HR Advisor

Medline International BV; Utrecht; Hybrid; EUR 50,000 - 70,000; Full time

Benefits offered by this job

Hybrid working options

International working environment

Market related salary

Bonus plan

Training opportunities

Employee Assistance Program

Job summary

Medline International BV in Utrecht is seeking an HR Advisor to lead HR Operations for the Benelux and Nordics region. You will be the first point of contact for employees and managers and ensure payroll, recruitment, time management and projects run smoothly.

The role requires at least 6 years of HR experience, a Bachelor’s degree, strong English and Dutch, and the ability to manage competing priorities with autonomy.

Qualifications

• At least 6 years of HR experience.
• Bachelor’s degree or equivalent knowledge.
• Ability to manage multiple conflicting priorities.
• Strong problem-solving capabilities.
• Autonomy with discretion in HR advisory roles.
• In-depth knowledge of labour laws and legal processes.
• Business proficiency in English and Dutch.

Responsibilities

• Own the full employee lifecycle for Benelux & Nordics (onboarding, changes, offboarding).
• Provide expert support to managers on complex HR topics.
• Handle HR administration: contracts, benefits, tax, visa, and fleet.
• Lead absence processes with the health service provider.
• Coordinate onboarding trainings for new hires locally.
• Ensure compliance with local labour laws in Benelux & Nordics.
• Assist with payroll cycle in collaboration with external provider and finance.
• Act as point of contact for HR vendors and drive improvements.
• Drive continuous process improvements and standardization.
• Lead or participate in cross-functional HR projects to improve business results.

Skills

HR experience

Multitasking

Problem solving

Autonomy

Labour laws

English

Dutch

Education

Bachelor's degree

Tools

HRIS

Payroll systems

Job description

About us

Medline is a leading provider of medical-surgical products and supply chain solutions, serving all points of care. Through a wide-ranging product portfolio, a robust supply chain network and modern clinical solutions, Medline helps healthcare providers (HCPs) improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, United States, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. Outside the US, Medline EMEA headquarters is in Utrecht, the Netherlands. To learn more about Medline’s operations in Europe, visit www.medline.eu. At Medline, we are committed to improving healthcare by providing high-quality products, services, and technology solutions that support healthcare professionals across Europe.

Location: Netherlands (Utrecht)

The opportunity

As an HR Advisor (m/f/d) you are responsible for all HR Operations for the Benelux and Nordics region. This role is the first point of contact for employees and managers in all their HR-related matters. You ensure HR processes run smoothly, consistently and in alignment with company policies, legal requirements, and strategic goals. This role will be involved in HR activities like payroll, recruitment, fleet management, time management and projects.

Your responsibilities

• Responsible for the full employee lifecycle from onboarding, change and offboarding of employees in the Benelux and Nordics region.


• Provide expert support to managers with employees in the Benelux and Nordics region on all complex, individual-related topics.


• Responsible for HR administration such as contract management, benefit administration, tax related matters, Visa processes and the fleet administration.


• Lead employee absence processes in partnership with the health service provider.


• Responsible for the initial onboarding of new employees: welcoming new employees and organise onboarding trainings as required locally.


• Ensure compliance with local labour laws in the Benelux and Nordics region.


• Executes and supports the monthly payroll cycle: preparing and controlling the payroll in cooperation with the external payroll provider and providing the necessary information to finance.


• First point of contact for HR related vendors, responsible for vendor oversight and improvements.


• Drive continuous improvement through process improvement and standardization in own work areas.


• Lead or participate in cross-functional HR projects to improve business results and drive operational excellence such as policy change and deployment.

Required Qualifications

• A minimum of 6 years of relevant HR experience and a successful track record.


• Bachelor’s degree or equivalent knowledge and experience.


• Ability to manage multiple conflicting priorities.


• Strong problem-solving capabilities.


• Resourceful, determined, takes a collaborative approach and has a strong sense of urgency.


• In depth knowledge of labour laws and experience with legal processes.


• Operates with a high degree of autonomy and discretion in managing HR and advising leadership.


• Proactive in taking initiative, own projects end-to-end and drive continuous improvement in HR processes.


• Driven by data accuracy.


• Excellent communication skills, both verbal and written.


• Business Proficient in English and Dutch (Must Have).

What we offer

• Market related salary and a bonus plan


• A range of training opportunities


• Employee Assistance Program


• Hybrid working options


• International working environment

Benefits

• Competitive Compensation Package: Market‑aligned salary, performance‑based bonus opportunities, and a comprehensive benefits package.


• Wellbeing & Work‑Life Balance: Wellness resources, employee assistance support, and a generous paid‑time‑off offering.


• Hybrid Work Options: Benefit from a flexible setup that combines remote work with on‑site collaboration.


• Learning & Certifications: Access to training platforms, professional certifications, conferences, and continuous learning opportunities within the IT field.


• Strong IT Community: Collaborate within an international team that values knowledge‑sharing, mentoring, and cross‑functional teamwork.


• Meaningful Digital Projects: Contribute to impactful technology initiatives that directly support and improve healthcare operations across Europe.


• Modern IT Environment: Work with up‑to‑date tools, technologies, and high‑performance hardware to build reliable and innovative solutions.

Why Medline

Medline is one of the largest providers of medical-surgical products and supply chain solutions serving all points of care. Through its broad product portfolio, resilient supply chain and leading clinical solutions, Medline helps healthcare providers improve their clinical, financial and operational outcomes. Headquartered in the United States, Medline employs more than 45,000 people worldwide and operates in more than 100 countries and territories. In EMEA, we partner with healthcare providers to deliver clinically focused products and services built on four foundations: tradition, proximity to clients, reliability, and sustainability. By combining global scale with local insight, and building on its foundation of tradition, proximity to clients, reliability, and sustainability, Medline helps healthcare run better — enabling clinicians to focus on what matters most: caring for patients.

We are committed to promoting an inclusive work environment where everyone is valued and respected for their unique differences. Through our selection processes, we are dedicated to ensuring equal opportunities and fairness for all candidates, regardless of their background, gender, sexual orientation, age, disability, religion, or any other personal characteristic.

Medline is committed to reducing our carbon footprint, developing responsible products, supporting our employees and local communities, and promoting high ethical standards internally and among our supplier partners.