Contracting Service Support – NATO Joint Warfare Centre vacancy in Stavanger, Norway (285CM)

Ex-Mil Recruitment Limited; Stavanger; Híbrido; NOK 211.000 - 515.000; Jornada completa

Descripción de la vacante

Ex-Mil Recruitment Limited invites applicants for a Contracting Service Support role supporting the NATO Joint Warfare Centre in Stavanger, Norway. The role covers procurement, contract administration and financial support within a structured multinational Defence environment.

The candidate should have at least three years in procurement/contracting, with government or military exposure, and budget/financial admin experience. On-site with potential remote days, salary £500/day, 90–220 days/year.

Formación

• Minimum three years in procurement/contracting, with two+ years in government or military settings.
• Budget/financial administration experience including invoicing, payroll or HR administration.
• Experience with electronic procurement systems, ideally ERP/financial platforms (Oracle or SAP).
• Strong MS Office and Teams proficiency; ability to work in a multinational defence environment.

Responsabilidades

• Administer contracts, purchase orders, amendments and modifications.
• Review contractual docs for accuracy, renewals, and completeness.
• Prepare competitive tenders and RFQs and support proposals and market research.
• Prepare procurement documentation, analyses and records.
• Develop sole-source justifications, budgets and programme of work.
• Reconcile monthly invoices and support timely payments.
• Monitor delivery against contractual requirements.
• Coordinate with JWC departments and external stakeholders, including MoD.

Conocimientos

Procurement experience

Contract administration

Budget/financial administration

ERP/finance systems

Microsoft Office

Microsoft Teams

English (NATO STANAG 6001 3333)

Communications skills

Analytical ability

Multinational environment

Knowledge of IDIQ contracts

Herramientas

Oracle ERP

SAP ERP

Descripción del empleo

Contracting Service Support – NATO Joint Warfare Centre vacancy in Stavanger, Norway (285CM)

Salary: £500/day, over 90-220 working days/year Depending on Tasking

Our client is seeking an experienced procurement, contracting or commercial support professional for an opportunity supporting the NATO Joint Warfare Centre (JWC) in Stavanger, Norway. Working within JWC's Purchasing & Contracting function, you will provide procurement, contract administration and financial support within a structured multinational Defence environment. This could be particularly relevant to ex-military personnel with procurement, commercial, financial administration or contracting experience, as well as suitably experienced Defence and government professionals.

Please note: candidates are currently being sourced in support of a proposed supplier bid. Appointment is therefore subject to contract award.

The Role

Working under the direction of the designated Contracting Officer's Technical Representative, you'll support the administration of contracts and purchasing activity across JWC.

• Administering contracts, purchase orders, amendments and modifications.
• Reviewing contractual documentation for accuracy, completeness and renewal requirements.
• Preparing competitive tenders and Requests for Quotation.
• Supporting Requests for Proposal and market research activity.
• Preparing procurement documentation, contract analyses and supporting records.
• Developing sole-source justifications, budget and technical reviews, agreements and programmes of work.
• Reconciling monthly invoices and supporting timely payment.
• Monitoring delivery of goods and services against contractual requirements.
• Liaising with JWC departments to understand current and future procurement requirements.
• Coordinating with external stakeholders, including the Norwegian Ministry of Defence where required.

What We're Looking For

• A minimum of three years' procurement and contracting experience, including at least two years within a government or military environment.
• At least one year of budget or financial administration experience, which could include invoicing, payroll, HR administration or general financial management.
• Training and practical experience using an electronic procurement system, preferably integrated with an ERP or financial platform such as Oracle or SAP.
• Strong Microsoft Office and Microsoft Teams skills.
• A working understanding of AI systems and their practical application within a professional or administrative environment.
• Strong written and verbal communication skills.
• Good analytical ability, professional judgement and attention to detail.
• The ability to operate effectively within a multinational environment.
• English proficiency equivalent to NATO STANAG 6001 Level 3333 across listening, speaking, reading and writing is required.

Alternative Experience

• Financial administration
• Legal administration
• Technical writing

Experience administering IDIQ contracts would be advantageous but is not essential.

Ex‑Military Candidates

• Procurement and commercial appointments
• Contract management
• Defence finance and budget management
• Logistics and supply-chain environments
• Headquarters or staff appointments involving commercial or financial administration
• Acquisition and equipment support
• Defence project or programme environments

The client is particularly interested in candidates who can combine Defence experience with strong administration, commercial awareness, stakeholder management and disciplined written communication.

Security Clearance

• NATO Secret
• UK Security Check (SC)
• Another relevant national security clearance

Applicants must clearly state their current clearance status, including whether they currently hold NATO Secret, UK Security Check (SC) or another relevant national security clearance. Any required NATO clearance must be in place before the assignment begins and maintained throughout the contract.

Working Arrangements

The requirement is expected to involve approximately 90-220 working days per year, depending on tasking, funding and contractual arrangements.

Normal working hours are:

Monday-Friday 07:30-15:30

The position is primarily based on-site at the NATO Joint Warfare Centre in Jåttå, Stavanger. Following appropriate on-the-job training, there may be scope to work remotely for up to one day per week. Workspace and required IT equipment will be provided.

Travel

Limited business travel may be required, currently estimated at approximately 0-2 trips per year, normally lasting 3-5 days and primarily within NATO Europe.

The Opportunity

This is an excellent opportunity for an experienced Defence, military, government or procurement professional to apply their skills within a multinational NATO environment. At £500 per day, the assignment is expected to run throughout 2027, with potential extensions into 2028 and 2029.