Careers Administrator

The British School in the Netherlands; Den Haag; On-site; EUR 35,000 - 44,000; Part time

Job summary

The British School in the Netherlands is seeking a part-time Careers Administrator (28 hours per week) to support students and families through the university application process. The role involves diary management, documents, correspondence with universities, and coordination of careers activities across BSN campuses.

Ideal candidates are highly accurate, discreet, and customer-service focused, with initiative and calm professionalism under pressure.

Qualifications

• Experience supporting university application processes or careers services is beneficial.
• Excellent customer service and communication skills.
• Strong attention to detail and discretion in handling sensitive information.

Responsibilities

• Create and update academic transcripts and university application documents.
• Raise purchase orders and file invoices using the school's EPO system.
• Coordinate meetings, events and travel for the Careers Department.
• Proofread letters of motivation and CVs for students.
• Manage the careers board and post updated information.
• Act as a point of contact for universities and other providers.
• Support A Level results period during August holidays.

Skills

Customer service

Attention to detail

Confidentiality

Initiative

Job description

We have an exciting opportunity to join our Senior School Voorschoten Careers team as an Administrator on a part-time basis (28hrs a week).

The Careers Administrator supports students and families during the University application process and provides a helpful, customer service oriented interface between the school, students and parents. Careers is a very busy Department and the work is high-stakes and high profile, since University applications represent an important step in the lives of our Sixth Form students.

The main responsibilities include:

• Create and update academic transcripts and other specialist university application documentation;
• Raise purchase orders and file invoices using the school EPO system;
• Undertake research into career pathways and opportunities as needed;
• Manage appointment schedule of Careers Department;
• Co-run the Careers Curriculum Days; booking guest speakers, logistics planning, on the day support;
• Plan and book careers-orientated school trips;
• Act as a point of contact for universities, enrichment providers, trip providers, guest speakers, and work placement providers;
• Proof-read letters of motivation and Cvs;
• Coordinate events and activities, liaising with reception, concierge, caterers, transport and venues;
• Manage the careers board, creating posters and keeping information accurate and up to date.

Personal Skills and Attributes:

• High level of accuracy and attention to detail
• A calm and professional manner at all times, even under pressure
• Understanding of the need to maintain confidentiality of information.
• A warm and friendly persona that will set students and parents at ease, during what can be a stressful time.
• Initiative and independence in taking responsibility for delivering tasks on time and to specification

About the Role:

• The successful candidate will be required to be available for four days during the August school holidays to support A Level examination results.
• This is a part-time position of 28 hours per week (full-time 35h).

The salary range for this position is 3181,43- 3964,63 gross EUR monthly (full-time), depending on experience. All figures shown are including the 9% holiday allowance.

The closing date for applications: Monday, 28 September 2026 at 10:00.

Start date: October 2026, the contract is for a 1 year fixed period.

Early applications are encouraged, and we reserve the right to appoint and close the advert before the deadline if we find an exceptional candidate.

The candidate must be eligible to work in The Netherlands.

Safer Recruitment

The BSN is an equal opportunities employer and is fully committed to safeguarding and promoting the welfare of young people. Aligned with the recommendations of the International Task Force on Child Protection , we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All applicants are subject to a rigorous screening process that includes verification of qualifications, obtaining two supervisory references (including current employer's), checks on social media accounts and obtaining current and previous Police Checks. For the majority of positions, initial video interviews will be conducted via Cammio. Any employment gaps in your application will be addressed during interview.

As one of Europe’s leading British international schools, the BSN is a vibrant, diverse and well-established yet innovative employer. We have 4 school campuses in and around The Hague where our Professional Development Academy and Central Services teams are based. Careers at BSN are challenging, rewarding and there’s a real opportunity to make a difference. You’ll work within a thriving community of more than 80 different nationalities (students and staff). We offer competitive salaries; attractive benefits and we recognise that our staff deserve excellent professional development opportunities and support.

For more information, please visit our website or take our virtual tour.