HR Operations Specialist

Robin AI Limited; Delft; On-site; EUR 60,000 - 90,000; Full time

Benefits offered by this job

Pension plan

Commuting allowance

30 days holiday leave

Training and certifications

Equipment provided

International team

Social events

Job summary

Robin Radar is seeking an HR Operations Specialist to maintain the operational heartbeat of our international team from day one. You will guide colleagues and managers through onboarding, payroll, and pensions, translating complex regulatory rules into smooth procedures.

Working with the Head of HR, you’ll manage contracts, leaves, visa applications, and HR analytics while ensuring compliance and continuous platform improvements with HiBob, Odoo, and Officevibe.

Job description

Your next mission

Power our growing crew from day one. Keep our people operations running sharp – so every colleague feels supported, valued, and ready to aim high.

As our HR Operations Specialist, you keep the operational heartbeat of Robin Radar steady and reliable. You guide colleagues and managers through everyday questions while managing key processes from onboarding to payroll and pensions. Working alongside the Head of HR, you turn complex regulations into clear, smooth procedures that support our international team. You play a vital part in making our workplace an environment where bright minds thrive[cite: 1, 3].

What you'll do

• People operations and lifecycle management: Oversee essential lifecycle processes including contract management, visa and 30% ruling applications, leaves, and absenteeism. Ensure policies are followed while advising on necessary updates.

• HR systems and digital tools: Maintain and control our core systems, including HiBob, Odoo, and Officevibe. Act as the primary go-to specialist for system knowledge and drive continuous platform improvements.

• Onboarding and colleague support: Organise and host our monthly onboarding days to welcome new joiners. Deliver clear guidance to colleagues and managers on day-to-day queries with a customer-focused approach.

• External partnerships and compliance: Act as the direct point of contact for external payroll, pension, occupational health, and legal partners. Track changes in labour law to keep our personnel policies and handbook up to date.

• HR analytics and projects: Develop meaningful HR reports and analytics to inform people decisions. Lead and support projects, from implementing new systems to rolling out fresh policies.

What you bring

• BA/MSc or HBO in Human Resources, Business Administration, or a related field

• Over 5 years of experience, ideally in international/multicultural settings

• Knowledge of Dutch employment law with a focus on migrant employment requirements

• Familiarity with HR systems like HiBob is a plus

• Fluent in both English and Dutch

• Strong analytical skills and attention to detail

• Team player with the ability to work independently

• Assertive and hands-on approach

• Proactive mindset with a focus on driving improvements

• Excellent interpersonal skills with the ability to communicate across diverse cultures and backgrounds

What we offer

• Working for a Great Place to Work® certified company;

• Comprehensive pension plan;

• Commuting allowance;

• 30 days of paid holiday leave (with the possibility to buy 3 additional days);

• Opportunities to develop your skills even further through training and certifications;

• High quality laptop/desktop, monitor, headphones, and any other equipment necessary for your role

• An international team of 30+ nationalities, full of high performance colleagues you can exchange experiences with and learn from. As well as having a lot of fun in our social events and Friday drinks!

Robin Radar is a defence technology leader in detecting, tracking and classifying drones and other small airborne objects. Our radars and software protect military sites, borders and critical infrastructure from drone threats, and also help prevent bird strikes in aviation and reduce the impact of wind farms on wildlife. Our work shows up at defence and security sites, airports and wind farms around the world.

We're one of the top 10 fastest-growing companies in the Netherlands, with a crew of bright minds across 30+ nationalities. Growth doesn't mean we lose the plot – eyes on the skies, feet on the ground. Our values keep us grounded: WE TRUST. WE OWN IT. WE AIM HIGH.

Want to work on next-level radar tech, solve real problems, and never have to pretend your job has meaning? You'll fit right in – we're saving you a seat.