Clinic Practice Manager

Clinic 805

Time

On-site

NOK 900,000 - 1,200,000

Full time

2 days ago

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Benefits offered by this job

Competitive pay

Benefits package

Paid vacation

Professional development

Collaborative environment

Meaningful impact

Job summary

Clinic 805 is a patient-focused medical and cosmetic clinic seeking an experienced Practice Manager to lead day-to-day operations, HR, quality improvement, and administrative functions. You will work closely with physicians and staff to ensure efficient clinics, regulatory compliance, and a positive patient experience.

The role emphasizes fostering a collaborative culture, driving operational excellence, and supporting growth while maintaining high standards of care and service for patients and

Qualifications

Bachelor’s degree in Business Administration, Healthcare Administration, or related field.
3–5 years of progressive management experience in healthcare.
Strong leadership, organizational, and problem-solving skills.
Excellent written and verbal communication abilities.
Advanced proficiency with Microsoft Office.
Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Oversee daily clinic operations and workflow.
Coordinate recruitment, onboarding, and staff development.
Monitor budgets, invoices, and vendor contracts.
Ensure compliance with regulations and accreditation requirements.
Maintain patient experience and staff culture.

Skills

Leadership

Organization

Problem solving

Communication

Time management

Interpersonal skills

Decision making

Attention to detail

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Job description

Clinic 805 is a patient-focused medical and cosmetic clinic offering a comprehensive range of surgical and non-surgical aesthetic treatments. We are committed to delivering safe, high-quality, and compassionate care. We are seeking an experienced and highly organized Clinic Practice Manager to provide operational leadership and support the continued growth and success of our clinic.

Status: Permanent full-time.

Hours: Full-Time, Permanent (4 or 5 days a week).

This is an excellent opportunity for a motivated healthcare leader who enjoys fostering a positive workplace culture, driving operational excellence, and ensuring exceptional patient and staff experience.

Position Summary

The Practice Manager is responsible for the day-to-day administrative and operational management of the clinic. Working closely with physicians, clinical staff, and leadership, the Practice Manager ensures efficient operations, regulatory compliance, financial stewardship, and a positive patient experience.

The successful candidate will oversee clinic operations, human resources, quality improvement initiatives, and administrative functions while promoting a collaborative and professional work environment.

Key Responsibilities

Operations & Administration

Oversee daily clinic operations and workflow.
Develop, implement, and monitor administrative processes and procedures.
Coordinate clinic scheduling and resource allocation.
Ensure efficient patient flow and service delivery.
Support strategic planning and organizational initiatives.
Coordinate clinic maintenance and facility-related services, including preventive maintenance schedules, repairs, vendor management, and workplace safety considerations.

Human Resources

Support recruitment, onboarding, training, and retention of staff.
Maintain employee personnel files and confidential HR documentation.
Manage employee files and documentation.
Coordinate performance reviews and employee development activities.
Foster a positive, respectful, and collaborative workplace culture.
Assist with employee relations matters and conflict resolution.
Prepare and review staff timesheets, ensuring accuracy and timely submission.
Act as the primary liaison with the payroll provider and coordinate payroll-related matters, including employee updates, payroll changes, and issue resolution.
Monitor mandatory training, certifications, and staff compliance requirements.

Financial & Business Management

Monitor clinic expenditures and operational budgets.
Oversee accounts payable, including invoice processing and payment coordination.
Review invoices, contracts, and vendor agreements.
Assist with financial reporting and performance monitoring.
Identify opportunities for operational efficiencies and cost savings.

Quality, Compliance & Risk Management

Support quality improvement and patient safety initiatives.
Ensure compliance with applicable regulations, accreditation requirements, and clinic policies.
Coordinate annual policy reviews and staff education activities.
Monitor incident reporting, corrective actions, and risk management processes.
Maintain documentation required for audits and accreditation reviews.

Patient Experience

Promote a high standard of patient service and professionalism.
Respond to patient concerns and complaints in a timely manner.
Monitor patient feedback and identify opportunities for improvement.

Qualifications

Required

Bachelor’s degree in Business Administration, Healthcare Administration, Human Resources, or a related field, or an equivalent combination of education and experience.
Minimum 3–5 years of progressive management experience, preferably in a healthcare setting.
Strong leadership, organizational, and problem-solving skills.
Excellent written and verbal communication abilities.
Advanced proficiency with Microsoft Office applications.
Demonstrated ability to manage multiple priorities in a fast-paced environment.

Preferred