Planned Maintenance System Coordinator

Acta Marine; Rotterdam; Hybrid; EUR 52,000 - 76,000; Full time

Benefits offered by this job

Training opportunities

International working environment

Career development

Job summary

Acta Marine in Rotterdam is seeking a Planned Maintenance System Coordinator to manage MARAD data, maintenance tasks and documentation. You will work with vessel crews, Vessel Superintendents and Technical Superintendents to ensure accuracy and consistency of maintenance information across our fleet.

We value someone who can train colleagues, improve data quality, and develop clear MARAD procedures. Dutch and English language skills are essential, with a focus on on-site collaboration in a

Qualifications

• Experience with planned maintenance systems is preferred.
• Strong communication and ability to explain technical information clearly.
• Residence in Rotterdam area or willingness to relocate locally.

Responsibilities

• Act as central MARAD Super User and promote consistent use across the fleet.
• Maintain equipment databases, maintenance tasks and technical information.
• Configure MARAD settings and coordinate with Technical Superintendents.
• Train crews and office staff in MARAD and create user guidelines.
• Assist data analysis, reporting and system documentation.

Skills

Dutch language

English language

Data analysis

Team collaboration

Education

MBO level 4 in Marine Engineering

Tools

MARAD

Job description

Home » Planned Maintenance System Coordinator

Planned Maintenance System Coordinator

Location: Rotterdam | 32 – 40 hours

We are excited to welcome a new colleague to our Rotterdam office who thrives on connecting with people, loves working in a fast-paced environment, and brings passion to everything they do!

Acta Marine is a rapidly growing organization, full of exciting developments and opportunities for the future. Our people are defined by their drive, commitment to collaboration and continuous growth. At Acta Marine, you’ll quickly feel at home, finding your place in an environment that encourages you to shape your own role while tackling engaging challenges. Whether onshore or offshore, our dynamic and supportive culture empowers you to thrive and make an impact.

Acta Marine is an industry leader in offshore wind support and marine operations, providing high-quality and reliable solutions that help drive the global transition to renewable energy. Our modern fleet of (C)SOV’s enables safe and efficient offshore operations, and our people are the driving force behind this success professionals who combine expertise, innovation, and commitment to safety and sustainability.

As a Planned Maintenance System Coordinator, you are responsible for the administration, quality and continuous improvement of our Planned Maintenance System, MARAD. As the central MARAD Super User, you ensure that technical data, maintenance tasks and equipment information are accurate, structured and consistent across our fleet.

You work closely with vessel crews, Vessel Superintendents, Technical Superintendents and other departments that use MARAD. You support and train colleagues in its effective use, combining your technical knowledge with a structured approach to improve data quality, standardize maintenance information and further develop our technical processes. Assist with data analysis, reporting and system-related documentation.

Key Responsibilities

• Act as the central MARAD Super User, promoting consistent and effective use of the Planned Maintenance System across the fleet.
• Maintain equipment databases, technical information and planned maintenance tasks, ensuring data is accurate, complete and consistently structured.
• Configure system settings, equipment records and approved maintenance parameters within MARAD.
• Process technical information received from vessels and coordinate with Technical Superintendents to resolve missing or incomplete maintenance tasks.
• Maintain spare parts information and support the administration of spare parts requests.
• Keep vessel certificate records and related technical documentation up to date, flagging missing documents and upcoming expiry dates in close cooperation with VSI & TSI.
• Train vessel crews and office colleagues in the effective use of MARAD and support new users during onboarding.
• Provide practical user support and develop clear user instructions and training materials.
• Identify opportunities to improve data quality and standardize maintenance information across the fleet.
• Work closely with Vessel Superintendents and Technical Superintendents to improve technical processes and working methods.
• Assist with data analysis, reporting and system-related documentation.

Job Requirements

• MBO level 4 in Marine Engineering, Mechanical Engineering, or a comparable technical discipline.
• Approximately 2–5 years of relevant engineering experience.
• Preferably experience working onboard vessels, for example as a Third Engineer, Second Engineer, or in a comparable technical role.
• Familiarity with Planned Maintenance Systems is preferred.
• Experience with MARAD is an advantage, but not essential.
• Comfortable working with digital systems and technical databases.
• Good communication skills and the ability to explain technical information clearly.
• A good command of Dutch and English, both written and spoken.
• Residence in Rotterdam area

Competences

• Enthusiastic, positive and proactive.
• Team-oriented, open and approachable.
• Structured, accurate and organised way of working.
• Strong communication and interpersonal skills.
• Confident and patient in training and supporting colleagues.
• Comfortable sharing technical knowledge with both vessel crews and office colleagues.
• Proactive and solution-oriented, with a practical mindset.
• Willing to learn and develop professionally.
• Able to work independently while collaborating closely with others.

What we offer

• The opportunity to transition from a seagoing career to a shore-based technical position.
• A role where you remain closely connected to our vessels, crews and maritime operations.
• The opportunity to apply your engineering knowledge while developing expertise in digital maintenance management.
• Ownership of an important system that supports maintenance activities across our fleet.
• Close collaboration with vessel crews and Technical Superintendents.
• Excellent secondary benefits, training and career development opportunities.
• A professional, supportive and international working environment.

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