Clinic Operations & Admin Lead

Diaverum; Norway; On-site; NOK 226,000 - 340,000; Full time

Job summary

Diaverum Saudi Arabia is seeking a clinic administrator to manage daily facility operations on-site in Madinah. The role focuses on ensuring compliance, safety, and efficient administration to support clinical outcomes.

The ideal candidate holds a bachelor’s degree in hospital management, has at least two years in administration, and is fluent in Arabic and English. Proficiency in Microsoft Office is required, with strong organizational and communication skills.

Qualifications

• Bachelor degree in hospital management or related field.
• At least 2 years in administration, preferably in a related field.
• Fluent in Arabic and English (spoken and written).
• Proficient with Microsoft Office.

Responsibilities

• Implement and ensure compliance with all Diaverum policies & procedures.
• Maintain a safe and sanitary clinic environment.
• Coordinate clinic audits and implement action plans.
• Ensure clinic compliance with required Diaverum reports, and any country specific regulatory reports.
• Ownership of clinic as a facility to ensure tidiness that represents Diaverum.
• Clinic activities related to labor management: cleaners, security, and maintenance.
• Ensures availability of necessary clinic supplies in coordination with the HN.
• Management of product consumption.
• Inventory management of supplies and medications.
• Maintenance of equipment and utilities including housekeeping.
• Ensure accuracy of billing reports (Billing); finalize all billing requirement by 3rd working day.
• Responsible for petty cash usage in the clinic.
• Ensure accurate inventory records.
• Respect all accounting deadlines that relates to physical inventory count both month end and year end, delivery note/MRN on time submission, and claim processing.
• Submit reports according to company policies and country requirements.
• Support in Quality Management Review (QMR).
• Ensure that accurate and complete records are maintained in accordance with Diaverum polic.
• Support in the onboarding of new clinic staff.
• Ensure completion of New Employee details in coordinates with Employee Services team.
• First contact on ground for staff queries.
• Ensure compliance with Diaverum crisis communication policy and local communication procedures.
• Ensure compliance of Diaverum brand identity at the clinic level.
• Act as liaison point with IT in general.
• Provide support for minor IT incidents if applicable.

Skills

Arabic language

English language

Education

Bachelor degree in hospital management

Tools

Microsoft Office

Job description

Diaverum Saudi Arabia is seeking a clinic administrator to manage daily facility operations on-site in Madinah. The role focuses on ensuring compliance, safety, and efficient administration to support clinical outcomes.

The ideal candidate holds a bachelor’s degree in hospital management, has at least two years in administration, and is fluent in Arabic and English. Proficiency in Microsoft Office is required, with strong organizational and communication skills.