Payroll Specialist

IMC Trading; Amsterdam; On-site; EUR 50,000 - 70,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

IMC Trading in Amsterdam is seeking a Payroll Specialist to join our Finance Team. You will support the Tax Manager and manage Dutch payroll across multiple entities, ensuring accuracy and compliance. You will work closely with HR Operations and Tax to optimize processes and implement improvements.

The role emphasizes automation, data quality, and clear communication with employees and managers. A hybrid work model is available, with an emphasis on collaboration and accuracy.

Qualifications

• MBO level education required.
• 2+ years of relevant experience in an international environment preferred.
• Fluent in English and Dutch for business communication.

Responsibilities

• Execute Dutch payroll in ADP and ensure data accuracy.
• Maintain and reconcile payroll records and align with guidelines.
• Collaborate with HR Operations and Tax to define processes and ensure smooth hand-offs.
• Drive process improvements and automation in payroll operations, including AI opportunities.
• Provide information to employees and stakeholders on payroll matters and benefit plans.

Skills

English

Dutch

Attention to detail

Organized

Service minded

Education

MBO level

Job description

What you'll do

We have an exciting opportunity for a Payroll Specialist to join our team in Amsterdam. In this role, you will be part of the Finance Team and support our Tax Manager who is responsible for the payroll of our multiple entities.

• Execute our Dutch payroll in ADP
• Ensure payroll set up meets company requirements and records are aligned to guidelines
• Maintain and reconcile payroll records and verify and administer payroll data
• Work closely with HR Operations to ensure activities, responsibilities and hand-offs between HR and Payroll are clearly defined, efficient and consistently followed
• Review existing payroll and HR-related processes, identify gaps or inefficiencies and drive improvements
• Document and maintain payroll processes, procedures, controls and responsibilities, ensuring these remain current as our organisation and systems evolve
• Support the drafting, implementation and ongoing maintenance of payroll-related policies and guidelines, in close collaboration with HR, Tax and other relevant stakeholders
• Drive process improvement and automation, actively identifying opportunities to use AI and other technologies to reduce manual work, improve controls and increase the quality and scalability of payroll operations
• Take ownership of selected automation initiatives from identifying the opportunity through to implementation and ongoing monitoring
• Be responsible for processing of mutations and resolving discrepancies
• Process pension subscriptions
• Provide payroll feedback and data when required to support ongoing HR projects
• Partner with HR Operations on changes to employee processes that have payroll implications and help ensure these changes are translated into clear and workable processes
• Provide information to employees, managers and external stakeholders regarding payroll matters, benefit plans and collective agreement provisions
• Act as a knowledgeable point of contact on payroll processes and help ensure consistent application of payroll-related policies and procedures
• Support the continuous development of the payroll control framework, including identifying risks, strengthening controls and ensuring appropriate documentation is in place

And together with the payroll manager we expect that you:

• Work closely with HR Operations to ensure activities, responsibilities and hand-offs between HR and Payroll are clearly defined, efficient and consistently followed
• Review existing payroll and HR-related processes, identify gaps or inefficiencies and drive improvements
• Document and maintain payroll processes, procedures, controls and responsibilities, ensuring these remain current as our organisation and systems evolve
• Support the drafting, implementation and ongoing maintenance of payroll-related policies and guidelines, in close collaboration with HR, Tax and other relevant stakeholders
• Drive process improvement and automation, actively identifying opportunities to use AI and other technologies to reduce manual work, improve controls and increase the quality and scalability of payroll operations
• Take ownership of selected automation initiatives from identifying the opportunity through to implementation and ongoing monitoring
• Partner with HR Operations on changes to employee processes that have payroll implications and help ensure these changes are translated into clear and workable processes

Our team is small but strong, and so is our company, meaning you will be given a broad range of responsibilities from day one. We expect you to pick things up quickly and demonstrate a strong team spirit. Moreover, you enjoy working with a very diverse group of smart people in a fast-paced environment.

This is a role for someone who enjoys not only running payroll accurately, but also improving how things work. You should be comfortable challenging existing processes, bringing structure where needed and working across Finance and HR to develop better ways of working.

This position will suit an individual who is detail oriented, ‘approachable’ and eager to learn. We are looking for someone who aspires to work in an international, fast growing and informal environment.

Qualifcations

• MBO level
• >2 year of relevant working experience in an international environment
• Confident in both English (main business language) as well as Dutch
• Comfortable working with high standards in a dynamic and flat organization
• Approachable, organized and service minded
• Pragmatic through a strong eye for detail

What makes it fun?

You will have ample opportunities to learn and develop yourself. You will work in a cool office with fun colleagues and an informal atmosphere. IMC encourages all associates to bring their ideas to the table and not be intimidated to question an approach or idea if there’s a better way to solve a problem. We employ a broad range of people with varying backgrounds. What they have in common is their superior technical expertise, extraordinary intellect and collaborative approach.

What we offer

We hire from the top 10% of the global tech community and we reward accordingly. Beyond this, we provide our employees an extensive range of training and personal development opportunities, as well as the chance to work with the latest technologies.

We offer a vibrant office environment, a free catered breakfast and lunch and a ready supply of fresh fruit, snacks and drinks. Our office is a great place to work from, but so is your home. That’s why we moved to a flexible hybrid model that allows for both. IMCers are given tools to do their job in comfort, no matter where they work from.

While we work hard, we also have a lot of fun. As part of the IMC family, you’ll get to enjoy our annual company trip and numerous social events throughout the year, as well as Friday drinks at our in-house bar. There will also be regular opportunities to give back to society through our charity foundations.

About Us

IMC is a research-driven trading firm where quantitative modeling, machine learning, and engineering shape how modern markets are traded. A stabilizing force in markets since 1989, we provide liquidity across trading venues, delivering the best outcome in value and risk management to investors. Using our own technology and capital, we build proprietary systems and algorithms that operate across global markets. Our researchers, traders, and engineers work as a collective, combining rapid experimentation, advanced infrastructure, and real-time feedback to turn insight into execution and execution into advantage.

At IMC, we understand the importance of diversity, equity and inclusion, and are committed to continually improving this in our recruitment process. As part of our commitment, we have added an additional question below, to better understand our candidates, and focus our marketing, sourcing and interviewing efforts, to ensure equitable outcomes. This question is voluntary, and the information you provide will only be used for the purpose stated above and will not be shared with interviewers in the application process. If you do not wish to provide a response to the question, there will be no adverse impact on your application.