Office Operations Lead - Hybrid, ESOP

BlueHeart Energy; Heemskerk; Hybrid; EUR 32,000 - 42,000; Part time

Benefits offered by this job

Hybrid work arrangement

ESOP scheme

Pension scheme

Commuting allowance

Learning and development opportunities

OpenUp mental well-being

Job summary

BlueHeart Energy is a Netherlands-based deep-tech scale-up developing sustainable thermoacoustics for heat pumps. We are seeking an Office Manager to keep the workplace organized, welcoming, and efficient for our growing team.

The part-time role (24 hours/week) covers day-to-day office operations, hospitality, purchasing, facilities coordination, safety administration, and liaising with external suppliers. You’ll shape a productive environment that supports top performance, creativity, and

Qualifications

• Experience in office management or facilities coordination.
• Strong organizational skills with multitasking.
• English fluency; Dutch a plus.

Responsibilities

• Own the day-to-day operations and organization of the office, ensuring a welcoming, efficient, and well‑maintained workplace.
• Coordinate groceries, lunches, pantry supplies, and other workplace services, adjusting orders based on office attendance and needs.
• Receive, store, and organize deliveries, groceries, office supplies, and other incoming goods.
• Coordinate daily lunch arrangements and ensure the kitchen and canteen remain clean, stocked, organized, and functional.
• Maintain inventory of office supplies, kitchen supplies, and workplace essentials, proactively placing orders when required.
• Keep shared spaces, storage areas, refrigerators, freezers, dishwashers, and other communal facilities organized and operational.
• Coordinate maintenance activities and work with external suppliers and service providers to resolve workplace issues efficiently.
• Support general workplace logistics, including waste, recycling, and return processes.
• Support workplace safety administration by maintaining relevant records and assisting with inspections, audits, and other safety‑related activities.
• Identify practical improvements to office operations and proactively address issues before they disrupt employees or visitors.

Skills

Office management

Facilities coordination

Strong organizational skills

Good communication

Proactive mindset

Job description

BlueHeart Energy is a Netherlands-based deep-tech scale-up developing sustainable thermoacoustics for heat pumps. We are seeking an Office Manager to keep the workplace organized, welcoming, and efficient for our growing team.

The part-time role (24 hours/week) covers day-to-day office operations, hospitality, purchasing, facilities coordination, safety administration, and liaising with external suppliers. You’ll shape a productive environment that supports top performance, creativity, and