Are you our next Office Responsible and Executive Assistant for CEO?

NEC ONCOIMMUNITY AS; Oslo; On-site; NOK 650,000 - 900,000; Full time

Benefits offered by this job

Pension 7%

Health insurance

Bonus scheme

Extra vacation between Christmas and N

Flexible working hours

Job summary

NEC OncoImmunity AS is an AI-driven biotech company focused on vaccine development for cancer immunotherapy and infectious diseases. The Office Responsible will support the CEO and oversee day-to-day office operations, HR tasks, and recruitment admin to ensure efficient workflows.

You will work in a dynamic, international team with expertise in data science, software engineering and biology. The role emphasizes discretion, integrity, and strong collaboration across departments, with

Qualifications

• Knowledge of M365 and Atlassian tools for collaboration and project tracking.
• Strong English and Norwegian language skills.
• Ability to handle confidential information and sensitive HR matters.
• Experience from similar roles is advantageous, especially recruitment tasks.

Responsibilities

• Office management and maintaining a tidy, functional workspace.
• Coordinate meeting rooms, travel, deliveries, and office services.
• Support recruitment processes and onboarding activities.
• Assist HR tasks and organize social events and team activities.
• Prepare materials for meetings and maintain internal Confluence pages.

Skills

M365

Confluence

Jira

Trello

English

Norwegian

Confidential information handling

Recruitment support

Tools

Confluence

Jira

Trello

Microsoft 365

Tripletex

Job description

Office Responsible and Executive Assistant for CEO

• Sektor Privat

Support the CEO and manage office operations, recruitment admin, and HR tasks for an AI-driven biotech company.

• Good knowledge of M365 and Atlassian tools (Confluence, Jira, Trello)
• Good English and Norwegian language skills
• Ability to handle confidential information and sensitive HR matters
• Experience from similar positions is an advantage
• Experience with recruitment work is an advantage
• Competitive salary based on experience
• Competitive pension scheme (7% of salary)
• Complimentary treatment insurance
• Bonus scheme based on performance evaluation
• Additional vacation between Christmas and New Year's Eve

Are you our next Office Responsible and Executive Assistant for CEO?

Who are we?
NEC OncoImmunity AS is an AI-driven biotech company, focused on vaccine development for cancer immunotherapy and infectious diseases. We build and apply machine learning models and bioinformatics tools for precision immune targeting.

Our growing international team consists of a diverse mix of data scientists, bioinformaticians, software engineers, immunologists, and cancer researchers. As part of the AI for drug discovery division of NEC Corporation, we are dedicated to developing scalable software solutions that facilitate effective immunotherapy and optimal target identification.

Who are you?
The right person for the role has a burning commitment to people, is service oriented and likes speed and structure. As Office responsible, you will be a key person in our office landscape. It is therefore important that you are outgoing, positive and energetic, and like to create well-being both in and outside the office – a leader support, you will be supporting our CEO in practical day-to-day tasks related to smooth operations of our company.

You thrive in a role with varying tasks and work well both independently and across teams. You are just as comfortable picking up small, quick tasks on the fly as you are staying motivated to see longer-term projects through to completion. You are structured and accurate with good planning and prioritization skills along with good communication and collaboration skills. Good English and Norwegian language skills are necessary. You have a high degree of integrity and ability to handle confidential information, including sensitive HR matters, with discretion and sound judgement. You are flexible, accurate and quality conscious.

You naturally have good knowledge of M365 and Atlassian tool such as Confluence, Jira and Trello. We also believe it will be a great advantage to have previous experience from similar positions and preferably experience with recruitment work (from candidate search to selection).

What will you be doing:

Office responsibilities 60%

Maintain a professional and tidy office area including meeting rooms.

Responsibility of monitoring and keeping the office in a well-functioning state.

Interfacing with suppliers e.g., ordering and being present for deliveries of orders and office services.

Maintain contact with landlords re contracts, cleaning company, parking places, maintenance team, gardener etc.

First contact for visitors.

Handling post and courier shipment.

Booking of meeting rooms outside office and food/drinks.

Other ad hoc tasks for office.

Organize and coordinate agreements, meetings and events.

Travel and accommodation bookings – deliver travel expenses in Tripletex.

Prepare slides for Executive Committee meetings (collect from multiple people and beautify where needed).

Creation of various confluence pages for meeting agenda, taking notes, writing communication newsletters to employees.

STC officer - responsible for trade control compliance, classifying goods/technology against control lists to see if an export license is needed, screening customers and end-users against denied-party and sanctions lists and acting as the point of contact with export control authorities if a license application or audit is needed.

Admin support recruitment 10%:

Assist the team from seek to selections with planning interviews, communications with candidates etc.

Knowledge of Trello is an advantage but not critical.

Create job ads on LinkedIn and FINN.no

HR related tasks 10%:

Some onboarding tasks for new employees.

Arrange and responsible for social events like summer party, Christmas dinner, monthly achievement celebrations.

What we offer:

A role with real, visible impact on our employees' everyday work life.

An exciting working environment at the forefront of AI applied in cancer immunotherapy and infectious disease research.

Competitive salary based on your level of experience.

Work in an international environment.

Social and team-building activities

Additional vacation during the days between Christmas and New Year's Eve

Competitive pension scheme (7% of salary)

Complimentary treatment insurance

Bonus scheme based on performance evaluation

Flexible working hours, with some possibilities for home office.

• Atlassian JIRA
• Confluence
• Microsoft 365
• Tripletex

NEC OncoImmunity AS is a machine-learning based company providing software to empower personalized cancer immunotherapy, and infectious disease.