Logistics Coordinator - Medical Devices & EU Shipments

Concept Medical; Amersfoort; On-site; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Holiday allowance

Pension

Job summary

Concept Medical is seeking a Logistics Assistant to manage day-to-day warehouse flows in Hoevelaken, Netherlands. You will receive and book incoming consignments, prepare and dispatch shipments to hospitals, distributors and partners across Europe, and ensure stock integrity in SAP S/4HANA.

You will handle FEFO inventory management, shipping documentation, and coordination with freight forwarders. The role requires accuracy, independence in a small team, and proficiency in SAP and MS Office;

Qualifications

• MBO or HBO diploma / Bachelor's degree (or equivalent) in logistics, supply chain, business administration or a related field. Recent graduates with relevant internship or work experience in logistics, warehousing or supply chain are also welcome to apply.
• Ideally 2+ years of experience in warehouse, shipping or logistics coordination; experience with medical devices, pharma or other regulated goods is a strong advantage.
• Hands-on experience with SAP (S/4HANA preferred, or ECC) in the MM / SD / inventory management area — goods receipts, goods issues, deliveries, batch management and stock reports.
• Working knowledge of export/import documentation and customs processes for EU and non-EU shipments.
• Proficient in MS Office, particularly Excel.
• Fluent in English (working language with our India HQ); Dutch at a professional level is preferred.
• Highly accurate, organised and reliable, able to work independently in a small team.
• Physically able to handle parcels and pallets; forklift or pallet-truck certification is a plus.
• Right to work in the Netherlands.

Responsibilities

• Receive, inspect and book in incoming shipments; check quantities, lot/batch numbers, expiry dates and shipping condition against documents, and post goods receipts in SAP S/4HANA.
• Process sales orders, deliveries and goods issues in SAP S/4HANA; pick, pack and dispatch customer orders, samples and consignment stock.
• Arrange collection with courier and freight partners (DHL, UPS, FedEx, etc.) and select the appropriate service level.
• Prepare shipping documentation including packing lists, commercial invoices, CMR notes and customs paperwork for EU and non-EU destinations.
• Support import and export clearance, liaising with freight forwarders and customs brokers on documentation, HS codes and duties.
• Maintain accurate inventory in SAP S/4HANA at batch level; perform cycle counts and periodic stock takes, post adjustments and reconcile discrepancies with Finance and the India team.
• Monitor expiry dates and apply FEFO (first-expired, first-out) rotation; quarantine, block and record damaged, expired or returned products in the system.
• Manage temperature and storage conditions as required, and keep the warehouse clean, organised and compliant.
• Track shipments and proactively communicate delivery status to customers, sales colleagues and the India team; resolve delays, losses and damages with carriers.
• Maintain batch traceability records in line with medical device quality system requirements (ISO 13485, EU MDR) and support audits and recalls using SAP data.
• Generate stock, shipment and open-order reports from SAP S/4HANA for management and HQ.
• Order and manage packaging, consumables and warehouse supplies.
• Provide general administrative and office support as required.

Skills

Attention to detail

Organisational skills

English proficiency

Education

Bachelors in logistics or related

MBO/HBO diploma

Tools

SAP S/4HANA

MS Excel

Export/Import documents

Job description

Concept Medical is seeking a Logistics Assistant to manage day-to-day warehouse flows in Hoevelaken, Netherlands. You will receive and book incoming consignments, prepare and dispatch shipments to hospitals, distributors and partners across Europe, and ensure stock integrity in SAP S/4HANA.

You will handle FEFO inventory management, shipping documentation, and coordination with freight forwarders. The role requires accuracy, independence in a small team, and proficiency in SAP and MS Office;