Global Office & Facilities Manager

Hikvision Europe BV; Hoofddorp; On-site; EUR 60,000 - 85,000; Full time

Job summary

Hikvision Europe BV in Hoofddorf is seeking an Office Manager to lead the administrative function for Europe. You will oversee office operations, facilities, vendors, insurance, assets, and fleet, while coordinating with HR, Finance, Sales, IT, and Warehouse teams.

Responsibilities include policy development, budget control, travel planning, and vendor management. The role requires strong leadership and a proactive, compliance-minded approach to ensure smooth operations across the region.

Qualifications

• Minimum 5 years in administration, office management, facility management, or corporate services.
• At least 1 year of leadership experience.
• Experience in international trading, distribution, logistics, manufacturing, or supply chain is preferred.
• Strong knowledge of office administration, vendor management, insurance administration, and budget control.

Responsibilities

• Develop and execute administrative strategies aligned with growth and operations.
• Lead continuous improvement to enhance service quality and employee experience.
• Oversee administration operations and ensure high-quality services.
• Coordinate travel, meetings, events, and visitor arrangements.
• Manage relationships with landlords and facility service providers.
• Lead vendor selection, contract negotiations, and performance evaluations.
• Oversee insurance programs and asset, fleet, and apartment management.
• Prepare and manage the annual Administration budget and cost control.
• Ensure compliance with local laws, audits, and business continuity.
• Lead and develop the Administration team with KPIs and standards.

Skills

Leadership

Administration

Vendor management

Budget control

Project management

Interdepartmental coordination

Facility management

Stakeholder management

Microsoft Office

Education

Bachelor's degree in Business Administration or Management

Tools

ERP systems

Job description

Hikvision Europe BV in Hoofddorf is seeking an Office Manager to lead the administrative function for Europe. You will oversee office operations, facilities, vendors, insurance, assets, and fleet, while coordinating with HR, Finance, Sales, IT, and Warehouse teams.

Responsibilities include policy development, budget control, travel planning, and vendor management. The role requires strong leadership and a proactive, compliance-minded approach to ensure smooth operations across the region.