Warehouse Team Lead - Transport Inbound

Vintage.com; Duiven; Presencial; EUR 39.000 - 47.000; Tempo integral

Resumo da vaga

Vintage.com in Duiven, Netherlands is seeking a Warehouse Operations Coordinator to oversee daily inbound deliveries, coordinate unloading, receiving and stock control, and ensure accurate documentation.

You will liaise with Receiving, Check-In and Transport teams to maintain smooth inbound flow, drive continuous improvement, and maintain safety standards across shifts.

Qualificações

• 2–3 years of experience in logistics, warehouse operations or inbound transport coordination.
• Experience leading or coordinating an operational team.
• Strong understanding of inbound logistics, receiving, delivery documentation and warehouse safety.
• Excellent communication with warehouse teams, drivers and partners.

Responsabilidades

• Plan and coordinate daily inbound deliveries so vehicles arrive on schedule.
• Prepare space, equipment and people before deliveries arrive to move goods quickly.
• Coordinate inbound transport with internal teams and external providers.
• Communicate changes to incoming volumes or delivery times on the same day.
• Support capacity planning by matching volumes to warehouse processing capacity.
• Coordinate internal transfers between warehouse locations to ensure stock flow.
• Resolve delays and bottlenecks, escalate serious issues as needed.
• Lead inbound team, assign daily tasks and run shift briefings.
• Ensure safe handling and compliance with health and safety procedures.

Conhecimentos

Logistics experience

Team leadership

Coordination

WMS/TMS experience

Ferramentas

WMS

TMS

Descrição da vaga

Department: Logistics

Employment Type: Full Time

Location: Duiven, Netherlands

Reporting To: Head of Warehouse Operations & Transport

Compensation: €43,020.72 / year

Description

At Vintage.com, we’re building the most trusted platform for pre-loved items. We help people give valuable things a new life, making the experience simple, transparent and rewarding.

We bring together specialist knowledge, thoughtful technology and genuine care for our customers. By helping more items stay in circulation, we create value for people and make a positive impact at the same time.

Our Warehouse team keeps customer boxes, stock and equipment moving safely and efficiently through Vintage.com.

From receiving incoming boxes and moving stock between teams, through to storage, packing, dispatch and returns, Warehouse Operations helps make sure items are in the right place at the right time and can continue smoothly through the operation.

The team works closely with Appraisals, Marketplace and other operational teams to respond to changing stock volumes and priorities. Accurate scanning, careful handling and reliable stock movement are essential to keeping the wider operation flowing.

This role makes sure every delivery arriving at our Netherlands warehouse is received safely, accurately and on time.

You’ll be the link between incoming transport, Receiving, Check-In and the rest of the warehouse. You’ll plan arrivals, lead unloading and make sure every delivery is documented and passed on to the right team without delay.

A smooth inbound flow is where every item’s journey through Vintage.com starts. When deliveries are handled well, items reach our specialists sooner, customers get a faster and more trusted experience, and more pre-loved items find a new home.

We’ll measure success through:

• On-time arrival and delivery performance against the agreed schedule.
• Average vehicle waiting and unloading time.
• Inbound deliveries processed to schedule.
• Accurate and complete inbound documentation.
• The number of delivery discrepancies and transport-related incidents.
• The speed and accuracy of internal transfers between warehouse locations.
• Health and safety compliance, including incidents and near misses.
• Team productivity and the effective use of people and equipment.
• Reductions in delays, dock congestion and avoidable transport costs.

What You’ll Do

• Plan and coordinate daily inbound deliveries so vehicles arrive, unload and leave on schedule.
• Make sure space, equipment and people are ready before deliveries arrive, so goods move quickly from the dock to Receiving and Check-In.
• Coordinate inbound transport with internal teams and external transport providers, and keep a clear view of planned, delayed and completed deliveries.
• Tell warehouse teams about changes to incoming volumes or delivery times on the same working day, so they can plan their workload.
• Support transport capacity planning by matching expected volumes to warehouse processing capacity.
• Coordinate internal transfers between warehouse locations so stock reaches the right team when it’s needed.
• Resolve delays, congestion and bottlenecks, and escalated serious delays or capacity risks to the Head of Warehouse & Transport on the same working day.
• Lead, coach and support the inbound team, so everyone knows their priorities and works safely.
• Allocate daily tasks to match workload, priorities and available resources.
• Run daily briefings on targets, priorities and safety requirements, so each shift starts with a clear plan.
• Work with the Receiving, Check-In and Storage Team Leads so work flows smoothly between teams.
• Give feedback in monthly one-to-ones on attendance, punctuality and performance, and support each team member’s development.
• Run clear shift handovers so nothing is missed between shifts.
• Make sure all inbound transport and unloading follows our health and safety procedures.
• Keep vehicle movements, loading docks, unloading areas and pedestrian routes safe.
• Make sure drivers and team members follow site access, parking and unloading procedures.
• Check that material-handling equipment and personal protective equipment (PPE) are used safely and correctly.
• Report hazards, incidents, near misses and unsafe practices to the Head of Warehouse & Transport on the same working day, and support investigations and corrective actions.
• Make sure delivery notes, transport documents and receiving records are complete and recorded in [the warehouse management system, to confirm], so every delivery can be traced.
• Record differences between expected and actual deliveries, and escalated them to the teams involved on the same working day.
• Keep accurate records of delivery performance, delays and exceptions, and report them to the Head of Warehouse & Transport [weekly, to confirm].
• Analyse recurring delays, waiting times and congestion to find their root causes.
• Improve delivery schedules, vehicle utilisation and transport flows to reduce waiting times and avoidable costs.
• Lead and support Lean, 5S and continuous improvement work across the inbound flow.

What You’ll Bring

• Experience in logistics, warehouse operations or transport coordination, including managing incoming deliveries and handling disruptions.
• Experience leading or coordinating an operational team.
• A good understanding of inbound logistics, receiving, delivery documentation and warehouse safety.
• Strong organisation skills, with the ability to keep accurate operational records.
• Able to communicate clearly in English, spoken and written, with warehouse teams, drivers and transport partners. Proficiency in Dutch is an advantage.
• Experience coordinating external transport providers or company drivers.
• Experience with warehouse management systems (WMS), transport management systems (TMS) or similar tools.
• Lean, 5S or continuous improvement experience.
• Experience working across more than one warehouse location.
• 2-3 years of experience in logistics, warehouse operations or inbound transport coordination.

In this role, living our values means:

• When a delivery arrives with missing or damaged items, we record the discrepancy accurately and inform the relevant teams rather than ignoring it to meet our targets.
• When several trucks arrive at the same time, we work with Receiving and Check-In to agree on priorities, allocate resources, and keep the operation running smoothly.
• When we notice recurring delays at the loading dock, we investigate the root cause and explore ways to improve delivery schedules and reduce waiting times.
• When an unexpected delay puts the daily plan at risk, we proactively adjust priorities, communicate with affected teams, and follow up until the issue is resolved.
• When a team member struggles with a new process, we listen, provide supportive coaching, and help them improve without making them feel embarrassed or blamed.