CONSTRUCTION COORDINATOR – FULL-TIME

Habitat for Humanity of Greater Fort Wayne; Time; On-site; NOK 515,000 - 702,000; Full time

Job summary

Habitat for Humanity of Greater Fort Wayne is seeking a full-time Construction Coordinator to support the Construction Department with administrative, logistical, and financial coordination. You will manage material procurement, permits, inspections, and vendor communications, acting as a bridge between field operations and accounting to keep builds on schedule.

Responsibilities include documenting site plans, coding invoices, tracking costs, and supporting compliance with municipal

Qualifications

• Associate degree or related field preferred.
• Experience in processing accounts payable, reconciliations, and financial reporting support.

Responsibilities

• Coordinates procurement of materials from vendors and partners, ensuring accurate ordering and cost control.
• Prepares, submits, and tracks municipal documentation including permits and utility applications.
• Serves as project documentation steward, organizing site plans, blueprints, specs, changes and inspection reports.
• Codes and reconciles vendor invoices for accuracy before submission to Accounting or PM.
• Monitors inventory and ensures donated or bulk-purchased materials are tracked and accessible.
• Communicates with Site Managers, Project Managers, and vendors to resolve shortages or delays.
• Tracks material usage and cost variances for budget transparency.
• Supports compliance with documentation and inspection requirements.

Skills

Recordkeeping

MS Office / PM software

Construction knowledge

Vendor coordination

Driver's license

Education

Associate degree

Tools

Procore

Buildertrend

Smartsheet

Job description

Construction Coordinator

Construction Coordinator — Full-Time

Date: 8/28/26

Status: Full-time, Exempt

Shift: Days

Direct Reports: None

Location: Corporate Office

Position Summary

The Construction Coordinator provides administrative, logistical, and financial coordination support to the Construction Department, helping ensure residential build projects remain organized, properly documented, and on schedule. This role coordinates materials, permits, inspections, utility applications, vendor communication, warehouse organization, and project records while serving as a key bridge between construction operations and accounting.

By supporting accurate procurement, invoice coding, cost tracking, and timely documentation, the Construction Coordinator helps maintain build momentum, budget accountability, and clear communication across Site Managers, Project Managers, vendors, municipal offices, and internal teams.

Duties & Responsibilities

• Coordinates procurement of materials from vendors and partners, ensuring accurate ordering, cost control, and just-in-time delivery to support construction schedules.
• Prepares, submits, and tracks all required documentation with municipal offices, including building permits, impact/tap fees, inspections, and utility service applications (gas, electric, water, sewer, etc.).
• Serves as project documentation steward, organizing site plans, blueprints, specifications, change orders, inspection reports, and compliance records within the project management system.
• Reviews, reconciles, and codes vendor and subcontractor invoices for accuracy prior to submission to Accounting or the Construction Project Manager for approval.
• Monitors jobsite/warehouse inventory, ensuring donated and bulk-purchased materials are tracked, secured, and readily accessible to Site Managers.
• Warehouse organization
• Communicates proactively with Site Managers, Project Managers, and vendors to resolve material shortages, delivery delays, or scheduling conflicts before they impact the build timeline.
• Tracks and reports material usage and cost variances to support budget accountability and financial transparency.
• Supports compliance with documentation and municipal inspection requirements by ensuring all necessary paperwork is current and accessible.
• Ensures all permit applications and invoices are accurate to avoid project delays or financial discrepancies.
• Contributes to continuous process improvement to streamline construction coordination and reduce project downtime.
• Performs other duties as assigned.

Required Skills/Abilities

• Maintains meticulous records and manages multiple deadlines across several active build sites simultaneously.
• Proficiency in Microsoft Office Suite and construction management software (e.g., Procore, Buildertrend, or Smartsheet).
• Understands the step-by-step process of residential building to anticipate upcoming material and labor needs.
• Demonstrated ability to learn quickly and communicate information thoroughly.
• Ability to work effectively with volunteers, Future Homeowner, and diverse community partners.
• A current and valid driver’s license and acceptable driving record is required.

Education and Experience

• Associate degree in Business Administration, Construction Management, or related field preferred.
• Experience processing accounts payable, reconciliations, and financial reporting support.

Physical Requirements

• Must be able to lift and carry up to 50 lbs. and perform physical tasks such as bending, kneeling, and standing for extended periods.
• Some evening or weekend work may be required depending on property needs or emergency situations.
• Ability to work in varying weather conditions when visiting job sites.
• Requires the physical readiness to work in proximity to heavy construction equipment (e.g., excavators, forklifts, compactors), always ensuring strict adherence to personal protective equipment and site safety guidelines.
• Travel to surrounding areas or states may be required.

Habitat for Humanity of Greater Fort Wayne provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification. Equal employment opportunity includes, but is not limited to, hiring, training, promotion, demotion, transfer, leaves of absence, and termination. Habitat for Humanity of Greater Fort Wayne takes allegations of discrimination, harassment, and retaliation seriously and will promptly investigate when such behavior is reported.