Reporting & Executive Assistant to Medical Director — Hybrid, 40h

Artsen zonder Grenzen Nederland; Randstad; Hybrid; EUR 43,000 - 59,000; Full time

Benefits offered by this job

Hybrid working

30 days leave

8% holiday allowance

Commuting allowance

Work-from-home allowance

Lunch discount

International environment

Job summary

MSF OCA in Amsterdam is seeking a Reporting Specialist / Executive Assistant to the Medical Director for a 10-month maternity cover, 40 hours per week. The role blends high-quality reporting with proactive executive support in a demanding MSF environment.

You will manage agendas, minutes, and action follow-ups while coordinating annual plans, budgets, and the medical activities report. Proficiency in Excel and Power BI is essential, and strong English communication is required.

Qualifications

• Strong experience in executive assistant, management assistant, or office coordination work.
• Proven experience in reporting, report coordination, or documentation support.
• Excellent writing, editing, and information-structuring skills.
• Strong organizational skills with ability to manage multiple priorities, deadlines, and stakeholders.

Responsibilities

• Provide proactive executive assistant support to the Medical Director’s office, including agenda management and coordination of priorities.
• Prepare meetings, take accurate minutes, track decisions and action points, and follow up on agreed actions.
• Coordinate and produce high-quality reports, summaries, and other documentation that support planning, accountability, and decision-making.
• Support planning and reporting processes linked to annual plans, budgets, HR and departmental priorities.
• Gather, structure, synthesize, and present information from multiple stakeholders in a clear and actionable way.
• Use Excel and Power BI to support reporting, data analysis, tracking, and presentation of information.

Skills

Executive Assistant

Reporting

Coordination

Discretion

Communication

MSF experience

Tools

Excel

Power BI

Job description

MSF OCA in Amsterdam is seeking a Reporting Specialist / Executive Assistant to the Medical Director for a 10-month maternity cover, 40 hours per week. The role blends high-quality reporting with proactive executive support in a demanding MSF environment.

You will manage agendas, minutes, and action follow-ups while coordinating annual plans, budgets, and the medical activities report. Proficiency in Excel and Power BI is essential, and strong English communication is required.