Project manager (inter)national research projects

UMC Utrecht; Utrecht; On-site; EUR 42,000 - 65,000; Full time

Benefits offered by this job

Salary range €3,724–€5,867 gross per月

Year-end bonus 8.3%

Holiday allowance 8%

ABP pension

Public transport reimbursement

Travel reimbursement €0.18/km

Personal and professional development

Flexible assessment of benefits

Job summary

UMC Utrecht is seeking a proactive Professional for the Funding & Support team to manage international research and innovation projects. You will handle post-award administration, reporting, and liaison with funders and partners, while coordinating with internal services to ensure smooth project execution.

You will join a multidisciplinary team, travel internationally when needed, and contribute to template development and service improvements within an open, collaborative culture.

Qualifications

• Excellent writing in English and Dutch
• Initiative and proactive attitude
• Strong interpersonal relations and teamwork
• Resilience and flexibility under pressure
• Thriving in fast-paced, international teams
• Eagerness to learn and ask questions
• Ability to switch between projects while maintaining oversight
• Planning and time management skills

Responsibilities

• Act as the primary contact for one or more projects, collaborating with project leaders and team members.
• Oversee non-scientific, administrative, financial, and contractual obligations across project phases.
• Coordinate technical and financial reporting and project amendments with funders and staff.
• Maintain relationships with internal and external stakeholders and support services.
• Prepare project meetings, coordinate reporting cycles, and monitor progress and risks.
• Collaborate with dissemination and communication experts to engage relevant stakeholders.
• Join the Funding & Support team and contribute to templates and service improvements.
• Learn from experienced project managers and develop expertise in this field.

Skills

Multidisciplinary teamwork

Excellent writing

Interpersonal skills

Proactive attitude

Time management

Learning mindset

Independent judgment

Negotiation and stakeholder management

Job description

Within the RO F&S Team, you will manage (inter)national collaborative research and innovation projects that are multidisciplinary and groundbreaking in the fields of research, development, innovation, education, and healthcare.

You are already developing into a project management role, or aspire to, with knowledge of and/or a strong affinity for managing (inter)national research and innovation grants within an academic life sciences setting.

• Acting as the primary point of contact for one or more projects, you will work closely with project leaders and team members both within and outside UMC Utrecht.
• Across all project phases, you will oversee non-scientific, administrative, financial, and contractual obligations, as well as technical and financial reporting and project amendments, acting as a liaison between the organization, project staff, and funders.
• Maintain a central overview, set the right priorities and work closely with support services such as project financial control and legal affairs.
• Maintain relationships with internal and external stakeholders.
• You will among others prepare project meetings and coordinate reporting cycles, act as the main contact point for the funders and project partners and monitor the progress and risks of the project.
• You will work closely with dissemination and communication experts to bridge the consortium with the relevant stakeholders, via workshops and symposia.
• You will join the Funding & Support team within the Research Office, working closely alongside 13 project managers with varying levels of experience to foster mutual support and knowledge exchange, while contributing to the development of templates and the improvement of our services.
• We are therefore looking for a results-driven professional and committed team player who is eager to take ownership and to invest in their development. Junior project managers will work closely with one of our experienced project managers and fast-track their expertise by learning directly from the top specialists in this field.

The Research Office (RO) is part of the Directorate Policy & Strategy of the University Medical Center Utrecht. The Research Office provides strategic advice on development, implementation and evaluation of science policy within UMC Utrecht.

Team Funding & Support (F&S) is a part of the Research Office and focuses on advising and supporting the development of grant applications (pre-award) and management of awarded projects (post-award). The project manager will be placed within the post-award branch of F&S which currently counts 15 colleagues (13 project managers and 2 research communication officers) and is growing. Overall, over 30 research professionals work in the Funding & Support team.

Funding & Support empowers researchers and innovators by simplifying and professionalizing the research funding journey. We enable high-quality, strategically aligned, and externally funded research and innovation projects by concentrating internal expertise, improving processes, and acting as trusted guides and guards in the grant landscape.

Within our team we highly value our open team culture in which colleagues can thrive. We support each other strongly and share our knowledge and experience. We feel connected to each other, coffee breaks and catching up with your colleagues is part of your daily routine.

We are looking for an enthusiastic, decisive colleague with excellent multitasking and problem-solving skills; someone who is proactive, flexible, and capable of forming independent judgments.

You enjoy teamwork and possess excellent interpersonal and communication skills. You are professional and reliable, able to work in a multicultural environment, and skilled at negotiating and maintaining harmonious collaborations and partnerships with diverse parties in complex internal and external settings.

You can easily switch between tasks while keeping priorities in clear view. You know when to coordinate with colleagues and internal/external stakeholders, have a keen eye for detail, and work in a structured and organized manner.

Your writing skills in both English and Dutch are excellent. You are good with numbers and able to maintain oversight of complex consortium budgets and tasks and advise on adjustments as necessary. You can work independently when needed, but are also open to guidance from experienced team members and keen to share your insights to sharpen the team's expertise.

We are looking for a colleague with ability to focus on priorities, who is pro-active, flexible and, enjoys working in an international team, has excellent communication and interpersonal skills. You are eager to learn and dare to ask questions, no matter the size of the issue.

You are willing to travel internationally and to keep a flexible approach to working hours. Experience with (bio)medical research and/or innovation projects is an asset.

We value professionals with the following skillset

• Excellent writing skills in English and Dutch.
• Initiative and a proactive, self-starting attitude.
• Establishing and maintain interpersonal relations.
• Resilience and flexibility under pressure.
• Thriving in a fast-paced, international team.
• Eagerness to learn and ask questions (no matter the issue size).
• Ability to switch well between different projects while keeping oversight.
• Planning and time management skills, and a strong drive to achieve ambitious project results.

• A salary between € 3.724 and € 5.867 gross per month (salary scale 10), based on full-time employment (36 hours).
• We will start with a one-year contract, with the option to extend it to a permanent contract, subject to a financial clause.
• Year-end bonus of 8.3% and holiday allowance of 8%.
• Pension insurance with ABP. We take care of approximately 70% of the monthly contribution.
• 100% public transport reimbursement. Are you coming on foot, by bike or by car? You will then receive a reimbursement of € 0.18 per km (by car up to a max. of 40 km one way).
  Possibilities to develop yourself personally and professionally.
• The option to select additional employment benefits in exchange for gross salary, such as purchasing a bicycle and memberships.