Fleet, Travel & Expense Specialist

Kao Netherlands B.V. - Kao Corporation; Amersfoort; Hybrid; EUR 42,000 - 65,000; Full time

Benefits offered by this job

Hybrid work model

Learning and development opportunities

Flexible working

Health and wellbeing offers

Pension scheme

Insurance options

Mental Health First Aiders

Job summary

Kao Netherlands B.V. (Kao Corporation) is seeking a Fleet, Travel & Expense Specialist to join the Business Services team supporting the EMEA region.

The role focuses on accurate expense processing, Concur administration, corporate card management, and fleet coordination for lease car drivers and internal stakeholders. The position combines operational administration with employee support, requiring strong attention to detail, organisational skills, and a customer-focused approach.

Qualifications

• Bachelor's degree in Business Administration or related field is an advantage.
• Minimum 3 years' experience within expense reimbursement administration and/or fleet management.
• Experience using Microsoft Office applications.
• Concur experience preferred.
• Experience with Zendesk or other ticketing systems is an advantage.
• Advanced organisational and administrative skills.
• High attention to detail and accuracy.
• Service-oriented approach with strong communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage day-to-day Travel & Expense operations including Concur administration, expense auditing, policy compliance, and employee support.
• Administer corporate credit cards including onboarding/offboarding cardholders, monitoring submissions, and following up on outstanding items.
• Coordinate fleet and lease car activities, supporting employees, drivers, HR, and leasing providers with daily operations and administration.
• Deliver responsive stakeholder support across EMEA while handling ad hoc requests and ensuring accurate, timely processing of all related activities.

Skills

Attention to detail

Communication skills

Multi-tasking

Customer-focused

Service-oriented

Education

Bachelor's degree in Business Administration or related field

Tools

Concur

Zendesk

Microsoft Office

Job description

We are Kao, listed as one of the world's most ethical companies for the last 19 years. Our EMEA brand portfolio spans across three sectors; Consumer Care (John Frieda, Guhl, Bondi Sands, Bioré, Jergens, Curél), Professional Hair (Goldwell, Oribe, KMS Hair, Kerasilk), and Molton Brown.

Our corporate philosophy, the Kao Way, guides us in everything we do – acting with integrity, courageously driving innovation, and treating each other with trust and respect.

The Fleet, Travel & Expense (T&E) Specialist is part of the Business Services team supporting the EMEA region. The role is responsible for ensuring accurate and timely expense processing, Concur administration, corporate credit card management, and fleet coordination activities supporting lease car drivers and internal stakeholders.

This position combines operational administration with employee support and requires strong attention to detail, organisational skills, and a customer-focused approach.

What you will do:

• Manage day-to-day Travel & Expense operations including Concur administration, expense auditing, policy compliance, and employee support
• Administer corporate credit cards including onboarding/offboarding cardholders, monitoring submissions, and following up on outstanding items
• Coordinate fleet and lease car activities, supporting employees, drivers, HR, and leasing providers with daily operations and administration
• Deliver responsive stakeholder support across EMEA while handling ad hoc requests and ensuring accurate, timely processing of all related activities

• Bachelor's degree in Business Administration or related field is an advantage
• Minimum 3 years' experience within expense reimbursement administration and/or fleet management
• Experience using Microsoft Office applications
• Concur experience preferred
• Experience with Zendesk or other ticketing systems is an advantage
• Advanced organisational and administrative skills
• High attention to detail and accuracy
• Service-oriented approach with strong communication skills
• Ability to manage multiple priorities in a fast-paced environment

At Kao, we believe the diversity of our teams strengthens our global mission. Here we trust and respect each other, collaborating in a friendly and inclusive work environment to achieve great results.

• An entrepreneurial environment where passionate and innovative teams come together.
• Respect, teamwork and collaboration are at the heart of how we work.
• A workplace culture that prioritises employee wellbeing, with opportunities to get involved in initiatives such as Mental Health First Aiders, the Charity Committee, and DE&I communities
• A broad range of benefits, including flexible working, competitive salaries, health and wellbeing offers, pension schemes, insurance options, and more…
• Learning and development opportunities

Your voice matters here — we value entrepreneurial thinking and innovation from our teams.

This is a hybrid role- 2 days per week in the office.