Proposal Specialist (EU)

DroneShield; Amsterdam; Hybrid; EUR 65,000 - 90,000; Part time

Job summary

DroneShield in Amsterdam is seeking a Proposal Specialist to own select proposal responses—including tenders, RFIs, RFQs, and other bids—across European and international defence and security markets in support of regional Commercial Directors. This role is in-office or hybrid with an expectation of generally working at least 3 days per week from our Amsterdam European HQ.

You will collaborate closely with sales, engineering, legal, finance and executives to manage inputs from cross-functional

Qualifications

• 2+ years of hands-on experience in technology proposal development, preferably in defence, aerospace, or dual-use sectors.
• Familiarity with defence and/or government procurement.
• Exceptional writing, editing, and structuring skills—you’re confident developing core content yourself.
• Outstanding independent organisational and project management skills—you can autonomously manage internal and external stakeholders and multiple bids simultaneously under tight deadlines.
• Experience with defence industrial participation (offset) programs is highly desirable, including ability to assess offset obligations and engage with local industry partners.
• Skilled at working cross-functionally with local and remote technical and non-technical teams.
• Proficient in Microsoft Office (Word, Excel, PowerPoint), collaboration tools (SharePoint, Teams, Jira), and Salesforce.

Responsibilities

• Consult and collaborate with Commercial Directors in vetting and evaluating inbound opportunities.
• Own and manage the full lifecycle of proposal responses from initial RFP review to final submission.
• Lead the writing effort, developing high-quality narrative content across technical, management, and executive sections.
• Coordinate inputs from subject matter experts, commercial, legal, finance, and engineering to deliver complete and compliant submissions.
• Establish and manage proposal plans, timelines, response matrices, and internal review cycles.
• Run internal reviews and incorporate feedback to improve response quality continually.
• Contribute to building and maintaining a library of reusable content, templates, past performance examples, and boilerplate content.

Skills

Proposal writing

Technical writing

Project management

Cross-functional collaboration

Defense procurement

Microsoft Office

SharePoint

Teams

Jira

Salesforce

Tools

SharePoint

Teams

Jira

Salesforce

Job description

Work withcutting edgeAI technology, making the world a safer and more secure place. DroneShield (ASX:DRO) offers an opportunity to solve some ofworld’smost challenging technical problems in the rapidly growingcounter-dronesector.

Our customersoperatein some of the most challenging and high-stakes environments in the world, including militaryorganisations, government agencies, airports, critical infrastructure operators, and law enforcement. Protecting airspace in these settings requires technology that performs under pressure and teams that understandwhat’sat stake. At DroneShield, employees work at the leading edge ofcounter-drone innovation, helping to address real-world security challenges as drone threatscontinue to evolveglobally.

With one of the largest listeddefencecompany marketcapitalisationsin Australia, now part of the ASX200 index, DroneShield is experiencing a period of hypergrowth. Revenue has surged from A$57 million in 2024 to over A$217 million in 2025,representingrecord profitability and cashflow. The total addressable global market forcounter-droneis assessed at approximately$100 billion, andis currently at the nascent stage with much of the growth still tocome, with DroneShield well positioned as a global market leader, and the only public listed pure-play business in this sector.

Thecompany has grown from 11 employees in 2017 to over 450 staff globallytoday, andis on track to reach around 550 by the end of2026. This expansion includes investment of over A$50 million annually in R&D, a global pipeline exceeding A$2.5 billion, andcontinuous scaling of production capacity to meet accelerating demand.

The role is based atDroneShield’scentral Sydney headquarters. Overseas on-the-ground presence includes Virginia (USA), Netherlands, Denmark,Mexicoand Dubai, as well as distributors in over 70countries worldwide.

About the role

DroneShield seeks a Proposal Specialist to own select proposal responses—including tenders, RFIs, RFQs, and others—across European and international defence and security markets in support of regional Commercial Directors.

This role will be in-office or hybrid with an expectation of generally working at least 3 days/week from our Amsterdam European HQ.

This role is ideal for a strategic doer—someone comfortable managing a proposal response while writing the bulk of it.

You will collaborate closely with sales, engineering, legal, finance, and executive stakeholders. You will manage inputs across cross-functional teams to develop compelling, high-quality, compliant proposals. This is a hands-on role suited to someone who thrives in a fast-paced environment and is passionate about delivering winning bids.

Responsibilities, Duties and Expectations

• Consult and collaborate with Commercial Directors in vetting and critically evaluating inbound opportunities.
• Own and manage the full lifecycle of proposal responses from initial RFP review to final submission—including internal gating reviews, compliance, scheduling, content development, and delivery.
• Lead the writing effort, developing high-quality narrative content across technical, management, and executive sections.
• Coordinate inputs from subject matter experts, commercial, legal, finance, and engineering to deliver complete and compliant submissions.
• Establish and manage proposal plans, timelines, response matrices, and internal review cycles.
• Run internal reviews and incorporate feedback to improve response quality continually.
• Contribute to building and maintaining a library of reusable content, templates, past performance examples, and standard boilerplate.

Qualifications, Experience and Skills

• 2+ years of hands-on experience in technology proposal development, preferably in defence, aerospace, or dual-use sectors.
• Familiarity with defence and/or government procurement.
• Exceptional writing, editing, and structuring skills—you’re confident developing core content yourself.
• Outstanding independent organisational and project management skills—you can autonomously manage internal and external stakeholders and multiple bids simultaneously under tight deadlines.
• Experience with defence industrial participation (offset) programs is highly desirable, including the ability to assess offset obligations, develop industrial participation strategies, model offset credit requirements, engage with local industry partners, and support compliance reporting for government defence procurements in Europe and other international markets.
• Skilled at working cross-functionally with local and remote technical and non-technical teams.
• Proficient in Microsoft Office (Word, Excel, PowerPoint), collaboration tools (e.g., SharePoint, Teams, Jira), and Salesforce.

Note for recruitment agencies: We do not accept unsolicited candidates from external recruiters unless specifically instructed.