Customs Process Administrator (Customs Declarant)

Russell Tobin; Rotterdam; On-site; EUR 38,000 - 52,000; Full time

Job summary

Russell Tobin is seeking a Customs Process Administrator (Customs Declarant) in Rotterdam to manage import, export, and transit declarations within a Dutch and EU regulatory framework.

The role demands experience with NVWA shipments, strong documentation skills, and proficiency in customs software, Microsoft Office, and English. A proactive, deadline-driven mindset and team collaboration are essential for success.

Qualifications

• Proven experience as Customs Declarant / Customs Process Administrator.
• Strong knowledge of Dutch and EU customs legislation.
• Experience handling import, export, T1 transit movements, and NVWA shipments.
• Familiarity with customs declaration software and customs systems.
• Good working knowledge of Microsoft Office and Outlook.
• Excellent attention to detail and administrative skills.
• Strong communication and customer service skills.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Team-oriented mindset with proactive problem-solving.
• Fluency in English; Dutch language skills are highly advantageous.

Responsibilities

• Prepare and submit accurate import, export, and transit (T1) customs declarations.
• Handle customs processes related to NVWA-controlled goods and ensure regulatory compliance.
• Review shipping documentation, commercial invoices, certificates, and customs paperwork.
• Ensure compliance with Dutch and EU customs regulations and procedures.
• Coordinate customs clearance activities and resolve customs-related issues promptly.
• Liaise with customers, customs authorities, carriers, and internal stakeholders.
• Maintain accurate customs records, reports, and filing systems.
• Support customs brokerage and financial customs processes.
• Contribute to process improvements and customs compliance initiatives.
• Ensure timely and accurate processing of all customs activities while meeting operational deadlines.

Skills

Attention to detail

Communication skills

Problem solving

Teamwork

English fluency

Education

Customs certifications

Tools

Customs software

Microsoft Office

Outlook

Job description

Customs Process Administrator (Customs Declarant)

Location: Rotterdam, Netherlands

Contract Type: Temporary Assignment (with potential for extension or permanent employment)

Interview Process: Immediate interviews and quick hiring process

About the Opportunity

We are urgently seeking an experienced Customs Process Administrator (Customs Declarant) to join a dynamic customs operations team in Rotterdam. This role is ideal for a customs professional with hands-on experience managing import, export, transit (T1), and NVWA-related shipments.

This is initially a temporary position with strong potential for extension or permanent employment based on performance and business needs.

Key Responsibilities

• Prepare and submit accurate import, export, and transit (T1) customs declarations.
• Handle customs processes related to NVWA-controlled goods and ensure regulatory compliance.
• Review shipping documentation, commercial invoices, certificates, and customs paperwork.
• Ensure compliance with Dutch and EU customs regulations and procedures.
• Coordinate customs clearance activities and resolve customs-related issues promptly.
• Liaise with customers, customs authorities, carriers, and internal stakeholders.
• Maintain accurate customs records, reports, and filing systems.
• Support customs brokerage and financial customs processes.
• Contribute to process improvements and customs compliance initiatives.
• Ensure timely and accurate processing of all customs activities while meeting operational deadlines.

Required Skills & Experience

• Proven experience as a Customs Declarant / Customs Process Administrator.
• Strong knowledge of Dutch and EU customs legislation.
• Experience handling import, export, T1 transit movements, and NVWA shipments.
• Familiarity with customs declaration software and customs systems.
• Good working knowledge of Microsoft Office and Outlook.
• Excellent attention to detail and administrative skills.
• Strong communication and customer service skills.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Team-oriented mindset with a proactive approach to problem-solving.
• Fluency in English; Dutch language skills are highly advantageous.

Preferred Experience

• Experience with customs clearance of food products, fresh produce, veterinary, or regulated goods.
• Relevant customs certifications or professional qualifications.
• Previous experience working in logistics, freight forwarding, or customs brokerage environments.

What We Offer

• Exposure to a fast-paced international logistics and customs environment.
• Supportive and collaborative team culture.
• Opportunity to further develop your customs expertise.
• Potential for contract extension or permanent employment based on performance.