Senior Executive Office & Operations Partner

SMART Photonics; Eindhoven; On-site; EUR 80,000 - 100,000; Full time

Job summary

SMART Photonics is a leading European photonics scale-up seeking an Executive Office Manager to partner with the Leadership Team. This hands-on role anchors operations, coordinates calendars, travel and events, and ensures discreet handling of sensitive information.

You will interact with senior leaders and colleagues across the organisation, balancing priorities while maintaining professionalism and an on-site presence (minimum 32 hours/week, preferably 4 days).

Qualifications

• Significant experience in a senior executive support role, supporting CEOs, executive teams or senior leadership.
• Strong understanding of executive dynamics, priorities and decision-making.
• Excellent judgement, discretion and handling of sensitive information.
• Ability to communicate confidently at all levels of the organisation.
• Proactive, hands-on approach to managing calendars, meetings, travel and priorities.
• Ownership mindset with ability to act without constant direction.
• Calm, organized under pressure in a fast-paced scale-up.
• Fluent Dutch and English; comfortable with internationals and stakeholders globally.
• Minimum availability of 32 hours per week onsite four days.

Responsibilities

• Act as the operational anchor for the Executive Team.
• Manage complex executive calendars and competing priorities.
• Coordinate leadership meetings, ensure preparation and follow-up.
• Distribute important information to the right executive on time.
• Organise executive travel, visits and key company events.
• Handle sensitive information with absolute discretion.
• Coordinate matters requiring senior-level judgement.
• Bridge executives with employees, suppliers and external stakeholders.
• Take ownership of special projects and urgent requests.
• Manage and coordinate the Office Management team; 1.2 FTE.

Skills

Senior executive support

Calendar management

Travel coordination

Discretion

Stakeholder communication

Cross-functional collaboration

Dutch & English bilingual

Onsite collaboration

Tools

Calendar software

Travel booking tools

Job description

SMART Photonics is a leading European photonics scale-up seeking an Executive Office Manager to partner with the Leadership Team. This hands-on role anchors operations, coordinates calendars, travel and events, and ensures discreet handling of sensitive information.

You will interact with senior leaders and colleagues across the organisation, balancing priorities while maintaining professionalism and an on-site presence (minimum 32 hours/week, preferably 4 days).