Logistics Support

HÖEGH LNG AS; Oslo; On-site; NOK 550,000 - 750,000; Full time

Job summary

Höegh Evi in Oslo is seeking a Logistics Support professional to coordinate end-to-end logistics for goods, spare parts and consumables across the global fleet. You will act as the operational liaison between Höegh Evi, suppliers, vessel stakeholders, DSV, Purchasing and Accounts Payable to ensure timely shipment movement and compliant documentation.

Key duties include data integrity on myDSV, eDC, SCM/POM and IFS, managing documentation such as invoices, packing lists, HS codes and Incoterms,

Qualifications

• Bachelor's degree in logistics or related field.
• Experience in logistics coordination and document control.
• Ability to address shipment documentation and customs compliance.
• Strong attention to detail and tracking skills.
• Excellent communication with suppliers and internal teams.
• Willingness to work in a 12-month fixed-term contract.

Responsibilities

• Coordinate end-to-end logistics and monitor shipments with partners.
• Validate data across platforms (myDSV, eDC, SCM/POM, IFS).
• Manage and archive logistics documentation (invoices, packing lists, certificates).
• Support customs compliance and HS codes.
• Assist Purchasing and Accounts Payable with PO references and invoicing.
• Upload documents to CargoX and generate logistics performance reports.

Skills

Logistics coordination

Documentation management

Interdepartmental communication

Problem solving

Education

Bachelor's degree in Logistics or related field

Tools

myDSV

eDC

SCM/POM

IFS

CargoX

Job description

Höegh Evi is a pioneer within maritime energy infrastructure, providing fast-track floating LNG terminals enabling national and regional energy security around the world. Our purpose is to accelerate countries to energy security and transition by providing innovative and flexible marine energy infrastructure. The flexibility provided by floating terminal solutions also supports the transition to clean, carbon-free energy.

We are a truly global company, present in Norway, Germany, Lithuania, United Kingdom, the USA, Singapore, Indonesia, Egypt, Colombia, Brazil, Jamaica and the Philippines.

Owned by Larus Holding Limited, a 50/50 joint venture between Leif Höegh & Co. Ltd. and Funds managed by Igneo Infrastructure Partners, we employ approximately 900 employees at sea and onshore.

Job Description

The Logistics Support role coordinates and monitors end-to-end logistics activities for goods, spare parts, and consumables procured by Höegh Evi across the global fleet. The position acts as the operational liaison between Höegh Evi, suppliers, vessel stakeholders, DSV, Purchasing, and Accounts Payable to ensure timely shipment movement, accurate documentation, shipment visibility, customs compliance support, logistics data integrity, and availability of supporting documents for invoice processing.

Principal Accountabilities:

Ensure timely and accurate end-to-end logistics coordination and shipment monitoring.

Maintain reliable visibility and data accuracy across myDSV, eDC, SCM/POM platforms, IFS and related tracking sources.

Ensure logistics documentation is collected, reviewed, validated, archived and available for operational and invoice processing.

Support customs, trade-compliance and documentation requirements, including HS codes, country of origin, Incoterms, customs values and dimensional/weight data.

Support Purchasing and Accounts Payable by resolving missing documents, incorrect PO references, billing discrepancies, duplicate document risks and incomplete shipment information.

Actively monitor aging invoices pending logistics supporting documents and provide status updates until required documents are complete.

Generate logistics performance insights, identify recurring issues and recommend corrective actions or process improvements.

Main Tasks:

• 1. Logistics Coordination & Shipment Monitoring

  Act as the primary operational focal point for day-to-day coordination with DSV.

  Monitor shipment status from supplier pick-up through final vessel delivery.

  Follow up with DSV regarding booking confirmations, collection schedules, cargo consolidation and vessel deliveries.

  Escalate delayed shipments, missing cargo, documentation discrepancies and logistics exceptions.

  Maintain shipment tracking reports, dashboards and priority delivery monitoring.

• 2. DSV Platform & System Administration

  Monitor and validate shipment information in myDSV, eDC, SCM/POM platforms and IFS.

