Proposal Specialist

ROSEN; Bergen; On-site; NOK 450,000 - 600,000; Full time

Job summary

Join ROSEN as a Proposal Specialist in Bergen, where you will play a vital role in supporting the sales team and managing proposals. This position requires strong analytical skills, attention to detail, and a proactive mindset. You will collaborate with various teams to ensure customer needs are met and contribute to the growth of a leading technology company in asset integrity solutions.

Benefits

Development and career opportunities

Competitive conditions, pension, and insurance schemes

Inclusive social activities

Qualifications

• 1-3 years of experience in a similar sales or administrative role.
• Strong attention to detail and organizational skills.
• Excellent communication skills in Norwegian and English.

Responsibilities

• Support Sales Manager in acquiring new business opportunities.
• Create proposals and manage proposal-related activities.
• Conduct market surveys and analyze trends.

Skills

Attention to detail

Communication

Analytical skills

Proactiveness

Education

Bachelor’s degree in Business Administration, Sales, Marketing, or related field

Tools

MS Office

Job description

Applicants must currently reside in Bergen, Norway.

Location: Gravdalsveien 262, 5165 Laksevåg, Bergen, Norway

Apply now

ROSEN Norway AS is a technology company that uses in-house developed ultrasonic equipment for inspection of pipelines both on land and offshore, in Norway and internationally. Other equipment is offered and operated in collaboration and on behalf of international partners. ROSEN Norway AS is located in new attractive premises by the sea in Gravdal, approx. 10 minutes from Bergen city center. The organization has approx. 55 employees. We are part of the market-leading German company ROSEN.

What you can expect

Are you proactive, detail-oriented, and eager to learn? Do you thrive in a dynamic environment where flexibility, accuracy, and a can-do attitude are key? If so, we want you on our team as our new Proposal Specialist!

As a Proposal Specialist, you will play a central role in our sales and administrative processes. You will work closely with the sales team providing support from customer requests to customer acceptance. You will collaborate with sales managers and technical specialists to qualify customer requests and create proposals. Additionally, you will support the project team during project execution. We seek someone with strong analytical skills, creativity, and a proactive mindset.

Key Tasks and Responsibilities:

Sales and Business Support

• Support Sales Manager in acquiring new business opportunities.
• Act as Sales Manager for specific projects or components.
• Create sales presentations and promotional materials.
• Understand customer needs thoroughly and ensure they are addressed in proposals and contracts.
• Develop and deliver sales presentations.
• Coordinate communication with customers alongside the Sales Manager.
• Share information and requirement updates within the sales team.
• Assist the sales team with administrative tasks and coordination.

Proposal and Contract Management

• Create proposals in agreement with the Sales Manager.
• Manage proposal-related activities and materials.
• Develop competitive pricing strategies and compelling proposals.
• Lead the proposal realization process as the main contact.
• Prepare proposals and contracts based on client and Sales Manager input.
• Ensure proposal submissions are properly formatted, complete, and compliant.
• Perform contract reviews and risk assessments with Sales and Legal teams.
• Ensure contracts and purchase orders are accurate and complete.
• Maintain proposal and contract data in ROSEN Business Software (BSW) and SAP, supporting invoicing.

Data Management and Reporting

• Maintain an overview of referenced projects.
• Ensure data quality through regular checks.
• Support data entry for third-party software.
• Register budgets and update data in BSW.
• Provide information to project managers and stakeholders.
• Conduct market surveys and analyze trends.
• Perform data analysis and reporting.

Documentation and Process Optimization

• Manage pre-qualifications and audit documentation.
• Assist in creating SOPs and ‘How-To’ documents.
• Coordinate with various functions to optimize costs.
• Manage sales and project reporting activities.
• Maintain organized records and ensure seamless project handovers.
• Communicate effectively across teams.

What you will bring

Mandatory Qualifications:

• Proven experience in a similar sales or administrative role (1-3 years).
• Bachelor’s degree in Business Administration, Sales, Marketing, or related field preferred.
• Strong attention to detail and organizational skills.
• Excellent communication skills in Norwegian and English.
• Ability to manage multiple tasks and meet deadlines.
• Familiarity with legal compliance and feasibility checks.
• Proficiency in preparing written documents.

Desired Qualifications and Qualities:

• Adaptability and quick learning ability.
• Energetic, ambitious, and enthusiastic.
• Detail-oriented with high standards.
• Solution-oriented with a positive attitude.
• Proactive and flexible, able to adjust to changing priorities.
• Fluent in Norwegian and English, with excellent communication skills.
• Resilient under pressure.
• Independent and team-oriented.
• Willing to travel occasionally.
• Committed to QHSE standards.
• Tech-savvy, proficient in MS Office and internet tools.
• Strong interpersonal skills.

What we offer

• Work in a leading global inspection company.
• Challenging, high-tech work tasks.
• Development and career opportunities in an international company.
• Pleasant colleagues and good working conditions.
• Opportunities for training and projects.
• Competitive conditions, pension, and insurance schemes.
• Inclusive social activities.

Who we are

The ROSEN Group is a global leader in asset integrity solutions, operating in over 110 countries with more than 4,000 employees. Since 1981, ROSEN has grown from a one-man business to a technology group providing inspection, engineering consultancy, production, and R&D services.

Visit www.rosen-group.com for more information.

Questions?

Jennifer Ong-Hovden, Recruitment