Exams Officer

Homerun B.V.; Voorschoten; On-site; EUR 43,000 - 56,000; Part time

Job summary

BSN in Voorschoten is seeking a part-time Examination Officer (80%), with full-time hours during examination periods, to manage entries, timetables, seating, and confidential materials.

You will coordinate invigilators, assist with access arrangements, and ensure compliance with awarding body regulations. The role requires outstanding organisation, stakeholder communication, and flexibility during exam periods.

Qualifications

• Excellent organisational and planning skills.
• Good interpersonal and communication skills with a range of stakeholders.
• Ability to prioritise workload and meet deadlines.
• High level of accuracy and attention to detail.
• An understanding of multiple IT systems including databases.
• Strict adherence to data security and confidentiality protocols.
• Calm and collected approach to work under pressure.
• Flexibility to work outside regular working hours during exam periods.

Responsibilities

• Communicating with a wide range of internal and external stakeholders, including learners, parents, Heads of Departments, Heads of Years, teachers, reception staff, site staff, IT staff and awarding organisations.
• Being aware of examination changes each academic year, briefing colleagues on any changes and reminding them of regulations and responsibilities as appropriate.
• Recruiting and managing invigilators. This includes training new invigilators and updating existing invigilators on rules and regulation changes on an annual basis.
• Managing the examination entry process, including gathering information from teaching staff to ensure that learners’ examination entries are made correctly and on time, making amendments/withdrawals etc.
• Overseeing the entry of non-examined assessment marks to the exam boards in a timely manner.
• Managing the internal and external examination preparation process. This includes preparing examination timetables for learners and staff (including internal assessments and mocks, in collaboration with colleagues); creating seating plans for each examination room; receiving, checking and securely storing confidential examination materials; administering internal assessments etc.
• Supporting the provision of access arrangements and reasonable adjustments (for example; liaising with the AENCo about learner needs and modified papers, making room bookings, ensuring availability of sufficient word‑processing devices, training invigilators, managing emergency access arrangements etc.)
• Managing examination days in accordance with awarding body regulations, including preparing for each exam day, starting an examination, dealing with emergencies, irregularities and malpractice, ending the examination, collecting the examination scripts and packing and dispatching examination scripts. This may involve working on Dutch national holidays if public exams are scheduled.
• Contingency planning.
• Facilitating exam board inspections, which include unannounced visits when exams are taking place.
• Managing examination results. This includes accessing results electronically/downloading results from awarding body secure sites the day before Results Day and preparing these for distribution to each learner.
• Organising and attending Results Days for GCSE and GCE, which fall during the school summer holidays.
• Dealing with requests and administering post-results services in the days after Results Day.
• Issuing examination certificates.

Skills

Organisational skills

Communication skills

Prioritisation

Attention to detail

IT systems

Data security

Calm under pressure

Flexibility

Exam-related experience

UK/International assessment knowledge

Digital on-screen exams

Job description

We have an exciting opportunity to join our Senior School Voorschoten as an Examination Officer on a part‑time basis (80%), with full‑time hours during examination periods.

Responsibilities:

• Communicating with a wide range of internal and external stakeholders, including learners, parents, Heads of Departments, Heads of Years, teachers, reception staff, site staff, IT staff and awarding organisations.
• Being aware of examination changes each academic year, briefing colleagues on any changes and reminding them of regulations and responsibilities as appropriate.
• Recruiting and managing invigilators. This includes training new invigilators and updating existing invigilators on rules and regulation changes on an annual basis.
• Managing the examination entry process, including gathering information from teaching staff to ensure that learners’ examination entries are made correctly and on time, making amendments/withdrawals etc.
• Overseeing the entry of non-examined assessment marks to the exam boards in a timely manner.
• Managing the internal and external examination preparation process. This includes preparing examination timetables for learners and staff (including internal assessments and mocks, in collaboration with colleagues); creating seating plans for each examination room; receiving, checking and securely storing confidential examination materials; administering internal assessments etc.
• Supporting the provision of access arrangements and reasonable adjustments (for example; liaising with the AENCo about learner needs and modified papers, making room bookings, ensuring availability of sufficient word‑processing devices, training invigilators, managing emergency access arrangements etc.)
• Managing examination days in accordance with awarding body regulations, including preparing for each exam day, starting an examination, dealing with emergencies, irregularities and malpractice, ending the examination, collecting the examination scripts and packing and dispatching examination scripts. This may involve working on Dutch national holidays if public exams are scheduled.
• Contingency planning.
• Facilitating exam board inspections, which include unannounced visits when exams are taking place.
• Managing examination results. This includes accessing results electronically/downloading results from awarding body secure sites the day before Results Day and preparing these for distribution to each learner.
• Organising and attending Results Days for GCSE and GCE, which fall during the school summer holidays.
• Dealing with requests and administering post-results services in the days after Results Day.
• Issuing examination certificates.

Skills and experience:

Necessary:

• Excellent organisational and planning skills
• Good interpersonal and communication skills with a range of stakeholders
• Ability to prioritise workload and meet deadlines
• High level of accuracy and attention to detail
• An understanding of multiple IT systems including databases
• Strict adherence to data security and confidentiality protocols
• Calm and collected approach to work under pressure
• Flexibility to work outside regular working hours during exam periods

Desirable:

• Previous experience of exam‑related work
• Knowledge of UK and international assessment practices and awarding bodies
• Experience of conducting digital on‑screen examinations

This position will report to the Assistant Headteacher.

The salary range for this position is 3846,62- 5009,30 gross EUR monthly (full‑time), depending on experience. All figures shown are including the 9% holiday allowance.

The closing date for applications:Friday, 2 October 2026 at 12:00 .

Start date: November 2026, the contract is for a 1 year fixed period.

Early applications are encouraged, and we reserve the right to appoint and close the advert before the deadline if we find an exceptional candidate.

Please note only applicants with the right to work in the Netherlands will be considered for this role.

Company culture and details:

Safer Recruitment

The BSN is an equal opportunities employer and is fully committed to safeguarding and promoting the welfare of young people. Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All applicants are subject to a rigorous screening process that includes verification of qualifications, obtaining two supervisory references (including current employer's), checks on social media accounts and obtaining current and previous Police Checks. For the majority of positions, initial video interviews will be conducted via Cammio. Any employment gaps in your application will be addressed during interview.

As one of Europe’s leading British international schools, the BSN is a vibrant, diverse and well‑established yet innovative employer. We have 4 school campuses in and around The Hague where our Professional Development Academy and Central Services teams are based. Careers at BSN are challenging, rewarding and there’s a real opportunity to make a difference. You’ll work within a thriving community of more than 80 different nationalities (students and staff). We offer competitive salaries; attractive benefits and we recognise that our staff deserve excellent professional development opportunities and support.

For more information, please visit our website or take our virtual tour.