  Investigate mismatches between logistics systems and Höegh Evi records.

  Coordinate corrections with DSV and internal stakeholders.

  Ensure shipment milestones and delivery statuses are accurately updated.

  Support logistics master-data accuracy and process improvements.

• 3. Logistics Documentation Management

  Collect, review, validate and archive logistics documentation.

  Ensure availability of Commercial Invoices, Packing Lists, Certificates of Origin, AWB, BL, Customs Export Declarations, T1 documents, Dangerous Goods documentation, MSDS and CargoX documentation.

  Verify documentation completeness before shipment and invoice processing.

  Coordinate missing or incorrect documents with suppliers and DSV.

  Support compliance with import and export documentation requirements.

  Verify presence of HS codes, country of origin, proper Incoterms, customs values, weight and dimensional data.

  Coordinate with DSV regarding customs clearance requirements.

  Support vessel, purchaser and supplier inquiries related to shipping compliance.

  Assist in resolving customs-related shipment holds and exceptions.

• 5. Purchasing and Accounts Payable Support

  Verify that logistics documentation aligns with Purchase Orders.

  Assist in the review of freight invoices and logistics charges.

  Support investigation of missing PO references, freight cost discrepancies, duplicate billing, unsupported logistics charges, VAT/duty/entity billing discrepancies and incomplete shipment information.

  Provide support to AP by monitoring pending logistics supporting documents such as POD, AWB, BL, Packing List, Customs Documents and CargoX documents.

  Coordinate second and succeeding follow-ups with DSV, suppliers and other stakeholders after AP has sent the initial request, until all required documents are received and available for invoice processing.

  Coordinate with DSV, suppliers, Purchasing and other stakeholders to resolve missing documents, incorrect PO references, billing discrepancies, duplicate documents and incomplete shipment information.

  Maintain and actively monitor an aging tracker for invoices pending logistics supporting documents, including DSV portal monitoring and regular status updates until documents are completed.

  Serve as the primary coordination point for logistics documentation follow-ups to reduce repetitive follow-ups from AP and support timely invoice processing.

• 6. CargoX & Electronic Document Processing

  Upload required logistics and shipping documentation to CargoX, if assigned under the agreed operating model.

  Download supporting shipping documentation from DSV platforms.

  Support digital trade documentation initiatives and controlled storage/traceability of logistics records.

  Generate logistics performance reports and status updates.

  Track KPIs including On-Time Delivery, shipment delays, documentation accuracy, DSV service performance and logistics invoice accuracy.

  Identify recurring logistics issues and recommend process improvements.

  Participate in logistics governance reviews and supplier performance discussions.

  Support automation and integration initiatives between IFS, DSV and logistics platforms.

Minimum Qualifications

• Bachelor's degree in Logistics, Purchasing, Finance, Supply Chain Management, or any related field.
• Preferably with experience in Logistics Coordination, Document Control, Freight Invoice Processing, Procurement Support, Accounts Payable Support, or Shipping Operations.
• High attention to detail and strong documentation and record management skills.
• Demonstrates a structured and organized approach to follow-ups, with the ability to maintain trackers and ensure timely closure of pending actions.
• Possesses strong communication skills and can effectively collaborate with internal and external stakeholders.
• Service-oriented, with the ability to provide effective support to Purchasing, Accounts Payable, vessel stakeholders, and other business partners.
• Demonstrates a proactive problem-solving mindset and the ability to identify and escape exceptions in a timely manner.
• Process improvement-oriented, with a willingness to support automation, system enhancements, and integration initiatives.
• Able to work independently while maintaining alignment and effective communication with stakeholders.
• Basic knowledge of customs regulations and trade compliance is an advantage.

Possesses a solution-oriented mindset and approach to problem-solving.

Able to work effectively both independently and as part of a team.

Delivers high-quality work efficiently and within agreed timelines.

Adaptable and able to work effectively in diverse environments and with stakeholders across different business cultures globally.

Identifies with Hoegh Evi’s values (and leadership principles when applicable)

This is for a 12 months Fixed-Term Contract