Program Assistant, $21.55/hour, part-time, 24 hours/week

County of Kewaunee; Time; On-site; NOK 246,000 - 274,000; Part time

Benefits offered by this job

Flexible Spending Account Plan With DE

Annual Wage Step Increase Schedule &(}

Employer Sponsored Life Insurance Plan

Cellcom Employee Discount

Voluntary Insurance Plans: 1) Aflac 2)

Job summary

County of Kewaunee Public Health Department is seeking a Program Assistant to join our team for part-time clerical and program support. Responsibilities include scheduling appointments, registering clients, assisting with immunization clinics, meeting minutes, and program logistics.

Ideal candidates have an Associate Degree in Administrative Professional or Medical Assistant and 2–4 years of related experience. This role includes prorated benefits and is open until filled.

Qualifications

• Associate Degree in Administrative Professional or Medical Assistant preferred.
• Two to four years of related work experience.
• High school diploma or equivalent.

Responsibilities

• Schedule appointments and register clients.
• Attend and take minutes at Board of Health meetings.
• Maintain inventory, order supplies, and distribute equipment.
• Prepare public health documents and reports.
• Update the health department website and resources guide.
• Assist with immunization clinics and WIC program tasks.

Skills

Scheduling

Customer service

Communication

Office software

Education

Associate degree (Administrative Professional or Medical Assistant)

High school diploma or equivalent

Tools

Wisconsin Immunization Registry (WIR)

Translation device

Job description

Government

Employment

Program Assistant, $21.55/hour, part-time, 24 hours/week

DEPARTMENT OF PUBLIC HEALTH

Program Assistant

Join the Kewaunee County Public Health Department and become an essential part of our team that builds a healthier community through prevention, education, and strong community partnerships.

We’re looking for a dedicated and compassionate person to join our team to serve as one of our administrative staff! Responsibilities include scheduling appointments, registering clients, assisting with immunization clinics, creating meeting minutes, organizing agency programs and billing.

The ideal candidate will have an Associate Degree in Administrative Professional or Medical Assistant plus two to four years of related work experience.

This position is open until filled.

This part-time position offers prorated vacation, sick leave and holiday hours, along with eligibility for dental, vision, and life insurance, plus various voluntary benefits. Cost of insurance is prorated for part-time positions.

• Flexible Spending Account Plan With Debit Card
• Annual Wage Step Increase Schedule & COLA Review
• Employer Sponsored Life Insurance Plan
• Cellcom Employee Discount
• Access to Voluntary Insurance Plans: 1) Aflac Short Term Disability 2) Nationwide Retirement Deferred Compensation Plan 3) Boston Mutual Life Insurance
• 11 Paid Holidays (holiday hours are prorated for part-time positions)
• Employer Sponsored Employee Assistance Program

Job Summary

Promote and support population health by providing a variety of clerical, administrative, and program support services, such as providing specialized, technical, program, or department-specific information to internal and external customers.

Essential Functions

Schedule appointments and register clients. Schedule meetings and maintain calendars for the agency. Attend and take minutes at Board of Health meetings. Maintain, inventory, order, collect, and distribute supplies and/or equipment.

Prepare public health documents and reports. Update the health department website and resources guide as needed.

Promote and support population health by providing administrative and technical/clerical support to department activities related to developing and implementing community health assessment, strategic planning, program and policy development, and implementation activities.

With the Immunization Coordinator, manages vaccine storage and handling. Use the Wisconsin Immunization Registry (WIR) to access client immunization records and input vaccines given by the Health Department. Assist with immunization clinics. Daily maintenance of the vaccine temperature logs and proficient use of the digital data loggers.

Assist with the WIC program as needed. Complete training assigned through WIC.

Prepare and submit annual influenza/ COVID-19 billing to appropriate insurance companies and follow up with individuals or insurance companies as needed.

Compose, proofread, and edit agency documents, contracts, and correspondence. Adhere to ethical principles and health department policy in the collection, maintenance, use, and dissemination of data and information.

Utilize appropriate methods for interacting effectively and professionally with persons of all ages and from diverse cultural, socioeconomic, educational, racial, and ethnic backgrounds, sexual orientations, lifestyles, and physical abilities.

Organize and assist in agency programming for special events and programs, including but not limited to the diaper bank, annual skin cancer screening, Back to School Program, and Christmas Giving Tree.

Maintain prompt, predictable, and reliable attendance. Maintain the ability to lawfully operate a motor vehicle.

Participate in the training and exercises to prepare for and respond to public health threats in accordance with county and departmental emergency response plans as assigned by the health officer.

Proficient use of the translation device and program used at the front desk to assist non-English speaking clients.

Perform other duties as assigned.

Knowledge, Skills, And Abilities

• Knowledge of core functions and essential services of public health. Knowledge of standard office practices and procedures including business document format, spelling, grammar, punctuation, vocabulary, filing and arithmetic.
• Knowledge of Medicare and Medicaid assistance billing practices and procedures.
• Skill in word processing, basic spreadsheet functions and database up-keep. Skill in the operation of equipment needed to effectively perform the duties and responsibilities of the position, including modern office equipment.
• Ability to handle and process confidential information with discretion per Kewaunee County HIPAA policy.
• Ability to follow oral and written instructions. Ability to communicate effectively both orally and in writing with business representatives, elected officials, department heads, the general public, and other County employees.
• Ability to develop and maintain effective working relationships with staff and the public.
• Ability to utilize a computer and required software, and to keep accurate reports and records.
• Ability to work the required hours of the position.

Minimum Education And Experience Required

• High school diploma or equivalent.
• Associate Degree in Administrative Professional or Medical Assistant preferred.
• Two to four years of related work experience.
• National Incident Management System (NIMS)/lncident Command System (ICS) 100, 200, and 700 certifications within one year of employment.
• A combination of education and experience may be considered.

Physical Requirements

Performance of tasks mainly involves inside work where you are protected from weather conditions. Should have the ability to perform work from a sedentary position.

Should have the ability to lift and carry up to 25 lbs. as may be responsible for moving office supplies or carrying heavy files or boxes of paper.

Equal Opportunity Employer