Production & Projects Coordinator

Stage Entertainment Group; Amsterdam; Hybrid; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid working

D&I Day

Stage Entertainment days off

Travel allowance

Pension scheme

Training & development

Job summary

Stage Entertainment is seeking a Production & Projects Coordinator in Amsterdam to steer ambitious productions and strategic initiatives into well-organised delivery. You will join the International Production team and coordinate projects and operational improvements across European markets.

You will collaborate with senior leaders, build structure, track progress and manage risks, using Microsoft 365 tools for governance and reporting.

Qualifications

• Experience coordinating projects, programmes or operations in fast-paced environments.
• 2–3 years of relevant experience with stakeholder management.
• Experience in theatre, entertainment or live events is welcome but not essential.

Responsibilities

• Coordinate multiple projects, milestones and action plans.
• Support major productions and strategic initiatives from planning through delivery.
• Monitor progress and flag risks; keep priorities on track.
• Structure activities with Planner and Teams; ensure follow-up.
• Facilitate governance and production-readiness reviews.

Skills

Structure creation

Stakeholder management

Cross-border coordination

Organised & detail-oriented

Prioritisation & deadlines

Strong communication

Critical questioning

Microsoft 365 proficiency

Teams & Planner expert

Education

Bachelor's or Master's degree in Business Administration / Management / Operations / Project Management / Strategy / International Business / Event Management or related discipline

Tools

Microsoft Planner

Microsoft Teams

SharePoint

Job description

Amsterdam Headoffice Full time Production Group

TOUCHING HEARTS CREATING MEMORIES

Stage Entertainment is a leading international theatre company, producing acclaimed musical productions across Europe. We operate 16 theatres in the Netherlands, Germany, Spain, France and Italy, with additional offices in the UK. Together with world renowned partners and creative teams, we bring productions including Disney's The Lion King, MJ the Musical and Moulin Rouge! The Musical to the stage.

We also develop original productions, such as Anastasia and TINA - The Tina Turner Musical, which reach audiences worldwide through tours and licensing. Our in-house ticketing platform supports a seamless customer experience.

With around 2,000 employees, we share one ambition: to create exceptional shows and welcoming experiences for every audience. If you would like to help bring the magic of theatre to life across borders, we would love to hear from you.

Love bringing order to complexity?

We are looking for a Production & Projects Coordinator to help turn ambitious productions and strategic initiatives into well-organised, successful delivery.

You will join our international Production & Creative Excellence function, located in Amsterdam, which connects production teams, expertise and priorities across our European markets.

This is not a traditional assistant role. It is an opportunity to work at the heart of Stage Entertainment's international production organisation, supporting world-class musical productions and business-critical projects across multiple markets.

Working with senior leaders and colleagues across countries, you will create structure, maintain momentum and help move important projects from idea to execution.

You may be a great fit if these are the questions you instinctively ask:

"What is the deadline?"

"Who is responsible?"

"What is the risk if this slips?"

"How do we make sure this gets done?"

Then this could be the role for you.

The Role

As Production & Projects Coordinator, you will work closely with the International Production team to coordinate strategic projects, production initiatives and operational improvements across the organisation. You will bring clarity and follow-through to complex initiatives: aligning stakeholders, tracking progress and making sure agreed actions move forward. Through clear reporting, disciplined coordination and early identification of risks, you will support timely, well-informed decisions.The role offers exposure to major international productions, senior decision-makers and strategic projects, while providing a strong foundation for further development in project and production management.

What you will do

Project & Production Coordination

• Coordinate multiple projects, milestones and action plans.
• Support major productions and strategic initiatives from planning through delivery.
• Monitor progress, flag risks and keep priorities on track.
• Use Microsoft Planner and Teams to structure project activities, track actions and deadlines, and ensure clear follow-up across stakeholders.
• Facilitate production-readiness reviews and project governance.

Stakeholder & Communication Management

• Build effective working relationships across countries, functions and disciplines.
• Drive follow-up and accountability so that actions are completed on time.
• Organise meetings, workshops and project reviews.
• Record decisions, maintain action logs and follow agreed outcomes through to completion.
• Prepare concise management reports, dashboards and status updates.
• Maintain clear project information in Teams, Planner and SharePoint.
• Help develop practical playbooks, best practices and knowledge-sharing tools.
• Identify opportunities to improve ways of working and strengthen operational excellence.

What you will bring

You have experience in a role where coordination, planning and stakeholder management are central to success. Whether your background is in projects, programmes, operations, events or another fast-paced environment, you know how to create structure, align people and maintain momentum.

We are interested in your ability to organise, influence and deliver results in a dynamic setting. Experience in theatre, entertainment or live events is welcome, but not essential.

You are someone who:

• Enjoys creating structure in complex environments.
• Has experience supporting strategic or cross-border projects.
• Is organised, dependable and attentive to detail.
• Keeps sight of the bigger picture while managing multiple priorities and deadlines.
• Communicates confidently with senior stakeholders and colleagues from different disciplines.
• Asks insightful questions and constructively challenges assumptions.
• Turns ambiguity into clear plans, actions and outcomes.
• Uses Microsoft 365 confidently, with a strong focus on Teams and Planner for project coordination, task management and follow-up.
• Holds a bachelor's or master's degree in a relevant field, such as Business Administration, Management, Operations, Project Management, Strategy, International Business, Event Management, or a related discipline.
• Brings 2-3 years of relevant experience in project coordination, operations, production, events, strategy, or programme management, with strong stakeholder management and organisational skills.

Above all, you gain energy from making things happen and helping others succeed.

What does Stage Entertainment offer?

• You will help bring extraordinary productions to life alongside talented colleagues across Europe.
• A dynamic, creative and international working environment.
• 25 days of annual leave, one D&I day and two designated Stage Entertainment days off.
• A good pension scheme and travel allowance.
• Hybrid working, with an absolute minimum of three days per week in the office.
• The opportunity to work remotely from a destination of your choice for two weeks.
• Training and development opportunities to support your growth.
• A competitive, market-aligned salary.

This is an excellent opportunity to develop your project management and stakeholder coordination skills in a creative, international business.

Passion connects us: Step into the next STAGE of your career.

Ready to bring clarity to complexity and help exceptional productions succeed?

Application End date: October 18,2026

We encourage you to apply even if you do not meet every qualification. We welcome curious, fast learners who can show how their skills and experience would transfer to Stage Entertainment.

We are committed to building a workforce that reflects the diversity of our audiences. Different ideas, perspectives and experiences help us touch hearts and create memories. Find out more about our DE&I initiatives: DEI | Stage Entertainment (stage-entertainment.com).