Executive Reporting & Admin Specialist for Medical Director

Artsen zonder Grenzen; Amsterdam; Hybrid; EUR 43,000 - 59,000; Full time

Benefits offered by this job

Pension plan

30 days paid leave

Commuting allowance

Work-from-home allowance

Hybrid working options

Office lunch

Job summary

Artsen zonder Grenzen (MSF-OCA) in Amsterdam is seeking a Reporting Specialist / Executive Assistant to the Medical Director. This 10-month maternity cover combines high-quality reporting with proactive executive support in a fast-paced humanitarian environment.

You will manage agendas, prepare meetings, take minutes, and coordinate our annual medical activities report, while using Excel and Power BI to structure data for planning and decision-making.

Qualifications

• Proven experience in executive assistant, management assistant, or office coordination work.
• Strong reporting, documentation, and planning skills, especially linked to annual plans, budgets, or performance tracking.
• Extreme attention to detail with proactive planning and anticipation.
• Excellent writing, editing, and information structuring skills.

Responsibilities

• Provide proactive executive support to the Medical Director’s office, including agenda management.
• Prepare meetings, take accurate minutes, track decisions, and follow up actions.
• Coordinate high-quality reports, summaries, and documentation for planning and budgeting.
• Support annual plans, HR, and departmental priorities with structured data.

Skills

Executive support

Report writing

Data analysis

Meeting coordination

Tools

Excel

Power BI

MS Office

Job description

Artsen zonder Grenzen (MSF-OCA) in Amsterdam is seeking a Reporting Specialist / Executive Assistant to the Medical Director. This 10-month maternity cover combines high-quality reporting with proactive executive support in a fast-paced humanitarian environment.

You will manage agendas, prepare meetings, take minutes, and coordinate our annual medical activities report, while using Excel and Power BI to structure data for planning and decision-making.