquiries;
• Filing paperwork in the appropriate Board files after processing;
• Scheduling formal hearings, conferences and lump sum settlements;
• Maintaining dockets;
• Performing data entry such as notes, event outcomes, case resolutions, case maintenance, etc.;
• Ensure cases are being scheduled for hearing as expeditiously as possible.
• Transcribe, format, proofread, edit, and distribute ALJ decisions and orders.
• Order transcripts for interested parties upon written request.
• Maintain an electronic calendar.
• Scan files and organize electronically utilizing software provided, such as OneNote.
• Draft business letters.
• Assist the front desk with answering incoming telephone calls, greeting the public, and processing incoming and outgoing mail.
• Provide quality customer service to law firms, insurance companies, medical offices, the general public, and co-workers.
• Record hearings and conferences using electronic equipment.

KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED

• Knowledge of legal terminology.
• Knowledge of modern office methods and procedures.
• Knowledge of spelling, punctuation, grammar, and business English.
• Knowledge of query and research techniques.
• Ability to operate modern standard office equipment.
• Ability to create spreadsheets and perform data management.
• Ability to use computerized and/or manual filing systems.
• Ability to create and use varied correspondence formats and compose standard business correspondence.
• Ability to develop and use computerized formats and/or graphics.
• Ability to proofread and/or edit complex and technical documents.
• Ability to rapidly and accurately take and/or transcribe dictation.
• Ability to prepare standard reports.
• Ability to use alphabetical, numerical, chronological, and secondary filing systems.
• Ability to gather and compile information.
• Ability to access information from the internet.
• Ability to work with timelines and schedules.
• Ability to process standard mail transactions.
• Ability to make intermediate mathematical calculations.
• Ability to determine and requisition inventory/supplies.
• Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.
• Ability to review reference sources and select and synthesize data for reports and correspondence.
• Ability to apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements.
• Ability to communicate effectively.
• Ability to write clearly and effectively.
• Knowledge of applicable laws, rules, regulations, policies, procedures, paperwork, terminology, and core operations.
• Ability to stay current and understand, discuss, explain, and apply applicable laws, rules, regulations, policies, procedures, paperwork, and terminology.
• Ability to use applicable computer programs.
• Ability to make standard changes to web page content.
• Ability to operate applicable specialized equipment upon completion of appropriate training.
• Ability to effectively resolve problems.
• Ability to exercise good judgment in appraising situations and making decisions/recommendations.
• Ability to provide ongoing leadership for a work team.
• Ability to confer with supervisor on performance appraisals of work team members.

MINIMUM QUALIFICATIONS

Training, education, or experience in office and administrative support work that demonstrat