Office Assistant in Svalbard

SmartConnect Qatar; Svalbard; On-site; NOK 164,000 - 197,000; Full time

Job summary

SmartConnect Qatar is seeking an Office Assistant in Svalbard to provide administrative and clerical support, keep the office organized, and help ensure smooth daily operations. Responsibilities include greeting visitors, answering calls, handling mail, managing supplies, scheduling meetings, basic accounting tasks, and maintaining records.

Candidates should have strong organizational skills, attention to detail, confidentiality, and proficiency in Microsoft Office; a high school diploma is

Qualifications

• Proven experience as an Office Assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational abilities and multitasking capability.
• Respect for confidential information.

Responsibilities

• Greet visitors and direct them to the appropriate person or department.
• Answer phone calls, take messages, and redirect as needed.
• Handle incoming/outgoing mail and prepare correspondence.
• Manage office supplies and place orders when needed.
• Organize meetings and travel arrangements for staff.
• Maintain records and assist with basic accounting tasks.

Skills

Communication

Organization

Attention to detail

Confidentiality

Education

High school diploma

Office administration certification

Tools

Microsoft Office

Job description

Office Assistant in Svalbard

As an Office Assistant in Svalbard, you will be responsible for providing administrative and clerical support to ensure the smooth functioning of our office. You will play a crucial role in maintaining our office operations and keeping it organized and efficient. This is a great opportunity for someone with excellent organizational skills, attention to detail, and a positive attitude.

Key Responsibilities

• Greet visitors and direct them to the appropriate person or department
• Answer phone calls, take messages, and redirect calls as necessary
• Manage incoming and outgoing mail, including sorting, distributing, and preparing outgoing correspondence
• Maintain office supplies by checking stock levels and placing orders when needed
• Organize and schedule meetings, appointments, and travel arrangements for staff members
• Keep track of office expenses and assist with budgeting activities
• Create and update records, databases, spreadsheets, and other documents as required
• Assist with basic accounting tasks such as invoicing and processing payments
• Perform other administrative duties as assigned by the management team

Requirements

• Proven work experience as an Office Assistant or in a similar role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent communication skills (verbal and written)
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Attention to detail with high accuracy level
• Ability to maintain confidentiality of sensitive information

Education: High school diploma or equivalent; additional certification in Office Administration is a plus.

Working Conditions: This is a full-time position (40 hours per week) with a monthly salary of 1700$. The working hours are from 9 am to 5 pm on weekdays. This position does not include accommodation.

Location: This position is based in Svalbard. We welcome applications from all nationalities; however, candidates who are already residing in Svalbard will be given preference.

If you are a self-motivated individual with a passion for organization and administrative tasks, we would love to hear from you. Join our team and be a part of our growing company in the beautiful surroundings of Svalbard!