Workplace Operations and Well-being Manager

Shine; Amsterdam; On-site; EUR 32,000 - 52,000; Part time

Benefits offered by this job

Subsidised lunch

Company-paid insurance

Modern office with flexible workspaces

Team events

Inclusive culture

Shape office experience

Job summary

Shine in Amsterdam is seeking a proactive and highly organized Part-Time Workplace Operations & Culture Manager (Monday to Thursday, 20 hours/week) to join our People & Culture team. You’ll be the heart of the Amsterdam office, ensuring a welcoming, safe and engaging workspace and supporting global workplace policies.

You will partner with IT and local teams, build processes from scratch, track wellbeing data and OKRs, and organize events that boost team spirit across our European offices.

Qualifications

• Proven background in workplace operations, office coordination, hospitality, event management, or a similar field.
• Strategic & operational: ability to build processes, write policies, and track data.

Responsibilities

• Office management for Amsterdam Houthavens, ensuring a tidy, stocked, welcoming space.
• Organize team socials, events, and onboarding/offboarding processes.
• Coordinate with external vendors and ensure safety tasks are covered.
• Build and standardize workplace policies and track wellbeing data across locations.
• Communicate updates and policy changes to the team.

Skills

English language

Dutch language

Organized & proactive

Interpersonal skills

OKR management

Job description

Shine is the financial copilot for entrepreneurs and small business owners.

Founded by serial entrepreneurs Rico Andersen and Martin Hegelund, Shine is a leading European fintech unicorn on a mission to restore the joy of running a business, by ending wasted time on financial admin. Shine offers a connected solution for invoicing, accounting, payroll, business accounts, payments, and financing, meaning business owners can focus their energy on growing a healthy business, not held back by manual admin.

Part of something bigger

Today we're part of Cegid, a European leader in cloud software for finance and accounting. Together we're building Europe's leading financial copilot for small businesses and their accountants.

Shine already supports more than 400,000 small businesses. As part of Cegid, we now reach over one million small businesses and 15,000 accountants across Europe.

We're a multicultural team working from France, Germany, Denmark and the Netherlands, contributing to a wider European network that spans Spain, Portugal.

Your Hiring Experience Matters

Just as we respect our customers' time, we respect yours. Your experience with Shine and Cegid should feel simple, transparent and genuinely supportive.

If this sounds like somewhere you want to grow, we'd love to hear from you.

The Workplace Operations and Wellbeing Manager

Ready to create great vibes, keep things running smoothly, and make the Amsterdam office a place people love coming to?

We are looking for a proactive, hands-on and highly organized Part-Time Workplace Operations & Culture Manager (Monday to Thursday) to join our People & Culture team! This is a part-time (20 hours/week), on-site role, you will be the heart of our Amsterdam office, ensuring our local workspace is welcoming, safe, and engaging. Beyond the local office, you will also take global ownership of our workplace operations building out the policies, processes, and wellbeing data tracking that keep our international teams aligned, happy, and productive.

In Amsterdam, you’ll join a diverse team of about 20 colleagues - and become the friendly face that keeps the office feeling good, looking great, and running efficiently.

As our Workplace Operations and Wellbeing Manager, you’ll report to the Team Lead for Workplace & Wellbeing (based in Paris) and work closely with peers in Berlin, Copenhagen, Spain, Paris. You’ll also collaborate regularly with IT and our local team in Amsterdam.

If you love making a tangible difference in people's daily work lives while also building the strategic frameworks that scale company culture globally, this role is for you!

Your role as a Office & Feelgood Coordinator

Your Responsibilities Will Include

Global Operations, Policy & Data

• Build & standardize policies: Spearhead the creation and implementation of workplace policies and processes for our local and global offices.
• Empower local teams: Act as the primary guide for local teams internationally, ensuring clarity, harmony, and consistency in how our workplace policies are applied.
• Track wellbeing OKRs: Develop and manage data tracking systems for workplace and employee wellbeing initiatives, ensuring we are hitting our strategic goals and OKRs mainly on Notion.
• Drive continuous improvement: Constantly look for both small tweaks and systemic improvements that elevate the employee experience across all locations.

Local Amsterdam office & culture

• Office management: Keep our Amsterdam Houthavens office tidy, fully stocked (snacks, coffee, supplies), and welcoming for everyone.
• Event & culture champion: Organize engaging team socials, after-work events, and internal celebrations.
• Memorable transitions: Coordinate employee onboarding and offboarding, ensuring everyone's first and last days are seamless and memorable.
• Vendor & safety management: Manage relationships with external vendors (cleaning, maintenance, landlords) and take ownership of workplace safety tasks, supporting local safety representatives.
• Space curation: Take care of office plants and ensure a consistently clean, safe, and inspiring physical workspace.
• Internal communications: Keep the team informed with clear, engaging updates regarding events, office news, and policy changes.

About You

• Experience: Proven background in workplace operations, office coordination, hospitality, event management, or a similar field.
• Strategic & operational: You aren't just a doer; you know how to build processes from scratch, write clear policies, and track data to measure success.
• Language skills: Proficient in English (our company language) and conversational Dutch.
• Organized & proactive: Strong attention to detail with a proactive, can-do attitude. You see a problem and build a process to solve it.
• Approachable & warm: You have a welcoming presence and excellent interpersonal skills, making everyone feel at home.
• Bonus points: Previous experience with managing OKRs!

What We Offer You

• Subsidised lunch and stocked snacks to keep you fuelled
• Company-paid insurance via Nedasco
• A bright, modern office with flexible workspaces
• Fun team events and yearly winter party at one of our offices
• International, inclusive, and collaborative company culture
• A chance to shape the office experience

Research shows that women and underrepresented groups often don’t apply unless they meet 100% of the criteria. If you’re excited by the role, we’d love to hear from you.

Our recruitment process

1. Screening Call with our Talent Acquisition Specialist to learn more about each other and give you an overview of Shine.
2. Interview with your future manager to dive deeper into your experience and explore how the role aligns with your skills and aspirations.
3. Final Conversation with the team

Equal Opportunity Employer

We follow the principle of equal treatment to consider all job applicants and do not discriminate based on their gender, sexual orientation, color, racial or ethnic origin, religion, disability, etc. as per applicable law.