Project Support Officer

NewCold; Netherlands; Remote; EUR 40,000 - 60,000; Part time

Job summary

NewCold seeks an independent and proactive Project Support Officer (0.8/0.9 FTE) to join its international project team. You will connect Project Control, Project Management, Procurement and other departments, ensuring administrative processes run smoothly for core project management.

You will handle POs, CORs, supplier data in the ERP, and support time tracking, reporting and documentation. The role evolves toward the Global Project Support Office as digitalization progresses.

Qualifications

• Bachelor’s degree or higher with relevant experience.
• Experience in administrative, project support, or coordinating roles preferred.
• Experience with ERP systems and Microsoft Office (Excel, Teams, Outlook) required.
• Strong organizational skills, proactive, and independent.

Responsibilities

• Create and process Purchase Orders (POs).
• Assist with Change Orders (CORs).
• Monitor timely approvals and signatures.
• Follow up on outstanding actions within projects.
• Maintain supplier data in the ERP system and support project controllers/managers.
• Manage project documentation and records.
• Assist with time tracking and reporting.
• Identify bottlenecks and propose process improvements.
• Coordinate ad-hoc administrative activities within the project team.

Skills

Bachelor’s degree

ERP systems experience

MS Office

English proficiency

Project coordination

Education

Bachelor’s degree HBO+

Tools

ERP systems

Microsoft Office

Job description

This is NewCold

NewCold is a global leader in advanced food logistics. Our warehouses and transport network sit at the center of the food supply chain. Connecting the world’s major food manufacturers with retailers and food service providers.

Our goal is to keep the world’s food fresh and safe with our proprietary technologies and innovative solutions.

NewCold designs, builds, and operates state-of-the art cold storage facilities that are highly automated. We push the boundaries of logistics with end-to-end storage and transport operations that add greater resilience, efficiency, and sustainability to supply chains on four continents. And we are growing rapidly.

To support our rapid growth, we’re constantly looking for talented people to join our team. Want to be a part of a dynamic, forward-thinking environment? Join us as the Global Quality Control & Assurance Manager.

More information on NewCold can be found at www.newcold.com and our social media.

About the vacancy

For our international project team, we are looking for an independent and proactive Project Support Officer (0.8/0.9 FTE). In this role, you will be the connecting link between Project Control, Project Management, Procurement, and other supporting departments. You will ensure that administrative and organizational processes run smoothly, allowing project controllers and project managers to focus on the core management of our projects. You are someone who maintains an overview, takes action, and ensures tasks are successfully completed.

Key Responsibilities

As a Project Support Officer, you will support the project team with a wide range of administrative and organizational tasks, including:

• Creating and processing Purchase Orders (POs)
• Assisting with Change Orders (CORs)
• Monitoring timely approvals and signatures
• Following up on outstanding action items within projects
• Requesting and maintaining supplier data in our ERP systemSupporting Project Controllers and Project Managers with administrative processes
• Managing project documentation and records
• Assisting with time tracking and reporting
• Identifying bottlenecks and proposing process improvements
• Coordinating various ad-hoc administrative activities within the project team

This position will evolve over the coming year in alignment with ongoing digitalization and process automation. Over time, it will transition into the Global Project Support Office, where core responsibilities will center on supporting project management processes for NewCold’s Development Projects.

Who are we looking for?

We are looking for a colleague who can bring structure to a dynamic project environment. You recognize yourself in the following profile:

• Bachelor’s degree (HBO+) level of working and thinking
• A few years of experience in an administrative, project support, or coordinating role
• Experience with ERP systems and Microsoft Office (Excel, Teams, Outlook)
• Accurate and structured
• Proactive and independent
• Strong communication skills and not afraid to hold colleagues accountable to agreements
• Good command of the English language
• Affinity with projects, project methodologies (such as Prince2 or PMI), engineering, construction, or industrial environments is a plus

You are the type of person who sees what needs to be done and just gets it done. You don't wait for someone to ask you to take on a task; instead, you ensure that processes keep moving and deadlines are met. You love creating structure, organizing tasks, and supporting your colleagues. Your peers describe you as reliable, service-oriented, and highly structured.

Why would you want to work for NewCold?

With the prospect of many new construction projects all over the world in the very near future, NewCold offers the opportunity to join a young but powerful company in the field of logistic services. We have the ambition and the potential to rapidly become the market leader in the field of modern and automated cold storage with additional supply chain services such as transport and distribution. Although our proposition comprises an attractive benefits and compensation package, the (international) scope and impact of the position may appeal to you even more.