Administrative Coordinator - Entry Level

OceanWave Maritime; Svalbard; On-site; NOK 420,000 - 520,000; Full time

Job summary

OceanWave Maritime is seeking an Administrator to join our team in Svalbard. The role ensures day-to-day administrative tasks run smoothly and supports all departments.

The ideal candidate is a fresh graduate or beginner, with strong organizational skills and proficiency in MS Office, ready to gain hands-on experience in a dynamic maritime environment. Responsibilities include maintaining records, scheduling meetings, handling calls and emails, managing supplies, and preparing reports to support

Qualifications

• Bachelor's degree in Business Administration or relevant field.
• Strong organizational and time-management skills.
• Excellent communication skills both verbal and written.
• Proficient in MS Office applications.
• Knowledge of office management systems and procedures.

Responsibilities

• Maintain and update company records and databases.
• Assist in organizing and scheduling meetings appointments and travel arrangements.
• Handle incoming calls and emails responding to inquiries and redirecting when necessary.
• Monitor office supplies inventory and place orders when needed.
• Prepare reports presentations and correspondence as required.
• Provide general administrative support to all departments.

Skills

Strong organizational skills

Time-management

Excellent communication

Office procedures

Team collaboration

Education

Bachelor's degree in Business Administration

Tools

MS Office

Job description

OceanWave Maritime is seeking an Administrator to join our team in Svalbard. The role ensures day-to-day administrative tasks run smoothly and supports all departments.

The ideal candidate is a fresh graduate or beginner, with strong organizational skills and proficiency in MS Office, ready to gain hands-on experience in a dynamic maritime environment. Responsibilities include maintaining records, scheduling meetings, handling calls and emails, managing supplies, and preparing reports to support