Executive Assistant & Project Manager – Clinical & Operational Excellence

Nordic Health Group; Amsterdam; On-site; EUR 65,000 - 90,000; Full time

Job summary

Nordic Health Group seeks an experienced Executive Assistant & Project Manager to support the Group Director for Clinical & Operational Excellence. You will combine high-level executive support with hands-on management of the Director's project portfolio across five markets to deliver high-quality care.

You will manage the Director's calendar, inbox, travel, and materials, maintain governance on SharePoint, and drive procedural updates and learning paths across NHG locations with a proactive,

Qualifications

• 3-6 years as an Executive Assistant, Project Coordinator or equivalent in a fast-paced healthcare or multi-site organisation.
• Fluent English; knowledge of a Scandinavian language is a plus.
• Expert proficiency in Outlook, Excel, SharePoint and project management tools.
• Strong AI literacy and willingness to adopt AI-native tools for efficiency and automation.
• Excellent judgment, discretion and confidentiality when representing the Director.
• Structured, detail-oriented, proactive and diplomatic, comfortable protecting the Director's time by managing requests, flagging conflicting priorities and escalation decisions.
• The ability to break down complexity into simple, practical solutions that create value for our clinical staff and patients.

Responsibilities

• Run the Director's portfolio of five strategic initiatives across clinical and operational domains, break them into milestones and deliverables, and track progress weekly and report monthly.
• Manage projects independently to keep the Director out of day-to-day detail, resolve complexity proactively and escalate strategic decisions.
• Maintain a current one-page project dashboard at all times.
• Manage the Director's inbox, calendar and travel, prepare materials and agendas, and be the first point of contact for internal and external stakeholders.
• Maintain SharePoint documentation and governance processes.
• Support the implementation of procedural updates across all NHG locations and our Academy, and make sure approved SOP changes are swiftly adopted.
• Keep an up-to-date overview of clinical resources, learning pathways and annual compliance calendars, follow up on deadlines and escalation anything outside the norm.

Skills

Executive support

Project coordination

Stakeholder management

AI literacy

Tools

Outlook

Excel

SharePoint

PM tools

Job description

About Nordic Health Group

Nordic Health Group is Europe's largest network of dedicated vein clinics, with 60+ clinics across Scandinavia, the Netherlands and the UK. Our mission is to provide accessible, high-quality and medically sound vein care in a modern outpatient setting. With strong clinical foundations and a network that keeps growing, we are bringing modern vein care to more patients across all five markets.

About the role

We are now looking for an experienced Executive Assistant & Project Manager to support our Group Director for Clinical & Operational Excellence in building our operational platform and clinical workflows across five markets, so that we deliver the highest-quality care to our patients. You will combine high-level executive support with hands-on management of the Director's project portfolio.

What you will do

• Run the Director's portfolio of five strategic initiatives across clinical and operational domains, break them into milestones and deliverables, and track progress weekly and report monthly

• Manage projects independently to keep the Director out of day-to-day detail, resolve complexity proactively and escalate strategic decisions

• Maintain a current one-page project dashboard at all times

• Manage the Director's inbox, calendar and travel, prepare materials and agendas, and be the first point of contact for internal and external stakeholders

• Maintain SharePoint documentation and governance processes

• Support the implementation of procedural updates across all NHG locations and our Academy, and make sure approved SOP changes are swiftly adopted

• Keep an up-to-date overview of clinical resources, learning pathways and annual compliance calendars, follow up on deadlines and escalation anything outside the norm

What you bring

• 3-6 years as an Executive Assistant, Project Coordinator or equivalent in a fast-paced healthcare or multi-site organisation

• Fluent English; knowledge of a Scandinavian language is a plus

• Expert proficiency in Outlook, Excel, SharePoint and project management tools

• Strong AI literacy and willingness to adopt AI-native tools for efficiency and automation

• Excellent judgment, discretion and confidentiality when representing the Director

• Structured, detail-oriented, proactive and diplomatic, comfortable protecting the Director's time by managing requests, flagging conflicting priorities and escalation decisions

• The ability to break down complexity into simple, practical solutions that create value for our clinical staff and patients

What we offer

• Close collaboration with a Group Director and the chance to shape how a growing European healthcare group operates

• A role across five markets with real ownership of projects

• A competitive package