Reporting & Exec Assistant to Medical Director | Hybrid

MSF-Netherlands; Netherlands; Hybrid; EUR 43,000 - 59,000; Full time

Benefits offered by this job

30 days leave (pro rata)

Pension plan

8% holiday allowance

Commuting allowance

Work-from-home allowance

Hybrid working

Job summary

Médecins Sans Frontières (MSF) OCA Amsterdam is seeking a Reporting Specialist / Executive Assistant to the Medical Director for a 10-month maternity cover, 40 hours per week. This 50/50 role combines high-quality reporting with proactive executive support to ensure smooth day-to-day operations and onboarding continuity.

The candidate will manage agendas, prepare meetings, produce reports, and support planning and budgeting processes while maintaining confidentiality and building strong internal

Qualifications

• Strong experience in executive assistant, management assistant, or office coordination work.
• Proven experience in reporting, report coordination, or documentation support linked to annual plans, budgets, or performance tracking.
• Excellent writing, editing, and information-structuring skills.

Responsibilities

• Provide proactive executive assistant support to the Medical Director’s office, including agenda management and coordination of priorities.
• Prepare meetings, take accurate minutes, track decisions and action points, and follow up on agreed actions.
• Coordinate and produce high-quality reports, summaries, and other documentation that support planning, accountability, and decision-making.
• Support planning and reporting processes linked to annual plans, budgets, HR and departmental priorities.
• Gather, structure, synthesize, and present information from multiple stakeholders in a clear and actionable way.
• Use Excel and Power BI to support reporting, data analysis, tracking, and presentation of information.
• Draft, edit, and format documents, presentations, correspondence, and other formal materials for internal use.
• Manage information flow and help ensure assigned tasks and processes are followed through in a timely and organized way.
• Maintain structured, accurate, and confidential electronic files, records, and supporting documentation in line with organizational standards.
• Support administrative processes such as approvals, coordination across teams, and general office follow-up.
• Build and maintain effective working relationships with relevant internal stakeholders.
• Contribute to continuity, clarity, and efficiency in office and reporting processes within the Directors Office.

Skills

Executive support

Reporting

Documentation

English proficiency

Tools

Excel

Power BI

Job description

Médecins Sans Frontières (MSF) OCA Amsterdam is seeking a Reporting Specialist / Executive Assistant to the Medical Director for a 10-month maternity cover, 40 hours per week. This 50/50 role combines high-quality reporting with proactive executive support to ensure smooth day-to-day operations and onboarding continuity.

The candidate will manage agendas, prepare meetings, produce reports, and support planning and budgeting processes while maintaining confidentiality and building strong internal