Office Manager

KRUSH Labs B.V.; Eindhoven; On-site; EUR 35,000 - 48,000; Full time

Job summary

KRUSH Labs, a privately owned R&D center, leads unmanned systems and advanced hardware research. We are seeking an Office Manager to be the welcoming face of our organization and to ensure a smooth, professional workplace.

You will handle front-office, reception, administration, facilities, coordination, and employee support. This role is ideal for someone who thrives at the center of operations, takes ownership, and makes things happen, from greeting important visitors to coordinating suppliers

Qualifications

• At least 3 years in a similar role (management assistant, office manager, or secretary).
• Strong planning, organizing, and communicating skills.
• Fluent or strong English; Dutch is an advantage.
• Proactive, independent, and solution-oriented; able to adapt flexibly.

Responsibilities

• Welcome visitors, clients, and colleagues in a professional and friendly manner.
• Manage incoming calls, emails, and general enquiries.
• Take day-to-day ownership of the office and workplace environment.
• Coordinate office supplies, equipment, catering and other workplace needs.
• Liaise with suppliers, contractors, and service providers.
• Coordinate maintenance, repairs, and facility-related matters.
• Ensure the office is organized, presentable, and well-functioned.
• Manage and coordinate all incoming deliveries and packages.

Skills

Office management

Planning

Communication

Proactive

Independent

Fluent English

Dutch advantage

English

Office tools

Tools

Office tools

Job description

Job Summary

Ready to be part of something big?At KRUSH Labs, a privately owned R&D center, we push the boundaries of unmanned systems and advanced hardware.We’rebuilding next-generation platforms that fuse resilient communications, AI-driven autonomy, and precision navigation,designed to perform in the most demanding real-world environments. Join us to tackle complex challenges, turncutting-edgeresearch into deployed technology, and help shape the future of autonomous systems!

We are looking for a proactive,professional,and people-oriented Office Managerto become the welcoming face of our organization and help create a smooth,professionaland enjoyable workplace.

This is a varied role for someone who enjoys being at the center of things. You will combine front-office and reception responsibilities with office management, administration, facilities,coordination,and employee support.

You will be someone who naturally notices what needs to be done, takesownershipand makes things happen — whether that means welcoming an important visitor, organizing an office event, coordinatingsuppliersor making sure the office runs smoothly day to day.

Key Responsibilities

• Welcome visitors, clients, and colleagues in a professional and friendly manner.
• Manage incoming calls, emails, and general enquiries.
• Take day-to-day ownership of the office and workplace environment.
• Coordinate office supplies, equipment,cateringand other workplace needs.
• Liaise with suppliers, contractors, and service providers.
• Coordinate maintenance, repairs, and facility-related matters.
• Ensure the office is organized, presentable, and well-functioned.
• Manage and coordinate all incoming deliveries and packages.

Technical Qualifications Required

• At least 3 years of experience in a similar role, such as management assistant, office manager, or secretary;
• Strong skills in planning, organizing, and communicating;
• Proactive, independent, and solution-oriented;
• You value structure but are also able to adapt flexibly.
• Good computer skills and familiarity with standard office tools.
• Fluent or strong English; Dutch is an advantage.
• Strong communicationand interpersonal skills.

Why JoinKRUSH Labs?

• This is an exceptional opportunity to bring your own daring concepts to life. What sets Helios Labs apart is our ability to bridge the gap between theoretical research and real-world application.
• Working alongside top talent brings yourexpertiseto a new height. Our Engineers are passionate researchers and PhD scientists who are driven to bring real impact.
• We build solutions for specific needs.We work to address existing hardware specific challenges of a client to ensure they receive practical, high-performance solutions.